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Request for Proposals (RfP)
Consultancy Services to Conduct Studies and Preparation of a Detailed Rehabilitation Design for the Rehabilitation of the Impire Dam, in the District of Balama, Northern, Ip.
Mozambique Country Office, MozWateR, The Mainstreaming and Integrated Water Resources Management Programme.
RfP Reference: IUCN-26-07- P04620-17
Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non compliance with the instructions may result in disqualification of your Proposal from this Procurement.
1. REQUIREMENTS
1.1. A detailed description of the services and/or goods to be provided can be found in Attachment 1.
2. CONTACT DETAILS
2.1. During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal.
IUCN Contact: [email protected]
3. PROCUREMENT TIMETABLE
3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).
DATE-ACTIVITY
July 30, 2026-Publication of the Request for Proposals
August 07, 2026-Deadline for expressions of interest
August 10, 2026-Deadline for submission of questions
August 13, 2026-Planned publication of responses to questions
August 27, 2026-Deadline for submission of Proposals to IUCN (“Submission Deadline”)
September 10, 2026-Clarification of Proposals
September 18, 2026-Planned date for contract award
September 21, 2026-Expected contract start date
3.2. Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above. This will help IUCN to keep you updated regarding the procurement.
4. COMPLETING AND SUBMITTING A PROPOSAL
4.1. Your Proposal must consist of the following four separate documents:
Signed Declaration of Undertaking (see Attachment 2)
Pre-Qualification Information (see Section 4.3 below)
Technical Proposal (see Section 4.4 below)
Financial Proposal (see Section 4.5 below)
Proposals must be prepared in English.
4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a self-employed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.
IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process.
Please DO NOT email the password before the deadline for Proposal submission.
4.3. Pre-Qualification Criteria
IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.
Pre-Qualification Criteria
1. 3 relevant references of clients similar to IUCN / similar work
2. Confirm that you have all the necessary legal registrations to perform the work
3. State your annual turnover for each of the past 3 years
4 How many employees does your organisation have who are qualified for this work?
4.4. Technical Proposal
The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left hand column).
Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.
Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.
IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:
Description-Information to provide-Relative weight
1. Qualifications and competence of key personnel-20
Information to provide:
Qualifications and competence of the proposed key personnel, as demonstrated by the CVs (10 mrks) and
Supporting qualification certificates, in accordance with
the ToR requirements. (10 mrks)
2. Team Leader experience-15
Information to provide:
Number of years’ experience as Project Coordinator (Civil/Hydraulic Engineer with Project Management experience), as demonstrated in the CV
1 year experience-3mrks
2 years of experience-6mrks
3 years of experience- 9mrks
4 years of experience- 12 mrks
5 years of experience- 15 mrks
3. Consultant’s experience-30
Information to provide:
Number of detailed rehabilitation designs prepared for projects similar to this consultancy.
1 project-7 mrks
2 projects-15 mrks
3 projects- 22 mrks
4 projects and more- 30 mrks
4. Organisation and knowledge transfer-15
Information to provide:
Approach to involving ARA-Norte technical staff during the different phases of the detailed rehabilitation design project.
Phase I- 3 mrks
Phase II- 6mrks
Phase III-9mrks
Outline how you intend to train ARA Norte IP technical staff during the consultancy(6 mrks)
5. Quality of the methodology-20
Information to provide:
Detailed work methodology, schedule of activities and allocation of staff. (10 mrks)
The proposed methodology must meet the Institution’s expectations in the following terms: (10mrks)
An efficient and short-term process;
An individual or collective consultant, possibly with a small support team;
The development of integrated water resources management is a collaborative process between the consultant and the client; therefore, interactive working methods must be established.
The process should involve all technical staff at the primary and secondary IPs
TOTAL 100%
4.5. Financial Proposal
4.5.1. The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.
4.5.2. Prices include all costs
Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.
4.5.3. Applicable Goods and Services Taxes
Proposal rates and prices shall be exclusive of Value Added Tax.
