Finance and Administration Assistant – Burkina Faso Full Time NEW

Background

SoCha is contracted to provide Monitoring, Reporting, and Capacity Strengthening (MRCS) support to complement and augment the United States Government Department of State West Africa Regional Hub performance management of activities within its portfolio in Niger and Burkina Faso.

Position Summary

You will support core accounting and finance functions by carrying out routine bookkeeping and contributing to daily accounting operations. You will prepare supporting documentation, organize records, and maintain accurate financial files. You will participate in monthly closings and document archiving in line with internal procedures. The role requires strong organizational skills, close attention to detail, and the ability to meet deadlines. The ideal candidate holds a relevant bachelor’s degree, is fluent in English and French, and has experience working on donor-funded projects (e.g., USAID), with proficiency in financial management systems.

You will also support finance, administration, and program teams by managing day-to-day administrative and operational tasks. Responsibilities include document filing and archiving, petty cash management, travel documentation, tax payments, utility invoices, and office logistics. You will assist with organizing meetings and workshops, welcoming visitors, managing office supplies, and maintaining office facilities. You will handle communications, track staff movements, draft official correspondence, and contribute to a professional, orderly, and efficient work environment.

Key Responsibilities

Administrative Support

• Provide administrative support to finance, operations, and program teams, including scanning, photocopying, filing, and archiving documents.
• Manage petty cash: make payments, collect receipts, prepare replenishment requests, and perform reconciliations.
• Photocopy or scan petty cash vouchers and general ledger documents into the SoCha system, ensuring all supporting documents are attached and file-naming rules are followed.
• Ensure printers are always stocked with paper and surrounding areas are kept clean.
• Prepare and submit administrative travel documents, including mission orders, for validation.
• Contribute to the payment of staff income taxes, vendor taxes, government fees, and utility bills.

Operations Support

• Assist with organizing meetings, trainings, and workshops: room setup, scheduling, document preparation, and catering.
• Support the smooth running of meetings and workshops, including note-taking and drafting/distributing minutes.
• Draft and format official correspondence using appropriate language and a professional tone.
• Manage office supplies and small equipment, including food items; ensure proper storage, stock tracking, and replenishment.
• Welcome and guide visitors; serve as the first point of contact and help maintain a welcoming work environment.
• Ensure cleanliness and hygiene of offices, kitchen, and restrooms.
• Maintain and update the staff movement tracking table, ensuring accuracy and timely updates.

Communications Support

• Manage incoming and outgoing calls, mail, and electronic communications.
• Route letters, messages, and information to relevant staff in a timely manner.
• Draft invitation letters for visitors and/or consultants.
• Draft visa requests; submit, track, and retrieve travel documents and forms for expatriate staff.

Finance and Accounting Responsibilities

• Perform routine accounting tasks.
• Support daily accounting operations.
• Prepare and organize supporting documents required for processing.
• Scan and archive accounting documents in accordance with internal procedures.
• Participate in month-end closing activities.
• Ensure financial documents are complete, accurate, and well organized.

Qualifications

• Bachelor’s degree in accounting, finance, business administration, or a related field.
• Bilingual in English and French (written and spoken).
• Proficiency with financial management software such as QuickBooks or similar ERP systems.
• Previous experience with internationally funded organizations.
• Experience working on USAID-funded projects or similar donor-funded programs.
• Strong organizational skills and attention to detail.
• Ability to work under pressure and meet deadlines.
• Excellent communication and interpersonal skills.

Location

This position is based in our project office in Ouagadougou, Burkina Faso.

Tagged as: Burkina Faso, SoCha LLC