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Objective:
The Grants Manager, under the direct supervision of the Country director, and in close collaboration with Programme Director and Operation Director, coordinates proposal development from identification to submission stages, in line with donors’ rules and regulations; collaborates actively on grant writing processes; ensures grants monitoring and reporting’s planning, coordination and quality in a timely manner, including active backstopping in report writing; assists Country Director and Programme Director in identifying funding opportunities and donor intelligence as well as fundraising and positioning the organisation vis-à-vis donors; provide technical training and backstopping to field teams and local partners, to ensure fulfilment of the donors’ requirements. Acts as Focal point for HQ as well as for National Office team, for all grants-related aspects.
Responsibilities:
Project implementation
Ensure development, update and implementation of internal technical and financial monitoring tools, including respective monthly submission to headquarters and regular orientation sessions to team and partners to ensure quality and timely compliance to internal procedures
Ensure systematic technical training and backstopping to field teams and partners for every grant, at the beginning of every project, for all new staffs and when gaps are identified along the implementation
Participate in project implementation, to ensure strong, consistent and permanent alignment donor’s rules and regulations
Participate in field visits, collect information regarding donor and organisational compliance and provide direct support to implementing teams if gaps are identified.
Plan, inform and coordinate project reporting calendar, modalities etc. for all financial and narrative internal and external reports.
Actively support internal and external project reporting writing to ensure quality and timely submission
Prepare communication with donors and project partners such as requests for no-cost extension and similar.
Update database of the implemented projects and the archives with project documentation as per the established knowledge management structure.
Support external audits and other external exercises such as mid-term and final evaluations.
Act as the focal point regarding project implementation in the country programme for the headquarters.
Build the capacity of AeA and partner staff on donor compliance, proposal development, and reporting requirements.
Proposal development:
In charge of coordinating the whole proposal development process at country and headquarters levels
Coordinate project design processes, including support during field needs assessments, budgeting and completion of documentation in line with specific calls for proposals.
Actively participate to grant writing process, including overall technical backstopping and rewriting if needed, to ensure strong alignment to donors’ priorities, rules and regulations, and ensure autonomous writing for specific sections.
Ensure all proposal supportive documents are identified, communicated to field team, and gathered in quality and timely manner.
Lead coordination with prospective project partners during the formulation process, including coordinating work with consultants, local partners and other stakeholders, in coordination with Programme Director and Country Director.
Regularly update the database with new proposals planned to be submitted or submitted to donors (Octavia) and provide updates on donor communication to the country Senior Management Team.
Act as the focal point for proposal formulation for the headquarters.
Fundraising and positioning:
In collaboration with Country Director and Programme Director, identification, scanning and mapping of new funding opportunities and mechanisms, and respective updates to the country Senior Management Team for final decision-making.
Coordinate with the headquarters to identify potential new donors or funding opportunities relevant for the country programme.
Support Country Director in managing the country office communication and positioning strategy, including formulating positioning products, and assist in their dissemination to relevant audiences.
Perform additional tasks requested by immediate supervisor
Requisitos
Knowledge and experience:
University degree in Economics, Development Studies, Business Administration, Political Science, Sociology or similar fields.
At least 3 years of professional experience in grant management and 5 years in programme management
At least 2 years of international experience in development and/or humanitarian context
Consolidated experience with a wide range of donors such as the European Union, Spanish Cooperation, Italian cooperation, decentralized Spanish entities and United Nations among others;
Experience with different funding modality and mechanisms such as delegated or decentralized funds, among others;
High proficiency in formulating project proposals, writing report and other type of grant-related documents;
Strong experience in providing guidance, orientation and technical backstopping to implementing teams;
Experience working with local partners and sub-grant management.
Knowledge and experience in gender mainstreaming and gender transformative strategies;
Knowledge and experience in development, training and implementation of PSEA and CFRM guidelines and policies;
Experience using grant management and ERP systems (e.g. SAP, Octavia, or similar) is a plus.
Languages:
Essential: High proficiency in written and spoken English and Spanish required.
Highly Valued: Italian is a plus.
Geographical Mobility:
Yes. National/International
Other requirements:
Windows (Advanced)
Skills and competencies:
Analytical, decision-making and problem resolving; proactive approach, independence and autonomy in carrying out tasks; ability to work in a multidimensional and intercultural team and support teamwork; information management; effective and quality oral and written communication; adaptation skills; good command of MS Office.
Offer Conditions:
Start date: immediately
Contract duration: Undefined
Working hours: Full Time
Work Centre: Addis Ababa, Ethiopia
Remuneration/Salary in accordance with Ayuda en Acción’s remuneration policy.
Mandatory requirements to be able to participate in the selection process
(will be requested in case of reaching the finalist stage):
Negative certificate of criminal record, updated.
Contacts of the last 3 positions, to request references on the position developed.
Negative certificate from the central registry of sex offenders and human trafficking, updated (in case the position has contact with minors).
In all selection processes we will take into account the criteria of NO discrimination based on sex, race, skin colour, religion, political ideas, social origin, sexual orientation, age, etc., providing a transparent and equal opportunity process for all candidates, as stated in our Code of Conduct. “Treating all people with respect and rejecting any kind of harassment, discrimination, intimidation, exploitation or any other action against Human Rights”.
At Ayuda en Acción we have zero tolerance for behaviour related to sexual exploitation, sexual abuse and/or sexual harassment, which is why, in accordance with our Child Protection Policy, we are committed to carrying out a series of checks prior to hiring by requesting information from previous employers through the Misconduct Disclosure Scheme (The Misconduct Disclosure Scheme misconduct-disclosure-scheme.org) no the event that said employers are members of this platform.
In addition, Ayuda en Acción also undertakes to provide the other members of the MDS with the information corresponding to this type of event on employees who have worked for the Organisation. Therefore, by submitting this application, the job applicant accepts and authorises the performance of these pre-employment checks in order to continue in the selection process and the conservation of his/her data for subsequent consultation by MDS members.
The information extracted from this application for references will be used in a Private, Confidential and Internal manner and will only be used for the selection processes of Ayuda en Acción in which the candidate has registered.
Therefore, by submitting this application, the job applicant accepts and authorises these checks to be carried out in order to continue in the selection process.
In addition, it will be compulsory to present the “Negative Certification of the Central Registry of Sex Offenders” prior to the incorporation.
How to apply
Link: https://empleoayudaenaccion.talentclue.com/node/121691148/12623479