4.5.4. Currency of proposed rates and prices
All rates and prices submitted by Proposers shall be in Euros
4.5.5. Breakdown of rates and prices
For information only, the price needs to be broken down by deliverable as follows:
Description-Quantity-Unit Price-Total Price
Consultancy fees-1
Travel and Logistics-1
Other Charges-1
4.6. Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation.
4.7. Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.
4.8. Withdrawals and Changes
You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.
5. EVALUATION OF PROPOSALS
5.1. Completeness
IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.
5.2. Pre-Qualification Criteria
Only Proposals that meet all of the pre-qualification criteria will be evaluated.
5.3. Technical Evaluation
5.3.1. Scoring Method
Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.
5.3.2. Minimum Quality Thresholds
Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.
5.3.3. Technical Score
Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.
5.4. Financial Evaluation and Financial Scores
The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.
Thus, for example, if your Financial Proposal is for a total of EURO100 and the lowest Financial Proposal is EURO 80, you will receive a financial score of 80/100 = 80%
5.5. Total Score
Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.
The relative weights will be:
Technical: 70%
Financial: 30%
Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.
6. EXPLANATION OF PROCUREMENT PROCEDURE
6.1. IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.
6.2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.
6.3. All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.
6.4. IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.
7. CONDITIONS FOR PARTICIPATION IN THIS PROCUREMENT
7.1. To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and the Attachments.
7.1.1. It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.
7.1.2. Any incomplete or incorrectly completed Proposal submission may be deemed non compliant, and as a result you may be unable to proceed further in the procurement process.
7.1.3. IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.
7.2. In order to participate in this procurement, you must meet the following conditions:
Free of conflicts of interest
Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)
In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes
Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection
Not bankrupt or being wound up
Never been guilty of an offence concerning your professional conduct
Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.
7.3. You must complete and sign the Declaration of Undertaking (see Attachment 2).
7.4. If you are participating in this procurement as a member of a joint venture, or are using subcontractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.
7.5. Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture.
In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement, nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.
7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:
It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract.
Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
Any attempt to obtain information from an employee or other representative of IUCN
concerning another bidder will result in disqualification.
Any price fixing or collusion with other bidders in relation to this procurement shall give
IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.
8. CONFIDENTIALITY AND DATA PROTECTION
8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.
8.2. In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.
9. COMPLAINTS PROCEDURE
If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact [email protected]. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).
10. CONTRACT
The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.
11. ABOUT IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well being.
www.iucn.org
https://twitter.com/IUCN/
12. ATTACHMENTS
Attachment 1 Specification of Requirements / Terms of Reference
Attachment 2 Declaration of Undertaking (select 2a for companies or 2b for self-employed as applicable to you)
Attachment 3 Contract Template
Terms of Reference for the IUCN Consultancy
Title: consultancy services to conduct studies and preparation of a detailed design for the rehabilitation of the impire dam, in the district of balama, northern ara, ip.
1. Objective of the Consultancy
This consultancy has the following objective(s):
To develop a detailed design for the rehabilitation of the Impire Dam
To ensure compliance with dam safety standards in accordance with national legislation
To ensure the structural safety and operational efficiency of the dam
2. Background
Project Reference: P04620
Donor reference: AVMZ-00020
3. About IUCN
IUCN is a membership union composed exclusively of government agencies and civil society organisations. It provides public, private and non governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to work jointly.
Established in 1948, IUCN is now the world’s largest and most diverse environmental network, drawing on the knowledge, resources and reach of over 1,400 member organisations and some 15,000 experts. It is a leading provider of data, assessments and analysis on conservation. Its broad membership base enables the IUCN to act as an incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which various stakeholders, including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others, can work together to develop and implement solutions to environmental challenges and achieve sustainable development.
