Terms of reference for content collection (video and photography) to document the initial phase of the Adaptation Fund project Full Time

About Habitat for Humanity

Driven by the vision that everyone needs a decent place to live, Habitat for Humanity began in 1976 as a grassroots effort. The Christian housing organization has since grown to become a leading global nonprofit working in more than 70 countries. Families and individuals partner with Habitat for Humanity to build or improve a place they can call home. Through financial support, volunteering or adding a voice to support affordable housing, everyone can help families achieve the strength, stability and self-reliance they need to build better lives for themselves. Through shelter, we empower. To learn more, visit www.habitat.org

About the Adaptation Fund Project:

The Improved Resilience of Coastal Communities in Côte d’Ivoire and Ghana project, supported by the Adaptation Fund is being implemented jointly by the UN-Habitat, Habitat for Humanity Africa, the University of Twente, and the Abidjan Convention in collaboration with local governments, academics, and civil society organizations (CSOs).This initiative is a vital step aimed at addressing the escalating impacts of climate change on some of the most vulnerable communities in West Africa.

Consultancy Overview

The Adaptation Fund project was officially launched on 26th September 2024 following a stakeholder workshop held in Abidjan.

As part of the project’s communication plan, we are seeking a skilled documentarian, individual or team, who will collect high-quality photos and videos to visually convey compelling stories in both Côte d’Ivoire and Ghana. Prior to the shoot, Habitat for Humanity will provide a shot list, an interview guide and an outline of the video’s narrative focus. The Consultant to follow the guidelines provided by Habitat for Humanity, as well as those of the Adaptation Fund (the donor) and UN-Habitat (Multilateral Implementing Entity – MIE), to ensure the footage aligns with the organization’s vision, objectives, and the requirements of all key stakeholders. .. The ideal Consultant should have expertise in visual storytelling, with the ability to craft a cohesive narrative through imagery. Additionally, experience in capturing content related to international development is essential to effectively reflect the project’s impact and context.

The Consultant is also expected to maintain continuous coordination with other teams and demonstrate sensitivity to the local context, working closely with the communities involved to ensure respectful and accurate representation.

The Consultant will be expected to take into account the gender-responsive knowledge management approach. This includes highlighting specific gender considerations through the reporting and communication of the project’s commitment to gender equality and women’s empowerment. The Consultant should ensure that all content—whether reports, media, or other materials—incorporates and showcases how women have benefited from the interventions and overall process, in line with gender equality objectives.

Objectives

The main objective of this consultancy is to collect video content (b-roll and interviews) and photography (approximately 30 edited images per shoot) to support communications and advocacy work related to identified programmatic areas for the initiative. The content will be integrated into a shared drive for the project and used across various channels and purposes. This consultancy includes video editing.

It is expected that the consulting team involved the consultancy, as outlined in this TOR, should comprise roles such as producer, videographer, photographer and audio, with some individuals potentially taking on dual roles).

Scope of Work

1. Briefing/planning session (virtual): Participate in an overview meeting with the project communications team led by Habitat for Humanity and project leads to gain clarity on requirements of consultancy and execution.

2. Principal filming/photography: Film b-roll, conduct on-camera interviews and take photograph of the project sites, following guidelines Habitat for Humanity will provide to the successful Consultant based on the specific shoot requirements.

3. File organization and uploading: Properly name, organize and upload all captured content to a cloud-based platform to allow Habitat for Humanity and project partners to access and download for use. Email soft copies of all consent forms.

Timeline

This consultancy will span 2-3 working days per shoot per country (excluding travel days), with filming and photography beginning within the month of March 2025.

Timeframe

Activity

• Planning session (0.5 day)
• Principal filming and photography (2 -3 days estimated per shoot per country – thus approximately 6 days)
• File organizing and uploading (1 day)

Deliverables

• Plan of action and shooting schedule
• Video one: before start of concrete interventions
• Content capture for pre-identified sites
• Interviews with communities
• Interviews with 2-4 stakeholders
• B-roll
• All useable footage, photography and soft copies of consent forms to be delivered to Habitat for Humanity (Digitally) – The hard copies of the consent forms will also be submitted to the team

Timeframe

• One week prior to shoot
• Exact day/month will depend on the content being captured in both Côte d’Ivoire and Ghana.
• Timing specifics will be worked out with the selected Consultant, with a priority within the months of February and March 2025.
• To be delivered within one week of finalizing content capture

Duty station/location

• It is strongly recommended and preferred that the Consultant should be based in one of the two duty stations (Côte d’Ivoire or Ghana). He or she will undertake this work in Côte d’Ivoire and Ghana with travel to project sites as required to film, photograph and conduct interviews. (Home based consultants with planned travel to the respective location for the shoot may also be considered)
• The exact location details are Côte d’Ivoire: Grand Bassam (Quartier France, Azuretti, Vitre 2 and Mondoukou) and Jacqueville (Grand Jack, Tiémien, Tefredji, Taboth, Attoutou B and Koko); Ghana: Ada East (Kewunor, Azizanya), Anloga (Whuti, Dzita, Woe, Lagbati, Lashibi and Agbledomi) and Ada West (Wokumagbey, Akplabanya and Goi)
• On ground transport and other travel related costs will be covered by the consultants and should be factored into the financial proposal and be outlined accordingly

Profile/qualifications of consultant

For this assignment, Habitat for Humanity International requires a consultant with the following experiences and technical capacity:

• 5+ years’ experience conducting professional-level videography and photography service. Previous experience in documenting activities carried out by development organizations will be an advantage.
• Experience working amongst government officials and/or vulnerable populations
• Ability to operate under strict time limits and apply high production and technical standards.
• Experience conducting video interviews
• Familiar with informed consent and committed to following Habitat for Humanity’s consent policy for videography and photography
• Ability to provide own filming/photography equipment, including professional cameras and audio equipment
• Ability to communicate and conduct interviews in French and English (including translating the interviews in English)