Programme Support Officer (P2) Maputo, Mozambique Full Time NEW

Job Identification (Reference Number): 15653
Position Title: Programme Support Officer (P)
Duty Station City: Maputo
Duty Station Country: Mozambique
Grade: P-2
Contract Type: Special Short Term Graded (Up to 9 months)
Recruiting Type: Professional
Vacancy Type: Special Vacancy Notice
Initial duration: 6 months
Closing date: 04 July 2025

Introduction

Established in 1951, IOM is a Related Organization of the United Nations, and as the leading UN agency in the field of migration, works closely with governmental, intergovernmental and non-governmental partners. IOM is dedicated to promoting humane and orderly migration for the benefit of all. It does so by providing services and advice to governments and migrants.

IOM is committed to ensuring a workplace where all employees can thrive professionally, while working towards harnessing the full potential of migration. Read more about IOM’s workplace culture at IOM workplace culture | International Organization for Migration

This is an expedited recruitment process open only to:
a) internal candidates; and,
b) former IOM staff members who were separated in the last 12 months due to the structural adjustment process.

This process is not open to external applicants; their applications will not be considered at this time.

Context

Under the overall supervision of the Chief of Mission (CoM), the direct supervision of the Head of Programme Support Unit, and in close coordination with Programme Managers, the Programme Support Officer will be responsible for providing coordination, technical support and assistance for programmatic coherence among the various activities and the identification of synergies among programmes and projects of IOM Mozambique Country Office (CO) in close collaboration with Project Managers and Field Offices.

Responsibilities

1. Maintain up-to-date knowledge of all programme implementation in Mozambique, updating and tracking activities in relevant information management systems and databases.

2. Liaise with the Resources Management Officers and Programme Managers to check that IOM’s financial standards and requirements are observed in project development and reporting matters.

3. Coordinate the drafting of interim and final reports for donors, including liaising with relevant units in the Regional Office and Headquarters (HQ), and facilitate the timely submission of project reports in compliance with existing project agreements.

4. Compile and consolidate inputs in response to HQ, Regional Office and donor requests for reporting, responses, recommendations and approaches towards the CO’s thematic areas of operation, in line with the CO’s strategy.

5. Research, analyse and draft other documents necessary for project development, reporting and donor liaison purposes.

6. Supervise Program Support Assistant(s) and coordinate operational and administrative aspects of Programme Support Unit (PSU) such as HR and procurement matters relevant for the unit.

7. Support the adequate and timely implementation and application of CO’s Monitoring and Evaluation system.

8. Contribute to the research of potential funding sources among government and non-government donors in line with IOM’s overall strategy in the country, and in close coordination with the Chief of Mission, Head of Programmes and Operations and Programme Managers, liaise with donor counterparts to exchange information regarding programme and project possibilities and funding requirements.

9. Coordinate and provide technical inputs for monitoring activities to facilitate the production and dissemination of data in relation to implementation challenges, potential solutions and the timely delivery of activities and services within the designated timeframe.

10. Undertake duty travel relating to the provision of information and support with respect to project/programme management and progress, liaison with counterparts, and internal procedures for monitoring and reporting.

11. Perform such other duties as may be assigned.

Qualifications

Education

• Master’s degree in International Relations, International Development, Political or Social Sciences, Migration Studies, Law, or a related field from an accredited academic institution with two years of relevant professional experience; or,
• University degree in the above fields with four years of relevant professional experience.

Accredited Universities are those listed in the UNESCO World Higher Education Database.

Experience

• Experience in supporting results-based project development and reporting, technical writing and editing, preferably in the international development/humanitarian sector;
• Work experience in donor relations and grant management for specific donors of IOM’s interest;
• Confirmed experience in donor report writing in humanitarian and/or development settings; and,
• Experience with Results Based Management approach and other strategic planning approaches.

Skills

• Good communication, writing and organizational skills;
• Ability to prepare clear and concise reports;
• Basic knowledge of monitoring and evaluation concepts, approaches and methodologies;
• Good analytical and planning skills;
• Capacity to establish working relationships with governmental authorities, national and international institutions and non-governmental organizations;
• Capacity to supervise and train support staff;
• Ability to work effectively and harmoniously with colleagues from varied cultures and professional background;
• Ability to work with accuracy under constraints and pressure;
• High sense of confidentiality, initiative and good judgment;
• Personal commitment, efficiency, flexibility, drive for results, creative thinking; and,
• Good level of computer literacy, including database applications.

Languages

For this position, fluency in English is required (oral and written).

Working knowledge of Portuguese is an advantage.

IOM’s official languages are English, French, and Spanish. All staff members are required to be fluent in one of the three languages.

Proficiency of language(s) required will be specifically evaluated during the selection process, which may include written and/or oral assessments.

Required Competencies

IOM’s competency framework can be found at this link. Competencies will be assessed during the selection process.

Values – all IOM staff members must abide by and demonstrate these five values:

• Inclusion and respect for diversity: Respects and promotes individual and cultural differences. Encourages diversity and inclusion.
• Integrity and transparency: Maintains high ethical standards and acts in a manner consistent with organizational principles/rules and standards of conduct.
• Professionalism: Demonstrates ability to work in a composed, competent and committed manner and exercises careful judgment in meeting day-to-day challenges.
• Courage: Demonstrates willingness to take a stand on issues of importance.
• Empathy: Shows compassion for others, makes people feel safe, respected and fairly treated.

Core Competencies – behavioural indicators Level 2

• Teamwork: Develops and promotes effective collaboration within and across units to achieve shared goals and optimize results.
• Delivering results: Produces and delivers quality results in a service-oriented and timely manner. Is action oriented and committed to achieving agreed outcomes.
• Managing and sharing knowledge: Continuously seeks to learn, share knowledge and innovate.
• Accountability: Takes ownership for achieving the Organization’s priorities and assumes responsibility for own actions and delegated work.
• Communication: Encourages and contributes to clear and open communication. Explains complex matters in an informative, inspiring and motivational way.

Notes

This vacancy is only open to current and former IOM staff members who were separated in the last 12 months due to the structural adjustment process.

Internationally recruited professional staff are required to be mobile.

Any offer made to the candidate in relation to this vacancy notice is subject to funding confirmation.

This selection process may be used to staff similar positions in various duty stations. Recommended candidates will remain eligible to be appointed in a similar position for a period of 24 months.

The list of NMS countries above includes all IOM Member States which are non-represented in the Professional Category of staff members. For this staff category, candidates who are nationals of the duty station’s country cannot be considered eligible.

Appointment will be subject to certification that the candidate is medically fit for appointment, accreditation, any residency or visa requirements, security clearances.

Vacancies close at 23:59 local time Geneva, Switzerland on the respective closing date. No late applications will be accepted.

IOM has a zero-tolerance policy on conduct that is incompatible with the aims and objectives of the United Nations and IOM, including sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination based on gender, nationality, age, race, sexual orientation, religious or ethnic background or disabilities.

IOM does not charge a fee at any stage of its recruitment process (application, interview, processing, training or other fee). IOM does not request any information related to bank accounts.

IOM only accepts duly completed applications submitted through the IOM e-Recruitment system (for internal candidates link here). The online tool also allows candidates to track the status of their application.

Only shortlisted candidates will be contacted.

For further information and other job postings, you are welcome to visit our website: IOM Careers and Job Vacancies

Tagged as: International Organization for Migration, Mozambique