Working with a wide range of partners and supporters, IUCN implements a broad and diverse portfolio of conservation projects around the world. Combining the latest science with the traditional knowledge of local communities, these projects aim to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN/
4. About the Project
The Mainstreaming and Integrated Water Resources Management approach for More Resilient Basins in Mozambique [MozWateR] is a geared project towards achieving water security and safety by supporting Mozambique in developing its capacity to implement effective integrated water resources management (IWRM) in key basins in the northern and central water administration regions and improve capacity at a national level. This project is a collaborative effort where joint action on the ground will produce critical lessons from tried best practices that inform policy which strengthen business approaches, institutions, and rules around the sustainable use of land and water. MozWateR is being implemented collaboratively with the Northern Regional Water Administration (ARA-Norte), Central Regional Water Administration (ARA-Centro) and the National Directorate for Water Resources Management (DNGRH) as primary Implementing Partners (IPs) to combat several challenges in the national water sector.
5. Description of the Assignment
The Consultant shall undertake all technical investigations required to assess the current condition of the Impire Dam and prepare a Detailed Design for its rehabilitation. The assignment includes carrying out topographic, hydrological, hydraulic, geological, geotechnical, environmental and social studies, as well as a dam safety assessment, to identify the rehabilitation measures required to restore the structural integrity, safety and operational performance of the dam.
Based on the findings of these investigations, the Consultant shall prepare a complete Detailed Design package, including design calculations, drawings, technical specifications, bills of quantities, cost estimates, implementation schedule, operation and maintenance plan, emergency plan, and all other supporting documentation required for the implementation of the rehabilitation works, in accordance with the applicable legislation and dam safety standards.
5.1. General Description of the Dam
The Impire Dam is a small-scale dam infrastructure strategically constructed to provide water supply and support agricultural activities in Balama District, Cabo Delgado Province. Over the years, the infrastructure has shown signs of deterioration associated with the ageing of the structures, widespread erosion, reservoir sedimentation, limitations in hydraulic capacity, lack of updated technical assessments, vegetation growing on the dam embankment, seepage (percolation), and the absence of monitoring and safety instruments. These conditions reduce the operational efficiency of the dam and may pose risks to the safety of the infrastructure and downstream populations. In this context, it has become necessary to undertake specialised technical studies and prepare a Detailed Rehabilitation Design to define the required interventions in accordance with the national dam safety legislation.
5.2. Location and Technical Description of the Impire Dam
The Impire Dam is located within the Montepuez River Basin, specifically along the Montepuez River, at the coordinates 13°23’24.1″S and 38°22’10.9″E, in Cabo Delgado Province, Balama District, Impire Administrative Post. Balama District is bordered to the north by Montepuez District, to the south by Lalaua District, to the east by the districts of Montepuez and Namuno, and to the west by Marrupa and Nipepe districts. With a total area of 5,619 km², the district is characterised by a combination of rural areas, traditional communities, and important resources, including fishing and agricultural areas.
5.3. History of the Reservoir
The Impire Reservoir is an earthfill dam. Its construction began in 1969 and was completed in 1970. It was built by Cape Verdean farmers under the direction of the colonial authorities for military and agricultural purposes, to ensure water availability and to support the local community of Impire in vegetable production.
In February of 2025 and 2026, the reservoir suffered two breaches of approximately 14.6 metres in length along the crest, representing one of the most significant problems identified since the construction of the reservoir.
5.4.Technical Characteristics of the Dam
5.4.1. Type of Dam
Construction Material: Compacted earth (homogeneous embankment), which classifies it as an earthfill dam.
Purpose: Water storage for agricultural, livestock, fisheries, and domestic consumption.
5.4.2. Capacity and Dimensions
Storage Capacity: To be determined during the design preparation phase.
Catchment Area: The reservoir’s catchment area depends on the local river basin and the extent of the land contributing to water storage.
Water Sources: Montepuez River and rainfall.
Upstream Slope (H/V): 3:1; TO BE MEASURED IN THE FIELD
Downstream Slope (H/V): 2.5:1; TO BE MEASURED IN THE FIELD
Upstream Catchment Area: 0.268717 km².
Dam Height: 8.0 m (eight metres).
Crest Width: 8.0 m (eight metres).
