Assistant and Information Management Officer Full Time

WHO WE ARE

The International Committee of the Red Cross (ICRC) works worldwide to provide protection and humanitarian assistance to people affected by conflict and armed violence. We take action in response to emergencies and at the same time promote respect for international humanitarian law. We are an independent and neutral organization, and our mandate stems essentially from the Geneva Conventions of 1949. We work closely with National Red Cross and Red Crescent Societies and with their International Federation in order to ensure a concerted, rational, and rapid humanitarian response to the needs of the victims of armed conflict or any other situation of internal violence. We direct and coordinate the international activities conducted in these situations.

THE PURPOSE

The Mubi Assistant & IM Officer provides administrative support to Mubi Management and is responsible for information management in the Mubi Area of Responsibility (AoR), Biu, and Yola offices, under the supervision of Executive Assistant & IM Officer. S/he acts as a reference person for written protocols, correspondence, and standard tools in the MUB Sub-delegation and offices.

YOUR ROLE

• Makes an active contribution to support and implement all projects or programs linked to information management.
• Actively takes part in any new IM tool deployment in the delegation. Works with the Executive Assistant & IM Officer (EAIMO) in organizing training sessions, information dissemination, and preparing training materials.
• Briefs newcomers systematically on Information Management, ICRC procedures, and tools. Supports and trains all staff on Information Management and the above-mentioned subjects. Ensures compliance with rules and procedures.
• Makes sure that all staff know and apply ICRC rules regarding correspondence and ICRC protocol; proposes a solution in case of contradiction between the rules and local practices; knows the rules regarding the signatures and ensures that these rules are applied by all staff in the delegation.
• Screens, prioritizes, dispatches, and follows up on requests, calls, and correspondence; has an overview of the MUB sub-delegation’s activities and considers its priorities and challenges when making decisions.
• Drafts formal and informal non-confidential correspondence for the signature of the management.
• Ensures that users understand the need for changes to tools or information sharing processes and supports these changes.
• Ensures that all paper and electronic documents received at the IM and Support Office are shared with the concerned staff members.
• Organizes and follows up on training during deployments of new IM tools. Proactively updates him/herself on the training materials, and acts as a focal point for providing training and relaying information.
• Shares and files documents for the Management. Creates electronic and paper files for the Management, feeds them with relevant documents, and closes them. Puts them into boxes at the end of each period and keeps an updated inventory.

YOUR PROFILE: EDUCATION & EXPERIENCE

• University Degree
• 3 – 5 Years as an information management officer
• Working proficiency in English and Hausa is compulsory. Working proficiency in Fulani is a plus.
• Advanced computer skills, including Microsoft Office suite, SharePoint, HCL Lotus Notes, and other web-based solutions.
• Applicant must have a valid working permit to work in Nigeria

WHAT WE OFFER

• Rewarding work in a humanitarian and multicultural environment.
• Competitive employment package with medical insurance and ICRC pension plan.
• In-house training opportunities for personal development.
• A full-time, open-ended contract.
• The opportunity to join an ICRC talent pool, be considered for future assignments elsewhere, and experience different contexts, fields, and challenges

Grade: B2

Tagged as: International Committee of the Red Cross, Nigeria