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Job Title: Finance Coordinator
Reports to: Country Financial Controller
Terms: Fixed Term, 12 months, Full time, Unaccompanied, Fully office based, Localised
Location: El Geneina, West Darfur, Sudan
Salary: €46,821 – €52,024
Requirements: Some travel to field bases as feasible
About Concern: Established in 1968, Concern Worldwide is an international, humanitarian, non-governmental organisation dedicated to the elimination of extreme poverty and the reduction of human suffering, primarily in fragile countries.
Our Vision is a world where all people live in peace and prosperity and are treated equally, with dignity and respect. Informed by the priorities of affected communities, we go where the needs are greatest, and work to save lives, protect and develop livelihoods, support recovery and build long-term resilience.
To advance our mission and ensure high‑quality, impactful work, we are guided by our core values and a culture committed to inclusion, compassion, and humanity. Inspired by our founders and our long history of effective programming, these values reflect both who we are and how we address extreme poverty in the world’s most fragile contexts.
We are dedicated to fostering a workplace where everyone feels valued and supported to succeed and contribute to our mission.
Role Purpose: You will assist the Country Financial Controller in the day-to-day operation of the finance function including but not limited to compliance, controls, donor and partner management, month end closure, financial reporting, budgets development and staff capacity building. You will ensure that all relevant donor compliance and Concern Policy requirements are adhered to, and data integrity is maintained, while reviewing and dispatching financial data to the relevant stakeholders both inside and outside Concern Sudan Programme.
Responsibilities:
Financial Systems and Controls
Guided by Country Financial Controller (CFC) and his/her team, ensure that Concern Worldwide financial policies and procedures are adhered to and implemented in a standardised manner.
Maintain up-to-date knowledge of and implement local government requirements and regulations related to financial matters including statutory deductions from national staff salaries such as income tax, social security, etc.
Closely monitor all programme financial activities, and keep the Programme Director, Operations Director and Country Financial Controller advised of all situations which have the potential to negatively impact internal controls or financial management performance.
Conduct daily, weekly and month end cash count as assigned by the CFC.
Review, check and feedback on all Payment Requests ensuring the correct support documentation is attached, all coding is correct and the approval complies with the DOA.
Ensure that all Cash, Bank and other journals have completed and approved with supporting documentation/backup.
Review of completed timesheets for National and International staff.
Work closely with CFC in follow up, and implementation of recommendations by auditors and Regional Accountant (RA).
Contribute to the development, review, and revision of financial and systems related procedures
In consultation with the CFC conduct periodic visits to field offices.
Financial Reporting and Donor Reporting
Liaise with field finance to ensure that all deliverables are completed within the monthly reporting period.
Prepare Payroll, field payments listing (FPL) and other standard journals ensuring there is adequate and relevant supporting documents for approval by CFC.
Ensure that all bankbooks and cashbooks are reviewed for coding, descriptions and are reconciled
Prepare the donor management accounts at the draft and final stages of the monthly reporting cycle. Review the spend rate and advise the CFC and budget holders on areas which require special attention.
Reconcile all balance sheet items on a timely basis, in accordance with Concern Worldwide policies & procedures.
Initiate the monthly fund transfer requests from the field consolidate the cash requests into a country programme submission taking into consideration the various financial services used by Sudan.
Assist the CFC to handle queries related to internal and external audits and provide/facilitate feedback (responses) to issues and recommendations raised during/post audits.
Assist the CFC during preparation of budget revisions (BRs).
Participate in the production of financial statements (accounts) for external auditor and for any ad-hoc year end reports for Dublin.
Donor Management
Assist in preparing donor financial reports and ensure the reports are shared with relevant people in HQ, Desk Office (DO), Regional Accountant (RA), Programme Director (PD) and CFC.
Ensure that necessary donor reporting deadlines are met and CFC is kept informed of any concerns over meeting due dates.
Ensure that donor reports tie back to the general ledger from GP (Great Plains) and donor original budgets.
Assist the programme staff in formulating all budget proposals.
Follow up and support on mapping of donor budgets against Concern Chart of Account.
Ensure all relevant donor guidelines, policies, proposals, periodic reports and other communications are readily available, categorized by grant, and documented in soft and hard copy filing.
Liaise with programmes and prepare/ update a schedule of all reports to be submitted during the year. Ensure that donor reports are submitted as per in-country and Dublin guidelines. Undertake periodic joint review of donor reports with budget holders based on agreed upon arrangements.
Preparation of donor budgets, liaising with programme managers to determine appropriate costs for inclusion.
Local Partner Financial Monitoring and Capacity Building
Undertake the financial assessment of potential Partners on a timely and comprehensive basis.
