Project Manager (Kenya Nationals Only) full-time NEW

Company/Division: inSupply Health

Domain/Unit: Project Management Unit

Application Deadline: October 19, 2026. Shortlisting will be on a rolling basis

Employment Type: Full-time

Reports to: Project Director

Expected Project Start: 1 January 2027

Location: Nairobi, Kenya

Organization Overview:

inSupply Health is an East African health advisory firm that designs people-centered, scalable, sustainable supply chain solutions. We focus on optimizing data visibility and use, workforce development, and continuous performance improvement. inSupply operates as a social enterprise, aiming to achieve business sustainability while advancing our social mission. We aim to transition short-term supply chain fixes into sustainable solutions that transcend specific projects or funding streams. Our work focuses on democratizing access to quality, affordable, and context-specific supply chain learning and innovations so that local and regional supply chain actors can improve the performance and efficiency of their supply chains and health systems, towards better health outcomes.

inSupply Health is headquartered in Nairobi, with offices in Dar es Salaam and across East Africa, and is affiliated with JSI Research & Training Institute, Inc. (JSI). We collaborate closely with public and private-sector clients to design optimized, responsive, and resilient supply chain systems. Our dynamic team of local consultants delivers critical services supporting essential health products, adapting proven methodologies to local contexts for long-term impact.

Job Summary

inSupply Health is seeking an experienced Project Manager to lead the day-to-day delivery of a prospective donor-funded, multi-country and multi-partner project expected to commence on 1 January 2027.

The Project Manager will be a central delivery role within inSupply Health’s Project Management Unit (PMU), responsible for translating project contracts, proposals and results frameworks into integrated workplans, schedules, budgets, staffing plans and clear accountabilities.

Working under the strategic direction of the Project Director, the Project Manager will coordinate day-to-day execution across matrixed technical and country teams, monitor progress and performance, manage risks and dependencies, and drive corrective action to keep delivery on track.

The role will coordinate across seven country teams and five consortium partners, working closely with technical leads, country teams, Finance, MERL, Operations, Procurement, Communications and other PMU functions.

IMPORTANT: Appointment to this position is contingent upon the project being awarded and the position being confirmed in the final project staffing plan. Further details about the project and donor will be shared with candidates who reach the final stages of the selection process.

Responsibilities:

Project Planning & Mobilisation

Translate contracts, proposals, budgets and results frameworks into integrated annual, quarterly and monthly workplans.
Establish clear milestones, owners, dependencies, costs and delivery expectations.
Lead project start-up and close-out activities, including team onboarding, governance arrangements, RACI development and delivery calendars.
Maintain project baselines covering scope, schedule, budget, resources, risks and benefits.
Day-to-Day Project Delivery

Direct day-to-day execution across project workstreams and matrixed teams.
Set priorities and ensure clear ownership of actions and deliverables.
Lead regular project delivery meetings and follow up on actions, dependencies, decisions and delays.
Track planned versus actual progress and take early action to address delivery challenges.
Coordinate technical, MERL, Finance, Operations, Procurement, Communications and partner inputs to resolve dependencies.
Manage changes to scope, schedule, resources and budget through approved change-control processes
Financial & Resource Management

Maintain budget-linked workplans and review project financial performance with Finance.
Monitor burn rate, expenditure, commitments, forecasts and budget variances.
Support rolling forecasts and budget rephasing or reallocations where required.
Monitor staff level of effort and resource utilisation against project requirements.
Identify resource gaps, competing demands and opportunities for cost efficiency while protecting project scope, quality and results.
Performance Monitoring & Reporting

Maintain accurate and up-to-date project information through project dashboards and reporting systems.
Prepare monthly project performance reports covering delivery, financial performance, results, risks and priorities.
Lead project reviews and consolidate project performance for PMU and portfolio reviews.
Coordinate timely and accurate donor and client reporting.
Maintain complete and auditable project records.
Risk, Quality & Compliance