Crest Length: 393 m (three hundred and ninety-three metres).
Reservoir Wetted Perimeter: 4,732 m.
Upstream and Downstream Toe Length: 272 m (two hundred and seventy two point six metres); TO BE MEASURED IN THE FIELD
5.4.3. Safety Structures
The Impire Dam has two reinforced concrete spillways of rectangular shape, with a height of X and a width of X. TO BE MEASURED
Downstream energy dissipation basin. TO BE MEASURED
5.5. Previous Events
During the 2024/25 and 2025/26 rainy seasons, the Impire Dam suffered two breaches, which resulted in two emergency interventions using nature-based solutions.
5.6. Expected Results of the Consultancy
5.6.1. Geotechnical and Geological Studies
The geotechnical study shall produce, at a minimum:
Geotechnical investigation report;
Geological and geotechnical profile of the dam and its foundation;
Results of field and laboratory tests;
Geotechnical model of the dam;
Stability and seepage analyses;
Identification of defects and their respective causes;
Engineering recommendations for the rehabilitation;
Complementary investigation plan (where necessary).
5.6.2 Dam Safety Study
The dam safety study shall produce, at a minimum:
Safety inspections;
Dam monitoring;
Preventive maintenance;
Documentation management;
Emergency Plan;
Hydrological and meteorological monitoring;
Protection of the surrounding area;
Team capacity building;
Communication with the competent authority.
5.6.3. Hydrological Studies
The study shall produce, among others, the following reports:
River Basin Hydrological Report;
Flood and Hydraulic Safety Study;
Reservoir Sedimentation and Storage Capacity Study;
Water Availability Assessment;
Socio-economic Assessment of the Communities;
Public Consultation and Participation Report;
Social Impact Assessment;
Social Management Plan;
Stakeholder Engagement Plan;
Hydrological and Social Monitoring Plan.
5.6.4. Topographic Studies
The study shall provide, at a minimum:
Technical Topographic Survey Report;
Descriptive report and methodology;
Georeferenced topographic map;
Contour lines;
Longitudinal and cross-sections;
Digital Terrain Model (DTM);
CAD files (DWG/DXF);
GIS files (Shapefile/GeoPackage);
Topographic point database;
Coordinates and elevations of reference benchmarks;
Quality control report.
The study shall also include complementary activities such as:
Bathymetric survey to determine sedimentation and update the effective storage capacity of the reservoir;
Drone (UAV/UAS) survey to produce orthophotos and high-resolution digital models;
LiDAR survey (where technically and financially feasible) to achieve greater accuracy in extensive areas or areas with dense vegetation;
Integration with geotechnical, hydrological, and structural studies, enabling all rehabilitation designs to use the same georeferenced cartographic base.
5.6.5. Hydraulic Study
The study shall provide, at a minimum:
Collection of hydrological data;
Determination of the design floods;
Design of the spillway;
Analysis of the reservoir capacity;
Hydraulic simulation of dam operation;
Assessment of overtopping risk;
Sedimentation analysis;
Assessment of downstream hydraulic impacts;
Preparation of the Hydraulic Study Report.
5.6.6. Environmental Study
The Environmental and Social Study shall produce, at a minimum:
Environmental and Social Baseline Assessment Report;
Environmental and Social Impact Assessment;
Environmental and Social Management Plan (ESMP);
Environmental and Social Monitoring Plan;
Health and Safety Plan;
Waste Management Plan;
Stakeholder Engagement Plan;
Grievance Management Mechanism;
Emergency Preparedness and Response Plan;
Public Consultation Report;
Non-Technical Summary.
6.0 Deliverables and Reports
During the execution of the consultancy, the Consultant shall submit the following documents:
Inception Report;
Topographic Report;
Hydrological Report;
Hydraulic Report;
Geological and Geotechnical Report;
Environmental and Social Report;
Dam Safety Report;
Complete Detailed Design;
Design Report and Design Calculations;
Drawings in DWG and PDF formats;
Technical Specifications;
Bill of Quantities;
Detailed Cost Estimate;
Physical and Financial Implementation Schedule;
Environmental and Social Management Plan (ESMP);
Operation and Maintenance Plan;
Emergency Plan.
