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Job Title: Logistics Support Officer
Reports to: Logistics Manager
Line Management: None
Job Location: Nairobi, Kenya
Contract Details: Fixed term – 12 (Twelve) Months
Salary Range: Ksh. 93,963 Grade 3 Step 1
About Concern:
Concern Worldwide is an international, humanitarian, non-governmental organisation dedicated to the elimination of extreme poverty and the reduction of human suffering, primarily in fragile countries. Our vision is a world where all people live in peace and prosperity and are treated equally, with dignity and respect.
We work with people living in extreme poverty to achieve major improvements in their lives which last and spread without ongoing support from Concern. Informed by the priorities of affected communities, we go where the needs are greatest, and work to save lives, protect and develop livelihoods, support recovery and build long-term resilience.
To advance our mission and achieve quality and impact in all that we do, our work is guided by our core values and nurturing a culture of inclusion, compassion, and humanity. Built on the inspiration of our founders, and our long record of delivering effective programmes, our values reflect our history and our commitment to addressing extreme poverty in the most fragile countries.
Role Purpose:
The job holder will provide efficient and effective logistical, procurement and administrative support in the Country in compliance with Concern’s and donor policies & procedures.
Main Duties and Responsibilities
Procurement/Supply Management
Support the management and tracking of project orders and monitor daily Supplies Request tracking sheets.
Support cost effective management and execution of procurement in line with Concern’s and donors’ policies and procedures.
Complete and maintain required documentation for any type of procurement (supply, service or work).
Organize, plan and prioritise project supply needs.
Brief all staff on the supply chain system and the constraints related to it.
Assist the logistics staff in developing and renewals of framework contracts
Compilation of carbon footprint report
Warehousing (Store Management) – Supporting the Logistics Officer
Releasing, issuing and receiving goods from and to the stores
Verify all stock moving in and out of the stock to ensure that they are in good condition and quantities
Ensuring appropriate forms are used, and authorization provided, for all stock movements
Organizing dispatch, loading and offloading of deliveries
Ensuring proper and safe handling of stock
Limiting access to the store and ensuring that it is locked when unattended
Ensuring the store is clean, neat and orderly at all times
Ensuring that materials are stacked safely with no risk of injury or damage and in such a way as to ensure ease of access
Recording, reporting and requesting appropriate approvals for any stock damages, discrepancies or shortages
Maintaining accurate and complete store records in line with Concern’s policy & procedures
Maintaining the final distribution files, managing all records submitted by program teams and ensuring accurate consolidation and reporting on the monthly stock report.
Administration (In the absence of the Administration Support Officer)
Welcome office visitors and direct them to the relevant person or office
Manage housekeeping services – garbage collection, pest and rodent control, office cleaning to ensure a clean, healthy, safe and professional working environment
Liaise with Logistics Officer and field staff to ensure adequate and timely procurement of office supplies for field offices.
Manage the office admin store for office supplies and stationery office
Liaise with administration in Nairobi in the management of Marsabit, Machakos, and Tana River lease renewals and rent payments
Update and maintain the list of office inventories
Support with flight bookings
Support with accommodation bookings
Other Duties & Responsibilities:
Transport
Ensure a robust vehicle maintenance system is in place and that maintenance conducted are property documented.
Assist the Logistics Officer in reviewing monthly transport reports and monitoring fuel consumption
Monitor the maintenance conducted on Concern vehicles by external service providers.
Coordination of taxi requests for taxi hailing companies
First Aid
Liaise with the Logistic Manager/Operations Director in ensuring that every vehicle used by Concern staff has an appropriate first aid kit.
Minimum Education, Qualifications & Experience Required
A degree in Logistics, Operations Management, Business Administration, Management or relevant field
At least two (2) years’ experience working with an NGO or UN Agency in a similar role
Preference will be given to candidates who have:
Full professional qualification
High integrity and demonstrated ability to follow standards and policies
Ability to attend to details and work in a systematic and organized manner
Positive attitude and willingness to learn
Commitment to humanitarian principles and values
Strong communication and negotiation skills
Team player and able to work with others (internally and externally)
Analytical and problem-solving
We encourage all eligible candidates, irrespective of gender, ethnicity or origin, disability, political beliefs, religious beliefs, sexual orientation, or socio-economic status to apply to become a part of the organisation. Concern is against all forms of discrimination and unequal power relations and is committed to promoting equality.
