Terms of Reference for Documentation Support of selected Partner Organisations’(Pos) stories of change under the ADA Framework Programme 2023-2026. full-time NEW

1. Background

horizont3000 is an Austrian non-governmental organisation working in sustainable development cooperation. Based in Vienna, with offices in the four focus areas East Africa, Central America, Senegal and Mozambique, we are backed by eleven Austrian Catholic grassroots organisations.

We support partner organisations (POs) and locally led initiatives through co-financing based on grant schemes, medium to long-term advisory services and knowledge management to facilitate learning and sharing processes. Our projects and programmes are embedded in two main sectors, Human Rights & Civil Society and Sustainable Livelihoods, with a focus on Gender Equality, Climate Action and Policy Dialogue.

We work with communities who have been marginalized in claiming their rights and leading self-determined lives, foremost with smallholder farmers, disadvantaged women, children and youth, women’s and human rights groups as well as indigenous people.

The know-how3000 (kh3000) programme intervention is implemented by horizont3000 and its regional and country offices. It is part of the Austrian Development (ADA) framework programme 2023-2026 “Gender Equality 4 Sustainable Development.”

The ongoing horizont3000 ADA framework programme 2023-2026 is committed to proactively pursuing the goal of gender equality. Therefore, it is key to document experiences to capture, and communicate the project’s most significant results, lessons, and impact, but also demonstrate the project’s contribution to gender equality, women’s empowerment, and positive social change in communities.

horizont3000 therefore seeks a qualified consultant to effectively capture the stories and produce high-quality film for proper documentation and meaningful Knowledge sharing.

2. Objective of the Consultancy

The objective of this consultancy is to capture the project’s most significant results, lessons, and impact while demonstrate the project’s contribution to gender equality, women’s empowerment, and positive social change in communities through;

Capturing four high-quality video clips of stories of change that demonstrate the outcomes and impact of the project-on-project participants and communities with a focus on stories of women’s empowerment, strengthening gender equality or engaging men and boys.
Producing a mini documentary/ video clip reflecting experiences from 5 project gender focal points and 2 horizont3000 staff
Capturing professional photographs of key moments and project participants.
Developing a mini booklet featuring selected stories of change, lessons learned, and best practices to inform future projects.
3. Scope of Work

Under the supervision of the horizont3000 East Africa Gender Focal Point, the incumbent will be responsible for the following tasks:

Participate in inception meeting with horizont3000 to agree on objectives, methodology, timelines, guidelines that should be used, and deliverables.
Review relevant project documents to understand the scope and achievements of the know-how3000 (kh3000) programme.
Develop a detailed work plan for the assignment, including timelines for interviews, field visits, and content development.
Visit selected Partner Organisations (POs) to capture high-quality photos and video footage of h3 selected stories of change.
Document experiences shared by gender focal points as well as h3 project staff to reflect impact and lessons learnt.Review and refine 4 stories of change with accompanying photos and graphics.
Produce 4 video clips (3–5 minutes each) of stories of change
Produce 1 mini documentary/video clip (5-15 minutes) reflecting experiences from 5 project gender focal points and 2 horizont3000 staff in line with the stories of change.
Draft a mini booklet featuring selected stories of change, lessons learned, and best practices to inform future projects.
Work closely with horizont3000 Gender team to incorporate feedback and finalize all deliverables.
Submit final deliverables, including comprehensive report of the assignment, all raw footage, photos, and reports, in high-quality formats.
4. Duty Stations

The assignment will be conducted primarily in Uganda, Tanzania and Kenya as follows;

Uganda: horizont3000- Kampala,AFIRD- Mpigi District and Caritas MADDO- Masaka District
Tanzania: OWSL- Mwanza
Kenya: PACIDA- Marsabit
5. Expected deliverables

Expected outputs under this consultancy are as follows:

Inception report including a detailed work plan for the assignment, including timelines for interviews, field visits, and content development.
4 video clips (3–5 minutes each) of stories of change
1 mini documentary/video clip (5 -15 minutes) reflecting experiences from 5 project gender focal points and 2 horizont3000 staff.
10 simple digital flyers/ infographics to illustrate stories of change and impact
A maximum of 100 edited high-resolution pictures from the 3 duty stations.
Final designed mini booklet reviewed by horizont3000 (digital version).
All raw and edited content (photos, videos, and reports) submitted in digital formats.
6. Duration and Timeline

The consultancy will be conducted as follows;

November 13th 2026: An inception meeting to discuss the assignment details, work plan development, and review of project documents.
November 23rd – 5th December 2026: Interviews and field visits.
December 7th -11th, 2026: Development of video clips, mini documentary, digital flyers, infographics and booklet
December 14th 2026: Review, revisions, and submission of final deliverables.
7. Budget

The consultant should propose a budget that covers their fees (based on daily rate), communication costs, taxes, and any other relevant expenses. The budget should be submitted along with the technical proposal. The total budget for the scope of work outlined under 3.) should not exceed 20,000,000 Uganda Shillings including taxes.

Note: horizont3000 will cover in country travel costs during the course of the assignment.

8. Required Qualifications

The consultant should meet the following qualifications:

Expertise in documentation, storytelling and communication strategies for NGOs.
Proficiency in photography and videography, including editing and production of professional-quality documentaries. If the consultant is working with a team, the one of the team members should be an expert photographer.
Strong writing skills with the ability to produce clear, engaging, and visually appealing reports.
Strong communication skills and the ability to simplify complex concepts for non-technical audiences.
Excellent command of English, working proficiency in spoken Kiswahili.
Previous experience working with NGOs in East Africa or similar organizations is an added advantage.
9. Applications will be evaluated based on the following criteria:

Technical proposal (40%)
Financial proposal (20%)
Qualifications and experience (20%)
Sample of previous work or portfolio (20%)
The successful candidates will be notified and invited for an online discussion on 13thNovember, 2026, and will be required to sign a contract with horizont3000 before commencing the assignment.

How to apply
Interested consultants should submit their application to horizont3000 via email to;

office-UGA@horizont3000.org until Tuesday 10th, November, 2026. The application should include:

A technical proposal outlining their understanding of the assignment, proposed approach and methodology, and a timeline for delivering the tasks and deliverables. (3 pages max)
A financial proposal detailing the consultant’s fees, communication costs, taxes, and any other relevant expenses.
A curriculum vitae highlighting relevant qualifications and experience.
A sample of previous work or a portfolio demonstrating expertise in gender sensitive documentation and/or communication.
A list of references attesting to the consultant’s experience and performance.