7. Methodology
It is the consultant’s responsibility to propose a working methodology and a plan. The proposed methodology must meet the Institution’s expectations in the following terms:
An efficient and short-term process;
An individual or collective consultant, possibly with a small support team;
The development of integrated water resources management is a collaborative process between the consultant and the client; therefore, interactive working methods must be established.
The process should involve all technical staff at the primary and secondary IPs
8. Responsibilities of the Consultant and the Client
8.1 Consultant
As the project also aims to build capacity within ARA-Norte, IP, the Consultant is encouraged, wherever possible, to involve ARA-Norte, IP technical staff in monitoring the execution of the tasks described above. In their proposal, the Consultant must outline how they intend to train ARA-Norte, IP technical staff during this consultancy.
Any assets acquired in the course of this consultancy shall revert to ARA Norte, IP. Likewise, all materials/products (reports, data, information, maps, etc.) produced in the course of this study are the exclusive property of ARA-Norte, IP.
8.2 ARA-Norte, IP
ARA-Norte, IP shall be responsible for providing all relevant information in its possession concerning the work in question.
At the Consultant’s request, ARA-Norte, IP will provide a pass to facilitate contact with the institutions involved in the collection of data and information. ARA-Norte, IP is also responsible for organising (logistics and expenses) meetings and seminars.
Expenses arising from the participation of ARA-Norte, IP staff in the study, namely travel, subsistence allowances and similar costs, shall be borne in full by the consultant.
9. Comments on the Terms of Reference
The Consultant is encouraged to provide comments on these Terms of Reference with a view to better achieving the objectives set out in this study.
10. Facilities Provided by ARA-Norte, IP
The following documents will be made available to the Consultant:
(i) Water Policy (2007);
(ii) Water Law (1991);
(iii) Regulations on Groundwater Research and Exploration (2012);
(iv) Dam Safety Regulations (2017).
(v) National Water Resources Management Strategy (2007);
(vi) Medium-Term Fiscal Outlook for the Water Sector;
(vii) Regulations on Water Licences and Concessions (2007);
(viii) Monographs on the Internal Basins of Cabo Delgado (2012)
(ix) Monograph on the Development of the Rovuma River Basin and the Joint
Strategy for Integrated Water Resources Management (2012)
(x) SYNOPSIS of Water Resources in Mozambique (1999);
(x) Strategy for Assistance to Mozambique in the Area of Water Resources (2007).
(xi) Hydrogeological map of Mozambique
Other documents deemed relevant but not listed above will also be made available as their availability is identified during the consultancy.
11. Working Language
The working language will be Portuguese and English.
12. Content and Presentation of the Proposal
The Consultant applying to carry out these ToR must submit a Technical Proposal and a Financial Proposal separately, as follows:
i) Technical Proposal:
1. Introduction
1.1. Introductory notes
1.2. Professional profile of the Consultant
1.3. The Consultant’s experience in this field
2. Methodology
2.1. The Consultant’s understanding of the nature of the work
2.2. Comments on the terms of reference
2.3. Work methodology
2.4. Description of the deliverables envisaged in the consultancy;
2.5. Work schedule
3. Project team
3.1. Specification of the Technical Team
3.2. Team CVs
3.3. Key Qualification Certificates
3.4. Declaration of honour regarding availability and commitment, signed by the team members;
3.5. Letters of recommendation as evidence of the company’s experience in similar services.
13. Duration of the assignment
The consultancy will have a total duration of three (3) months.
14. Deliverables and Activities
The consultant shall deliver the following results and carry out the following activities:
Activity-Description-Deadline
1. Phase I desk-based work-2 weeks
a) Collection of relevant documents;
b) Maps (geological, hydrogeological, topographical, etc.);
c) Reports from previous studies, amongst other activities to be identified by the Consultant.