If this role sounds right for you, please apply with your CV and cover letter. We will respond to every applicant. Please be aware we may offer positions before the closing date.
If you have any concerns about our recruitment process and need particular assistance – for example if you have a disability e.g. a hearing impairment – please let us know and we will do our best to respond to your needs.
Due to the urgency of this position, applications will be shortlisted on a regular basis, and we may offer posts before the closing date.
Important information:
Concern has an organisational Code of Conduct supported by three Associated Policies: The Programme Participant Protection Policy, the Child Safeguarding Policy, and the Anti-Trafficking in Persons Policy accessible here. These have been designed to ensure the highest level of protection for everyone the organization engages through its work.
The policies set out the behaviours and responsibilities that Concern staff, and all its representatives (including consultants, contractors, sub-contractors, suppliers, partners, visitors, ambassadors and Board members) are expected to uphold. They also articulate Concern’s commitment to safeguarding and protecting adults and children from harm in all aspects of our work. We will therefore do everything possible to ensure that only those who are suitable to work or volunteer with adults and children are recruited by us for such roles. Consequently, working or volunteering with Concern may be subject to a range of vetting checks, including criminal background checking.
In this context, all staff and representatives of Concern have a responsibility to uphold the highest standards in their work, in accordance with Concern’s core values and mission. Any candidate offered a job with Concern Worldwide will be expected to sign the Concern Staff Code of Conduct and Associated Policies as an appendix to their contract of employment. By signing the Concern Code of Conduct, candidates acknowledge that they have understood the content of both the Concern Code of Conduct and the Associated Policies and agree to conduct themselves in accordance with the provisions of these policies.
Your Personal Data:
During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.
For additional information please consult our web site or contact the Human Resource Division in our Head Office.
You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy
Concern’ is the trading name of ‘Concern Worldwide’, a company limited by guarantee, registered number 39647; registered charity number CHY 5745, registered in Ireland, registered address is 52-55 Lower Camden Street, Dublin 2, Ireland. Follow Concern online: www.concern.net
How to apply
Interested candidates, who meet the above requirements, should send a detailed CV with three referees and Cover Letter Only to [email protected] with the subject of the email as ‘Logistics Support Officer’ on or before Friday 17th April 2026. Only short-listed candidates will be contacted for interview.
Concern Worldwide is an equal opportunity employer and does not charge a fee at any stage of the recruitment process (for application, written test, interview, training, medical examination etc.) nor act through recruitment agents. This is applicable for all opportunities including staff and interns.
Your Personal Data
During this job application, you will provide Concern with your personal data. Concern takes its responsibilities towards this personal data very seriously and is committed to complying with all relevant data protection legislation.
Concern receives a substantial amount of funding from external donors each year. Increasingly donors are introducing requirements whereby future funding is conditional on ensuring that the name of any employee or volunteer (existing or new), does not appear on terrorism lists generated by the European Union (List of person, groups and entities to which Regulation (EC No. 2580/2001 applies), the US Government (Office of Foreign Assets Control list of specially designated Nationals and Blocked Persons) and the United Nations (Consolidated List). Any offer of employment (either paid or voluntary) with Concern Worldwide will only be made following a successful clearance check being conducted on the applicant and such checks may be updated periodically during the course of the period of employment.
By submitting a formal application for paid or voluntary employment to Concern, you agree to Concern carrying out a clearance check as outlined above and that Concern will not proceed to recruit you should your name appear on any of the aforementioned lists
In certain circumstances, donors may request that personal data relating to employees to work on the activities that they fund be provided directly to them – so that they can perform their own counter terrorism checks. This may involve transferring some basic personal data outside the EEA. It will be a condition of your employment contract that Concern be allowed to share this information with institutional donors for these purposes.
For additional information please consult our website or contact the Human Resource Division in our Head Office.
You have certain rights under data protection legislation. For more information on how to exercise those rights please visit www.concern.net/about/privacy
Please only apply for this position if you are satisfied with the proposed processing of your personal data as outlined above.