Project Procurement Specialist Full Time

Background

The African Union Inter-African Bureau for Animal Resources (AU-IBAR) is a specialized technical office of the Department of Agriculture, Rural Development, Blue Economy and Sustainable Environment (DARBE) of the African Union Commission (AUC). AU-IBAR’s mandate is to support and coordinate the utilization of livestock, fisheries and wildlife as a resource for both human well-being and economic development in the African Union member states (AU-MS) and Regional Economic Communities (RECs).

This mandate is delivered in line with the AU-IBAR programme priorities through various projects. In the course of project implementation, AU-IBAR undertakes extensive procurements for services, goods, consultancies and works; engages extensively with partners on funding arrangements; and provides funding to implementing partners through grants and sub-delegation agreements.

AU-IBAR with the support of its partner, the Swedish International Development Cooperation Agency (SIDA) by way of the Project ‘Conserving Aquatic Biodiversity in African Blue Economy’, has been granted no-cost extension approval for implementation of the remaining activities.

Objectives of the Assignment

The objective of the assignment is to provide Procurement Services both technical and operational, in relation to the project. As a member of the Procurement Unit and the SIDA Project Team, the Procurement Specialist (PS) is required to proactively work with all relevant personnel, to ensure the successful delivery of project outputs and project development objectives.

Scope of the Assignment

The Project Procurement Specialist (PS) shall be responsible for the following:

• In consultation with implementing departments of the Commission, prepare, update, implement and monitor the Project Procurement Plan;
• Undertake the procurement of goods and services in accordance with AUC guidelines and policies as stipulated in the Project Agreement.
• Review specifications and Terms of Reference (ToRs) to ensure completeness, accuracy and compliance with AUC regulations and assist during contract negotiations;
• Prepare bid documents required to facilitate procurement operations, including requests for quotation, requests for Expressions of Interest, Procurement Notices, Bidding documents, Tender Evaluation Reports, contracts and other related documents;
• Participate in the evaluation of proposals and related task on the Project, as may be required by the AU-IBAR and in accordance with AUC Procurement Policies, Manuals and Guidelines;
• Draft, negotiate and finalize all types of contractual correspondence and documents;
• Carry out regular market assessments to maintain accurate knowledge of market prices for most common goods and services;
• Develop tools for capturing procurement data and identifying progress towards the achievement of procurement schedules, including updating and maintaining procurement records and filing system in accordance with AU policy;
• Provide procurement advice to the Project Team and ensure the compliance of internal control requirements by team members;
• Expeditiously follow up supply of goods and services and forward certified invoices to Accounts for prompt payment;
• Prepare minutes and reports of Procurement Committee meetings;
• Perform any other related procurement activities as may be requested by the Director of AU-IBAR.

Qualifications and Experience Requirements for the Consultant

The ideal candidate should have:

• A minimum of Master’s Degree in, Project Planning & Management, Procurement or Supply Chain Management, Finance and Accounting or Public Administration, Business Administration or Law or any other relevant field including training in procurement or related subject, or equivalent by experience;
• Good knowledge of standard procurement methods and procedures following UNCITRAL model / Public Procurement disciplines. Specific knowledge and experience in the AUC procurement procedures will be a distinct requirement;
• At least 5 years of relevant work experience in Procurement, Logistics or Service Delivery;
• Understanding of basic procurement principles. Understanding of AUC procurement procedures and documentation would be an added advantage;
• Record of familiarization of institutions and mandates, procurement procedures and documentation of AU-IBAR, AUC or RECs would be an added advantage;
• Good knowledge of procurement processes, challenges and lessons on the continent
• Proficiency in at least one of the AU working languages (English, French, Arabic and Portuguese) is a must (oral and written);
• Teamwork: Demonstrated ability to work in a multicultural environment and good interpersonal skills;
• Proficiency in using the Microsoft Office suite (Word, Excel, PowerPoint) including excellent web navigation skills;
• Excellent analytical skills and report writing.

Criteria Scores (%)

Education and qualifications relevant to the assignment 25

Relevant work experience (at least 5) years 30

Specific Experience and Understanding of AUC and other (e.g. Public Procurement) procurement procedures and documentation 35

Proficiency in at least two of the AU working languages (English, French, Arabic, Swahili and Portuguese) 10

Total 100

Duration of the Assignment

The estimated duration of the assignment is three (3) months renewable subject to performance and availability of funds.

Duty Station

The consultant will be based in the AU-IBAR Offices in Nairobi, Kenya.

Remuneration

The remuneration for this Consultancy is set at GSA5 Step 10. (Local USD 2,360.58). Expenses for missions will be covered separately in accordance with the applicable African Union Commission rules and regulations. Fees shall be payable upon submission and approval of monthly progress reports.

Supervision

The Project Procurement Specialist will be under the functional and administrative supervision of the Procurement Office and under the overall supervision of the AU-IBAR Director.

Tagged as: African Union - InterAfrican Bureau for Animal Resources, Kenya