Finance and Administrative Assistant – Madagascar Full Time

The Role

Finance and Administrative Assistant

Fixed-term contract: 2 years, full-time

Reports To:

Finance Manager

Job Overview

Under the supervision of the Finance Manager, the Assistant is responsible for processing the Country Team financial transactions, managing petty cash, supporting budget tracking, managing documentation, and assisting with administrative and logistical tasks.

The Finance and Administrative Assistant supports the daily operations of the finance and administrative departments to ensure smooth and compliant functioning of the Country Team activities.

This role requires strong attention to detail, confidentiality, and the ability to work effectively in a fast-paced, multicultural environment.

Based: Antananarivo, Madagascar

Hours: Full-time, 40 hours

Salary range: The salary offered will be competitive, dependent on skills and experience, as well as country of location. We offer a local contract

Responsibilities and Duties

Financial support

1. Contribute to the implementation of Country Team financial activities in compliance with CBM Global financial policies, standards and procedures, in-country regulations, and applicable donor regulations.
2. Monitor petty cash and ensure proper documentation of disbursements.
3. Monitor as assigned the use of financial resources by partners in projects in compliance with CBM Global financial policies, standards and procedures.
4. Maintain accurate and up-to-date financial records and filing systems (both digital and physical).
5. Report to the Finance Manager or to the Finance Officer on critical finance issues.
6. Support in audit preparation and documentation retrieval.

Administrative support

1. Assist in the coordination of logistics for meetings, workshops, and field visits.
2. Manage procurement documentation (quotations, purchase orders, delivery notes, etc.), and ensure timely procurement of goods and services in compliance with CBM Global financial policies, standards and procedures.
3. Support the Finance Officer in maintaining an asset register and inventory, in compliance with CBM Global financial policies, standards and procedures, or with donor requirements as applicable.
4. Provide general office support including filing, scanning, photocopying.
5. Support the smooth functioning of the office (utilities, supplies, maintenance).

Assist in any other duties assigned by the Finance Manager and the Finance Officer.

Safeguarding Responsibilities

Knowledge

Understanding of CBMG’s Safeguarding policy and the Code of Conduct, and how these are relevant to their work.

Knows and considers the power people think they hold because of their position at CBMG and takes care not to abuse it by treating everyone with respect.

Considers their personal values and biases, taking care these do not negatively impact on how they interact with and treat the different individuals they will come across during their work at CBMG.

Skills

Able to report and escalate safeguarding concerns appropriately.

Challenges inappropriate behaviours of peers.

Able to implement safeguarding requirements in their area of responsibility.

Behaviours

Acts as a role model for CBMG’s commitment to zero-tolerance for abuse, do no harm and safeguarding standards.

Person Specification

All of the following requirements are Essential, unless marked with a * when they are Desirable.

Education and Qualifications

· Minimum of a Bachelor’s degree or equivalent (Bac+2 to Bac+3) in management, finance, accounting, business administration, or a related field.

· Experience working in an NGO, donor-funded project, or international organization is an asset.

· Familiarity with basic financial procedures and local regulations in Madagascar.

Experience

· 1–2 years of relevant experience in finance and administrative support, preferably in an NGO or development organization.

· Experience in bookkeeping, cash handling, and preparation of financial documentation.

· Experience with procurement procedures and administrative logistics.

· Familiarity with donor-funded projects (e.g., CBM, EU, USAID, UN, etc.) is an added advantage*.

· Lived experience of disability is an added advantage*.

Technical Knowledge

· Sound knowledge of basic accounting principles and financial reporting, with strong understanding of budgeting, petty cash handling, bank reconciliations, and expense tracking.

· Good knowledge of in-country finance regulations.

· Good understanding of procurement and inventory processes.

· Familiarity with accounting software (e.g., QuickBooks, Business Central, SAGE, or similar).

· Solid knowledge of Microsoft Office, especially Excel (formulas, pivot tables, etc.), Word, and Outlook.

· Comfortable with using email and cloud-based file storage systems.

Skills

· Excellent organizational, time-management skills, and ability to prioritize work and meet deadlines.

· Strong numerical accuracy, attention to detail, and confidentiality.

· Good communication and interpersonal skills.

· Flexibility and adaptability.

Language Proficiency

· English (working knowledge)

· French (native speaker or professional proficiency)

· Malagasy

Employee Benefits

We offer flexible working arrangements.

As part of its commitment to its work with people with disabilities, CBM Global aims to help successfully employ and retain people with disabilities and those with health conditions. We have a comprehensive equality and diversity policy.

Shortlisting and Interviews

CBM Global is an equal opportunities employer, committed to ensuring all applications are treated fairly.
All applications are subject to our shortlisting process; if you are shortlisted, we will contact you and invite you to attend an online interview. You will also be advised at this point if there will be any skills tasks to complete as part of the recruitment process.

Diversity Policy Statement

Everyone has the right to be treated with consideration and respect. CBM Global is committed to achieving a truly inclusive environment for all, by developing better working relationships that release the full potential, creativity and productivity of each individual. CBM Global aims to ensure that all staff, volunteers, donors, partners, contractors, and the general public are treated fairly. This will be regardless of sex, sexual orientation, gender re-assignment, marital or civil partnership status, race (including color, nationality, ethnicity, or national origin), disability, medical status, age, religion or belief, political opinion, social or economic status.

Employment Checks

CBM Global is committed to the safety and best interest of all children and vulnerable adults accessing CBM Global supported services and programmes. Relevant background checks including working with children, police and reference checks, will be completed prior to the preferred candidate’s employment being confirmed.

All applicants must have the right to work in the relevant country. All offers of employment are made subject to the following criteria: Proof of eligibility and satisfactory employment screening, and three references satisfactory to CBM Global.

Tagged as: CBM Global Disability Inclusion, Madagascar