Summarize financial assessment findings and recommend whether engaging with a Partner is workable with resources available.
Ensure all the relevant staff members (CFC, PD, OD, Programme Managers and Country Director) sign off financial assessment.
Ensure that all CILPAT documentation is being maintained on the Partner File for future reference.
Monitoring For each Partner, using CILPAT and any other available material as a basis, prepare a Partner Monitoring Programme.
Provide support and guidance during the formulation of the partner agreements to ensure that the agreements have taken into consideration the global Concern procedures and the findings of the assessment.
Provide support and guidance during the design and development partner budget.
Follow ups to ensure external audits are conducted by partners in compliance with the agreement. Review these external audit reports
Carry out Systems Review visits in accordance with the Partner Monitoring Programme.
Perform regular Transaction Audits in accordance with the Partner Monitoring Programme.
Ensure an updated risk assessment is completed at least annually and is signed off by Senior Management after each field visit. Prepare and disseminate a Partner Visit Report.
Ensure programme staff are aware of their responsibilities regarding monitoring of partners. Ensure sign-off from appropriate senior Programme representatives is obtained on the CILPAT, Partner Monitoring Programme and Annual Risk Review.
Ensure Partner Reports and findings are circulated to all interested parties within Concern and the Partner. Ensure all documentation relating to Concern‘s financial relationship with the partner is filed correctly and updated where necessary.
Ensure monthly partner accounts reconciliation is done, reviewed and in case of any variance, it’s explained and cleared accordingly
Review disbursement position and facilitate the timely and appropriate release of funds to the partner. Be a resource person for supporting partners on key trainings, development of financial control systems. This will depend on the needs of the partner as identified in the findings of the assessment, communication and consultation with the partner.
Staff Management and Capacity Building
Directly line manage and supervise finance staff in Geneina, Jebel Moon and Kulbus offices .
Coach and mentor national finance team who have the potential to rise to more senior level positions in the organization.
In consultation with the CFC, provide on the job training to subordinates on regular basis including during field visits.
Deliver training on finances issues to non-finance staff where a need is identified, both at country head office and in field office locations.
Develop and implement staff development plan for field office finance department staff.
Support training of staff in procurement, budget management and systems policies and procedures as appropriate. Lead in facilitating and providing orientation, basic training, technical support and guidance to the country programme staff, particularly budget holders, for skills improvement in the areas of Concern and donor budget preparation and monitoring, budget revision, reporting and its interpretation, and internal control as per Concern’s standard practices.
Other Financial Duties
Deputize in the absence of the CFC.
Carry out other exceptional duties where heavy workload arises and/or staff shortages are encountered.
Concern Code of Conduct and Associated Policies
Ensure adherence to the Concern Code of Conduct and Associated Policies.
Ensure finance staff understanding and adhere to the Concern Code of Conduct and Associated Policies.
Ensure the Core Humanitarian Standards (CHS) are understood by finance staff.
Confidentiality
Ensure the non-disclosure of any information whatsoever acquired in the course of duty, relating to the practices and business of Concern Worldwide, to any other person or organization without authority, except in normal execution of the above duties.
Ensure strict guardianship and security of financial data and documents at all times, including secure storage, accurate & complete filing and limiting access to the finance office to authorised personnel only.
Additional responsibilities
All managers are responsible for upholding and promoting Concern’s values, demonstrating leadership on workplace equality, diversity and inclusion, and role modelling a positive safeguarding ethos.
All managers are required to actively participate in any emergency response as and when required.
Skills and Experience Required:
Essential:
Accountancy Qualification (CA/CIMA/ACCA/CPA) or Master’s degree in Accountancy.
3-5 years’ experience in a similar position ideally.
Computer literacy, particularly in Microsoft Office programmes such as Word and Excel as well as accounting packages and other database competencies.
Experience in developing staff technical and management capacities.
Experience managing large and multi-donor grants.
Empathy with Concern’s goals and a commitment to capacity building, protection and participation including Concern’ s P4.
Experience of working/living in insecure and challenging environments
Ability to work under pressure to meet tight deadlines.
Desirable:
Experience of working in Africa (or elsewhere under similar conditions) would be an advantage.
Previous experience with Concern Worldwide.
Fluency in written and spoken French & English.
Ability to organise and prioritise workload, using initiative when appropriate.
Good team player, flexible and capable of working with a multinational country team,
politically and culturally sensitive.
Ability to cope with stress; work under pressure often to strict deadlines.
Flexibility, adaptability, sense of humour, and patience.
Ability to motivate and develop skills of others.
Facilitation and interpersonal skills.
Analytical and problem-solving skills.
How to apply
To apply and for full T&Cs, please visit the Concern website: Concern Careers | Finance Coordinator