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Rank: Program Assistant
Department: Grants
Working Hours: Monday – Friday | 8.00 AM – 5.00PM
Reports to: Grants Specialist
Job Purpose
The Grants Assistant is responsible for a variety of administrative, logistical, and other tasks that support the daily functions of the grants departments and community based programs and initiatives.
Key Responsibilities / Duties/ Tasks
Grant Management and Reporting:
Assist in tracking and timely submissions and compliance with reporting requirements.
Support the preparation of grant reports, ensuring all required information is included and submitted on time.
In coordination with Finance staff, take responsibility for monitoring and ensuring compliance with donor rules and requirements.
Maintain accurate records of grant-related documentation and correspondence.
Capacity Building and Support:
Help organize training workshops and resources for CBO staff on grant writing and fundraising strategies.
Monthly collection and review of CBO expenditure
Provide support in developing and implementing best practices for grant management and compliance.
Administrative Support:
Provide general administrative support to the Grants Management team, including managing calendars, preparing meeting agendas, and taking minutes.
Academic Qualifications
Bachelor’s degree in Finance, Accounting, or Development related field.
Professional Qualifications
Qualification in Project Management, Accounting, or Equivalent (Added Advantage)
Other requirements (unique/job specific)
At least 1 year experience in a relevant field
Demonstrated interest developing career in a Grants/Finance/Project management
Good analytical and report writing skills
Maintains confidentiality and protects sensitive information in accordance with organizational standards
Strong personal commitment to learning and improvement
Functional Skills:
Articulating information
Providing insights
Checking things
Managing tasks
Behavioural Competencies/Attributes:
Challenging ideas
Taking action
Team working
Inviting feedback
How to apply
Interested applicants should send their applications together with a detailed CV to [email protected]. The Subject should clearly indicate the position being applied for. Applications without this information will not be considered. Applications should reach us no later than 17th February 2026. Only shortlisted candidates will be contacted.