Procurement and Logistics Officer Full Time NEW

Who we are

Our mission is to provide education and health interventions which “light a path out of poverty” and bring hope
for a brighter future for impoverished students and communities in Kenya.
We believe that simply being born into poverty should not dictate the end of an individual’s story. Central to our
mission is economic inclusion: ensuring that women, children and young adults from impoverished
communities in Kenya can embrace hope for their futures. We place a special emphasis on empowering
women and girls to strive for gender equality and boost economic growth, that allows for individuals to break
out of the poverty cycle in the communities where we work. Since our founding in 2012 we have impacted
over 78,000 individuals from impoverished communities across Kenya.

About the Position

Job Summary

The incumbent will provide efficient and effective procurement and logistics support in compliance with LUH’s and Donor policies and procedures.

Main Duties and Responsibilities

Procurement

• Conduct cost effective end to end procurement of office and program supplies, share local purchase orders and expedite on delivery of goods and or services.
• Processing Supply Requests’ ensuring that they are authorized correctly and in compliance to the policies and procedures.
• Maintain an up-to-date supplier’s database, contracts and contacts for all service providers
• Develop and maintain a healthy supplier relationship, ensuring any arising differences are resolved amicably
• Provide technical support to staff on procurement processes and procedures.
• Develop and track an annual procurement plan while ensuring timely and accurate re-ordering of programs supplies
• In liaison with the tender committee, oversee open and closed tender procedures and perform bid analysis and filing.
• Responsible for submission of supplier’s invoices to the finance department and ensure timely payment processing
• Liaising and negotiating with suppliers and retailers for project procurement to ensure economies of scale and value for money
• Responsible for procuring of services e.g., Conferences/ Meals and accommodation
• Maintain up to date LUH Procurement data management system

Logistics

• Build good and trust-based relations with service providers and represent the organization in its relationships with them.
• Support the Executive Director on logistics related strategic planning and budgeting.
• Responsible for fleet of vehicles and motorbikes, ensuring that they are safe for use, insured and comply to statutory requirements
• Ensure efficient and cost-effective coordination of ground transport in support of programs through proper scheduling and planning the use, movement, maintenance and repair of vehicles and motorbikes.
• Ensure compliance to the transport and fleet management policy.
• Mentor and inspire the organization’s driver and riders to achieve best outcomes.
• Contributing as necessary towards the organization’s emergency response as and when necessary, while also acting as the security focal person

Job Specification

Essential:

• Degree in procurement and logistics, or related disciplines
• At least three (3) years’ experience in a similar role
• Proficiency with computers and Microsoft Office Excel and Word
• Good interpersonal and communication skills
• Fluent in both spoken and written English and Kiswahili.

Desirable:

• Member of KISM or other affiliate bodies e.g., CIPS/CILT
• Previous experience of working in an NGO is preferred
• Excellent organizational, interpersonal and communication skills
• Innovative, team player, with an ability to work under pressure

Job Location

Nairobi with 25 % travel to the project sites

Contract Details

Fixed Term One (1) Year Contract, renewable subject to availability of funds and performance

Equal Opportunity

Light Up Hope is an equal opportunity employer that is committed to diversity and inclusion within the workplace. We prohibit discrimination and harassment of any kind based on race, color, sex, religion, sexual orientation, national origin, disability, genetic information, pregnancy, or any other protected characteristic as outlined by federal, state, or local laws. This applies to all employment practices within our organization, including hiring, recruiting, promotion, termination, layoff, recall, leave of absence, compensation, benefits, training, and apprenticeship. Light Up Hope makes hiring decisions based solely on qualifications, merit, and the general needs of the organization at the time.

Tagged as: Kenya, Light Up Hope