Supply Chain Officer (Common Services (P1) N’Djamena, Chad Full Time NEW

Job Identification (Reference Number): 18036
Position Title: Supply Chain Officer (Common Services) (P)
Duty Station City: Ndjamena
Duty Station Country: Chad
Grade: P-1
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: 6 months
Closing date: 12 January 2026

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

Applications are welcome from first- and second-tier candidates, particularly qualified female candidates as well as applications from the non-represented member countries of IOM. For all IOM vacancies, applications from qualified and eligible first-tier candidates are considered before those of qualified and eligible second-tier candidates in the selection process. For the purpose of this vacancy, the following are considered first-tier candidates:

1. Internal candidates
2. Candidates from the following non-represented member states:
   Antigua and Barbuda, Bahamas, Barbados, Comoros, Congo (the), Cook Islands, Dominica, Federated States of Micronesia, Grenada, Guinea-Bissau, Holy See, Iceland, Israel, Kiribati, Madagascar, Marshall Islands, Namibia, Nauru, Palau, Saint Kitts and Nevis, Saint Lucia, Samoa, Sao Tome and Principe, Seychelles, Solomon Islands, Suriname, Tonga, Tuvalu, Vanuatu

Second tier candidates include:
All external candidates, except candidates from non-represented member states of IOM.

Context

Under the overall supervision of the Resource Management Officer, N’Djamena and direct supervision of the Supply Chain Officer, Head of Unit and in close collaboration with the Regional Office for Chad and in coordination with the Supply Chain Division at Headquarters (HQ), the Supply Chain Officer will be responsible and accountable for supply chain activities, guided by Supply Chain Management (SCM) objectives to deliver quality goods/services to the beneficiaries at optimal price and in a timely manner.

Responsibilities

1. Assist in coordinating and monitoring all Common Services Management related tasks and activities, including supporting planning, budgeting, and scheduling related to common services operations needed by the CO, in close coordination with the Supply Chain Officer and the RMO. Prepare regular monthly progress reports, statistical information and briefing notes, as required, raising deviations and making suggestions proactively for corrective measures in coordination with other units, Office of Staff Safety & Security, Information Management & Technology, Human Resources, Programmes, etc. in coordination with the Head of Supply Chain and the team members.

2. Support the planning, coordination, implementation and monitoring of aspects related to Common Services activities in the CO, including transport and distribution, fleet, assets and facilities related to Common Services functions information management (including Fleet Management System) and reporting, and provide support, guidance and training to the relevant staff falling under Common Services with respect to the related policies, rules regulations, and best practices.

3. Liaise with the supervisor and program teams to collect, consolidate, and prioritize Common Service requirements; implement approved adjustments aimed at increasing the effectiveness and accuracy of all Common Services procedures.

4. Identify Common Services bottlenecks and provide recommendations for processes improvement to contribute to timely and efficient delivery of common services to IOM staff members and other end user clients.

5. Support the analysis of the Common Services requests including identify service providers, and evaluate information regarding vendor’s performance in terms of quality, prices, and timely delivery of goods/services, limited to Common Services as required. Maintain a pool of qualified Common Services vendors, and ensure timely servicing and optimum operationality for continued use.

6. Coordinate the processing of all common service transactions in accordance to IOM rules and regulations as well as in line to the mission’s common service instructions.

7. In coordination with relevant parties, ensure timely submission of asset and other reports in relation to Common Services to Supply Chain Officer and RMO as and when required within the CO, Regional Office and relevant HQ departments, as appropriate.

8. Assist the Supply Chain Officer in the implementation and maintenance of robust appropriate internal control mechanisms for Common Services Management process to contribute to safeguard the Organization’s assets and prevent fraud. Implement and monitor country specific administrative procedures in accordance with the Organization’s rules, regulations and best practices.

9. Monitor the maintenance and repair of office facilities and equipment, including preventive maintenance. Contribute to the establishment of maintenance agreements with competent service providers when it is feasible and determined to be cost effective.

10. Provide training and guidance to the Common Services staff of CO while monitoring, evaluating and supporting their professional and career development.

11. Participate and engage actively in the UN inter-agency meetings and forums related to Common Services as and when required. Collaborate on sharing resources to achieve common goals and implementation of UN global initiatives.

12. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in Business Administration, Supply Chain Management, Logistics, Procurement, or a related field from an accredited academic institution; or,
• University degree in the above fields with two years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in managing diverse procurement and logistics operations; and,
• Demonstrated experience in training and supervising teams of co-workers, managing vendors and suppliers.

Skills

• Extensive knowledge of IOM/UN internal procurement and financial rules, as well as IOM’s system and processes as they apply to procurement and logistics; and,
• Excellent level of computer literacy and good knowledge of SAP is an advantage.

Languages

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

For this position, fluency in English is required (oral and written).

Working knowledge of French is an advantage.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Managerial Competencies – behavioural indicators Level 2

• Leadership: Provides a clear sense of direction, leads by example and demonstrates the ability to carry out the Organization’s vision. Assists others to realize and develop their leadership and professional potential.
• Empowering others: Creates an enabling environment where staff can contribute their best and develop their potential.
• Building Trust: Promotes shared values and creates an atmosphere of trust and honesty.
• Strategic thinking and vision: Works strategically to realize the Organization’s goals and communicates a clear strategic direction.
• Humility: Leads with humility and shows openness to acknowledging own shortcomings.

Notes

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Tagged as: Chad, International Organization for Migration