2. Fieldwork-3 weeks
a) Carry out preliminary studies and topographical surveys.
b) Environmental impact analysis and mitigation measures.
c) Preparation of structural, hydraulic and geotechnical designs.
d) Detailing of drainage systems, erosion protection and other threats.
e) Provide technical specifications for the materials to be used.
f) Submit the physical and financial implementation schedule.
1. Phase II office-based work-3 weeks
a) Presentation of the preliminary draft report 1
b) Presentation of the final draft report,
1. Phase III office work-4 weeks
a) Presentation of the final report,
b) Organisation of a seminar to present the final project,
15. Payment Schedule.
The Timetable below summarises the chronological order of deliverables and indicates milestones at which IUCN will pay the Consultant
Tangible Deliverables-Payment in Stages
Inception Report-20%
Interim/Draft Detailed Design-20%
Final Detailed Design-20%
Final approval-40%
16. Composition and Qualifications of the Consultant’s Team
The Consultant shall provide a team with the appropriate qualifications to carry out the requested services (Table 1). Proven experience in similar projects is a prerequisite.
Table 1: Composition and qualifications of the Consultant’s key team
Position-Key Qualifications and Experience
Civil Engineer Hydraulic Engineer
a) Minimum of a Master’s degree in civil engineering;
b) Minimum of a Master’s degree in hydraulic engineering;
c) Minimum of a Master’s degree in Hydrogeology or Water Resources Management;
d) At least ten (10) years’ experience in the field of water resources;
Water Resources Specialist/(Geo)hydrologi st (Team Leader)
e) Experience in preparing studies and detailed designs for small and medium-sized dams;
f) Experience in water resources protection;
g) Knowledge of dam safety standards
h) Experience in determining ecological flow rates for dams
i) At least five years’ experience as a Team Leader;
j) Fluent in Portuguese, with some practical knowledge of English.
Hydrogeologist/Geophysicist
a) Minimum of a degree in Geology, Hydrogeology and/or Geophysics applied to Hydrogeology;
b) At least five (5) years’ experience in hydrogeological mapping, geophysical surveys and determining aquifer characteristics;
c) Extensive knowledge of dam projects;
d) Extensive knowledge of hydraulic modelling;
e) Fluent in Portuguese, with some working knowledge of English.
Expert in Geographic Information Systems and Data Management
a) Minimum of a BSc in Geography or a relevant subject;
b) Years of relevant work experience in the following areas:
• Development of Information Management Systems for Water Resources;
• Development of GIS-based products and expertise in map production;
Environmental Engineer or Biologist
a) Minimum of a degree in Environmental Engineering or Environmental Biology
b) 5 years’ relevant work experience in environmental management and water quality analysis;
c) Extensive knowledge of salinization/saline intrusion processes.
17. Reports and seminars
Table 3 presents the list of reports to be produced as part of this consultancy and the respective delivery schedule.
Table 3: List of reports
Deliverable-Submission Timeline
***Initial Report -***Two (2) weeks after the contract coming into effect
(3 hard copies and 1 digital copy)
***Interim Report-***Two (2) weeks after the contract comes into effect
(3 hard copies and 1 digital copy)
**Draft of the Final Report-**Four (4) weeks after the contract comes into effect
(3 hard copies and 1 digital copy)
**Final Report-**After 3 months of consultancy
(3 hard copies and 1 digital copy)
Along with the final report, the Consultant must submit the other deliverables specified in Section 6.
Three (3) seminars will be held to analyse and discuss the study’s results, specifically for the presentation of the Initial Report, Interim Report and Draft Final Report. The estimated number of participants in these seminars is 20 people. The seminars will take place in the city of Pemba.
The organisation and logistics of the one-day seminars will be the responsibility of ARANorte, IP.
Discussion documents must be submitted to ARA-Norte, IP at least 15 days prior to the date of the stakeholder seminars.
19. Supervision and coordination
The consultant will report to and work under the supervision of ARA Norte, IP and IUCN.
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