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Department: Coordination
Duty Station: Nairobi
Reporting To: Country Director
About ACTED
ACTED is an international NGO established in Paris in 1993, with a triple humanitarian, development and humanitarian mandate. Registered in Kenya since 2004, Acted has a national office in Nairobi with partners, staff, and operations across various counties. Acted’s strategy in Kenya is rooted in the 3ZERO approach (ZERO Exclusion, ZERO Carbon and ZERO Poverty) – which recognizes the intersectionality between poverty, social exclusion and marginalization, and the climate crisis. Acted’s interventions in Kenya aim to advance poverty reduction, promote social inclusion, and strengthen climate resilience through an integrated, holistic approach. This includes (1) supporting local civil society to lead humanitarian action; (2) enhancing climate resilience through restoring degraded ecosystems – in partnership with the communities they serve, and (3) accelerating innovative, entrepreneurial solutions to climate change and social challenges – and finally, across all pillars, Acted aims to empower women, youth and marginalized groups to lead and take agency through its programmes.
About the Role
The INGO Forum Coordinator will support effective coordination among International NGOs operating in Kenya by facilitating information sharing, strategic engagement, advocacy and analysis on humanitarian, legal, policy, security and operational issues affecting the NGO sector.
Working under the guidance of the INGO Forum Chairperson and hosted by Acted, the Coordinator will help ensure the Forum remains an effective platform for collaboration, collective action and shared risk management among INGOs in Kenya.
The coordinator acts in a neutral facilitation role and supports collective positions agreed by Forum members.
Key Responsibilities
Coordination, Advocacy & Communication
Support the activities of the INGO Forum and its members, organizing regular meetings between Forum members and working groups
Ensure that all relevant parties including members are kept informed of INGO Forum activities
Regularly engage with and meet key stakeholders within the Government of Kenya, including PBOA
Developing active networking and partnership building between member organizations
Facilitate the development of INGO Forum Terms of Reference and strategy documents
Support the production of advocacy and communications products, including authoring briefings, letters and talking points ahead of key meetings
Supporting the development of common positioning on key policy, operational and funding issues, through providing members with the most updated information gathered from meetings with various stakeholders, sectors and working groups.
Liaising with Coordinators of other NGO Fora, Alliances and Platforms in Kenya to ensure alignment and information sharing
Convene additional meetings of interested members on specific topics as appropriate
Internal Coordination
Schedule and facilitate INGO Forum general meetings and sub-working group meetings, develop agendas and compile minutes of meetings.
Streamline communication and ensure that key documents, minutes etc. are shared with the forum membership as appropriate.
Provide an accessible first point of contact for general inquiries regarding the INGO Forum and its work.
Maintain membership lists and databases; maintain and manage the INGO Forum email address and contact list
Ensure regular 5Ws mapping of INGOs programmes, activities and operational presence is conducted and shared among the membership to facilitate more coherent and efficient responses
Prepare a workplan to be approved by INGO Forum members
Implement the workplan and agree on modifications with INGO Forum members
Analysis and Information Sharing
Conduct continuous analysis of contextual, legal, operational, and policy developments affecting PBO/NGOs in Kenya
Prepare and circulate briefings and updates to INGO Forum Members, with advice and recommendations.
Support INGO Forum Members to ensure their compliance with PBOA regulations, and other legal and policy requirements – including by providing ad-hoc advisory support
Maintain a directory of useful contacts and resources for INGO Forum Members
Compile and share useful resources (e.g. reports, HCT minutes, news articles, situation reports, needs assessments) with INGO Forum members on at least a monthly
Conduct regular surveys and gather data and feedback among members on relevant topics, to enable better coordination and decision-making
Provide analysis and reports during emergencies, such as drought and flooding
Ensure responsible handling & confidentiality of information shared by Forum members, including data collected through surveys, mapping & consultations.
Required Qualifications and Experience
At least a bachelor’s degree in social science, humanitarian aid, development studies or a relevant field; a master’s degree from a reputed institution is strongly preferred
At least 5 years’ experience working for NGOs delivering humanitarian and development assistance
Previous experience in an externally facing coordination role within the NGO sector is required, e.g. humanitarian coordination, consortium coordination, networking and fundraising positions, advocacy and communication, etc.
Strong track record of developing and managing partnerships with diverse actors, including Government, Donors, UN agencies, NGO partners and Private Sector
Excellent knowledge and understanding of NGO management, issues, legal and compliance aspects in Kenya
Excellent knowledge and understanding of the humanitarian sector and landscape in Kenya, including key actors, coordination mechanisms, and funding mechanisms
Excellent understanding of humanitarian and development needs, socio-cultural context, and governance and economic development challenges across Kenya
Strong administration, organisation and information management skills
Good basic IT skills, including Microsoft Teams, Word, Excel, Outlook, and Powerpoint; understanding of cybersecurity issues and basic use of AI and other innovations are an advantage
Excellent verbal and written communication skills in English
How to apply
Interested Kenyan candidates who meet the required profile are invited to submit their applications i.e cover letter and detailed curriculum vitae as a single document (with the cover letter on the first page and the CV starting on the second page), including the names and contact information of up to two referees to [email protected] Applications must be received on or before 5:00 PM on 19 May 2026 with the subject line: INGO Forum Coordinator_Nairobi
Please do not attach any other documents while sending your applications, if required they will be requested at a later stage.
Please note;
Screening will be conducted on a rolling basis.
Only shortlisted candidates will be contacted.
ACTED reserves the right to fill this position before the advert deadline.
ACTED will not request any payment at any stage of the recruitment process. Furthermore, ACTED has not engaged any agent or third party in connection with this recruitment.
ACTED is committed to protecting beneficiaries within our programmes from exploitation and abuse and any kind of misconduct. ACTED has specific policies, including PSEA and Child Protection, which outlines the expected behaviour and the responsibility of all staff, beneficiaries, consultants and other stakeholders and has zero tolerance towards misconducts. Any candidate offered a job with ACTED will be expected to sign ACTED’s organizational Policies and Code of Conduct as an annex to their contract of employment and agree to conduct themselves in accordance with the provisions of these documents.
ACTED is an Equal Opportunity Employer.