Maintain live risk, issue, assumption and dependency registers.
Resolve operational issues within delegated authority and escalate material issues appropriately.
Coordinate milestone-based technical reviews and track actions through closure.
Ensure project delivery complies with contracts, donor requirements, organisational policies, safeguarding requirements and applicable regulations.
Track audit, client and internal review actions through closure.
Client, Partner & Stakeholder Coordination

Serve as the operational focal point for routine client and partner coordination.
Coordinate partner deliverables, dependencies and reporting obligations.
Prepare agendas, decision points, progress updates and action logs for project and governance meetings.
Identify emerging client needs and provide evidence-based options to project leadership.
Matrix Team Leadership

Set project priorities, roles, deadlines and delivery standards for matrixed team members.
Hold team members accountable for agreed project deliverables and timelines regardless of their primary reporting line.
Provide timely feedback and work with Practice Leads, HR and project leadership to address allocation, performance and role-related challenges.
Foster a culture of accountability, collaboration, responsiveness and learning.
Learning & Continuous Improvement

Lead project after-action reviews and close-out retrospectives.
Capture lessons, adaptations, efficiencies and reusable project management practices.
Contribute project management insights, schedules, staffing plans, budgets and risk analysis to proposals and project extensions.
Support organisational learning and contribute to project case studies at close-out.
Qualifications & Experience

Education
Bachelor’s degree in Public Health, Supply Chain Management, Business Administration, Project Management, Social Sciences, International Development or a related discipline.
A Master’s degree in a relevant discipline is an added advantage.
Professional Certification
Professional project management certification such as PMP, PRINCE2 or an equivalent credential is preferred.
Professional Experience

At least 7 years of progressive experience managing complex, multi-country and multi-partner projects or programmes in global health, development or advisory services.
At least 3 years of direct responsibility for integrated workplans, budgets, schedules, teams, partner dependencies, risks and client reporting.
Demonstrated experience managing donor-funded or client-funded projects across multiple workstreams, partners, geographies or technical disciplines.
Demonstrated experience leading matrixed teams where project authority and formal line management sit in different roles.
Strong experience in integrated workplanning, budgeting, forecasting, variance analysis, resource planning and results tracking.
Experience coordinating with ministries of health, county governments, donors, implementing partners, consultants and private-sector actors is preferred.
Key Competencies

We are looking for a Project Manager who demonstrates:

Strong delivery discipline and personal accountability for results.
Sound financial judgement and understanding of budgets, forecasts, burn rates and resource trade-offs.
Strong planning, prioritisation, sequencing and dependency management.
Strong analytical thinking and problem-solving skills.
Effective matrix leadership, negotiation and conflict-resolution skills.
Clear communication and strong meeting facilitation skills.
Confidence to constructively challenge weak plans, missed commitments and unsupported assumptions.
Proficiency with digital project management, collaboration, spreadsheet and reporting tools.
Strong client and stakeholder orientation.
High integrity and sound judgement.
Ability to manage multiple priorities while maintaining attention to detail and deadlines.
Commitment to collaboration, inclusion, continuous improvement and inSupply’s values.
How to apply
This is a full-time position based in Nairobi, Kenya.

Interested and qualified candidates are invited to apply through the online application link below by 19 October 2026:

Project Manager – KE
PLEASE NOTE: Applications will be reviewed on a rolling basis, and the position may be closed before the stated deadline once a suitable candidate pool has been identified. We encourage interested candidates to apply early.

inSupply is an equal opportunity employer. We value diversity and we are committed to creating an inclusive environment based on mutual respect for all employees. We do not discriminate on the basis of age, sex, disability status, religion, ethnic origin, color, race, marital status, or other protected characteristics. Women and minority candidates are encouraged to apply.

inSupply Health is a child-safe organization, and the safety and well-being of children is a priority for our organization. We have robust recruitment procedures to ensure that all staff are suited to work with the children served by our programs.

inSupply does not charge a fee at any stage of its recruitment process and only shortlisted candidates shall be contacted using a company’s email address.