JOB ADVERT – EXECUTIVE SECRETARY/ ASSOCIATE TO THE GENERAL SECRETARY/ CHIEF EXECUTIVE OFFICER Full Time

Organizational Profile

The Christian Health Association of Kenya (CHAK) is a leading National Faith Based Organization (FBO) of Protestant Churches’ Health Facilities and Programs from all over Kenya, established in 1946 with a goal of promoting access to quality health care.

Mandate

To promote universal access to quality healthcare by building capacity of health workers and facilitating health facilities to deliver accessible, comprehensive quality health services to the people of Kenya and beyond in accordance with Christian values, professional ethics and national health sector policies. CHAK also engages communities to empower them to seek and access quality health care.

Our vision

Quality Healthcare for all to the glory of God

Our Mission

To facilitate provision of quality health services through health systems strengthening, innovation, training, advocacy and partnerships as a witness to the healing ministry of Christ.

Our Values

• Integrity
• Transparency
• Accountability
• Professionalism
• Innovation
• Teamwork

Job Summary

To provide high-level executive, administrative, program, and strategic support to the GS/CEO’s Office by ensuring smooth functioning of the Executive Office, managing Communications, coordinating strategic partnership initiatives, and facilitating the execution of CHAK’s Organizational priorities.

Key Responsibilities

Executive Office Management

• Perform operational and administrative duties to support efficient operation of the GS/CEO’s Office
• Serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the GS/ CEO.
• Manage the GS/CEO’s calendar by scheduling and coordinating appointments, meetings and travel itineraries to optimize time management
• Prepare and coordinate logistics for internal and external meetings, conferences, and events attended by the GS/ CEO.
• Draft and edit correspondence, reports, speeches, and presentations for the GS/ CEO’s use.
• Maintain confidential files, records, and sensitive information with a high degree of integrity and discretion.
• Take and prepare minutes for Management Committees, Management Team and other meetings related to the GS/ CEO’s Office for accurate record-keeping and future reference
• Prepare budget for GS/ CEO’s Office to facilitate resource allocation and financial control

Strategic Support

• Assist in monitoring and tracking the implementation of strategic initiatives, work plans, and priority programs coordinated through the GS/ CEO’s office.
• Conduct research and compile data to support strategic decision-making.
• Prepare executive summaries and briefs for the GS/ CEO.
• Liaise with senior leadership and heads of departments on matters requiring the GS/ CEO’s attention or follow-up.

Stakeholder Engagement

• Facilitate communication between the GS/ CEO and key stakeholders including member health facilities, partners, government agencies, and donors.
• Represent the GS/ CEO in meetings when delegated and prepare reports or action points arising from such engagements.

Qualifications and Experience

• Bachelor’s degree in business/public administration, Project Management or a Health-related degree; a master’s degree is an added advantage
• At least 5 years of progressive experience in executive support, administration, or project management at a senior level.
• Experience working in a faith-based, not-for-profit, or development organization is highly desirable.
• Demonstrated understanding of principles of effective communication and organizational strategy.

Skills and Competencies

• Excellent organizational and time management skills.
• Strong communication and interpersonal skills.
• High level of discretion, confidentiality, and professional ethics.
• Proficient in Microsoft Office Suite and digital collaboration tools.
• Ability to multitask, work independently, and handle high-pressure situations

Tagged as: Christian Health Association of Kenya, Kenya