Country Procurement and Logistics Manager – Africa Full Time

Position: Country Procurement and Logistics Manager – Roster Africa

Reporting Relationship: Country Representative

Location: to be defined according to needs

Type of contract: Assignments may range from short-term to long-term, depending on organization needs (from 2 to 12 months)

Starting date: according to programme needs

Gross Salary: to be defined according to the candidate’s profile and WeWorld Compensation Policy

Application deadline: 05/11/2025

ROSTER

WeWorld has opened a Roster for Country Procurement and Logistics Managers with strong experience in humanitarian supply chain management.

Shortlisted candidates will be contacted for an interview, and the roster will remain valid for one year. Those included will become part of a pool of professionals who may be contacted when needed, without undergoing a new competitive process.

Being included in the roster does not guarantee immediate or future collaboration with WeWorld.

Assignments may range from a few months up to one year, depending on specific needs. Locations will primarily be those in Afrifa, where the organization is operating, though other destinations may also be offered (within or without the region).

Purpose of the Role

The Country Procurement and Logistics Manager is responsible for coordinating mission procurement and logistics, ensuring compliance with organisational and/or donor rules and procedures, and providing optimal support to projects and programmes.

The main responsibilities of the Country Procurement and Logistics Manager include:

• Defining, implementing, and coordinating the procurement and logistics strategy and activities
• Supporting the Country Representative in monitoring mission security
• Designing, initiating, and implementing a training plan for procurement and logistics staff, with a focus on progressive empowerment
• Managing international and national staff, as well as the budget under his/her supervision

Main tasks and responsibilities

General Responsibilities

• Ensures strict application and respect of WeWorld and Donors procurement procedures and guidelines
• Ensures adherence to the Global Manuals and guidelines in Country
• Ensures the procurement and Logistics Department and its teams are involved and contributing to every step of the supply chain and project cycle to ensure efficiency
• Implement capacity building sessions for the procurement and logistics team through specific training plans based on periodic capacities assessment
• Ensures the Proc&Log HR setup is proactively and properly sized to the level of operations
• Ensures the team under his/ her supervision respects HR and ethical standards
• Ensures smooth collection and/or dissemination of relevant procurement and logistics information at mission level by maintaining optimal coordination routine system and tools (meetings, reports, situation points)
• Establish and maintain a pro-active inter-departmental communication and collaboration with Finance and Program
• Regularly participate to coordination meetings, workshops, and working groups related to Logistic conducted in Country or online; promote ad hoc meetings with partners and other actors in Country
• Support the Country Representative in conducting Risk Assessment and tailoring Risk Mitigation Measures
• Supporting the implementation of the safety and security of the WeWorld staff and premises, under the supervision of the Country Representative or his/her delegate.
• Provide extended supervision to field offices
• Participates in audits processes, ensuring the logistics and procurement documents are timely available

Procurement

• Supervises and support the management of Procurement Procedures in accordance to WeWorld Global Procurement Manual and Donor Guidelines from the planning to the completion
• Supervise the creation and update of Project Procurement Plan by participating, in coordination with Programme team, in the definition of initial Project Procurement Plans and follow-up updates.
• Directly manages the high value procurement processes and all the other procedures in case of gaps or specific needs
• Establishes Contract Management routine throughout project cycle including the close follow up on complex Contracts
• Ensures procurement documents and files are archived and organized according to Archiving Guidelines to ensure effective organization and compliance for audits and reviews
• Enforces Performance management processes for evaluating new/existing vendors and record information
• Establishes a specific Procurement strategy for ensuring high quality procurement processes and outputs
• Forecasts all upcoming launches and status updates as to balance the Procurement workload in accordance with projects goals and timing

Fleet Management

• Supervises the optimization of the fleet
• Ensures the respect of standards vehicle management procedures
• Supervises the general follow up of the mission vehicles and reports (consumption checks, maintenance movement planning…)
• Conducts spot checks of vehicle condition and equipment

Assets/ Equipment Management

• Ensures the respect of standard procedures and ensure the implementation of specific controls/checks
• Ensures the correct management and the follow up of the equipment used on the mission (asset/equipment management database, coding, distribution, handover)
• Ensures regular inventory are done and feed properly the mission’s procurement tactics

Warehouse and Premise Management

• Supervises and supports the Logistics team to ensure the office has necessary supplies and equipment and all items are well maintained
• Provides advice and guidance on all warehouse management related matters and conducts on-the-job training to warehouse management

Reporting

• Centralizes all logistics information available on the mission and consolidates the required monthly reports
• Assess logistics intra and inter department reporting quality for accuracy, punctuality and effectivity and support logistics staffs in deploying effective reporting structure
• Is responsible for preparing supplies/service provider data base and draft resource map for existing projects
• Supervise the use of procurement tracking tools (PRFU, CFU, derogation tracker, PPP tracker)
• Provides inputs of procurement data for Interim and final procurement reports in accordance with donor requirements

Security Management

• Participation in context analysis and information gathering alongside the Country Representative
• Define, update and monitor the effectiveness of the security plan at national level under the supervision of the Country Representative
• Contributes to the implementation safety & security guidelines, SOP & plans
• Supports the preparedness (check contingency kits, first aid kits etc.) to evacuation and contingency plans
• Participates actively to logistics and security coordination as well as information meetings

HR Management

• Establishes the work schedule of the logistics team in Country, delegates activities and monitors their execution
• Supports, coaches and evaluates the mission’s logistics and procurement staffs
• Organizes training courses for Country logistics and procurement department, in particular by running workshops on various logistics and procurement topics
• Forecasts logistics and procurement HR requirements and structuring the department (lead in the recruitment process whenever necessary)
• Briefs all new employees (national and expatriate) on logistics and procurement procedures, templates, chain of communication, etc.

Job Specifications

Essential Requirements

Qualifications and Knowledge

• Degree in Logistics, Supply Chain Management or related field, or as alternative Certification in Humanitarian Logistics or similar, or extensive experience in humanitarian logistics
• Relevant qualifications or training courses desirable
• Fluency in English and French, written and oral
• Good knowledge of MS Office

Professional experience

• Minimum 3 years’ relevant working experience in emergency context or related fields as Logistics or Procurement Manager
• Working experience with international NGOs in management of international cooperation projects funded by institutional, private donors and sponsorship programs
• Knowledge of the main donor regulations (ECHO, UN, DEVCO, AICS)
• Experience in logistics management
• Experience in security management

Skills and Abilities

• Strong capacity to adapt behaviour to the needs of the situation in dynamic contexts, while dealing with different situations
• Strong flexibility to work in structured and not-structured logistics team
• Capacity to work under stress, autonomously and in problems prevention/resolution
• Proven organizational skills and ability to effectively manage multiple tasks while fostering quality, team spirit and positive working relationships with colleagues
• Good communication, negotiation skills and sensitivity in dealing on critical issues
• Commitment and demonstrated skills to build staff capacity in the areas of procurement and logistics management, supervision and monitoring
• Strong organizational and problem-solving skills with analytic approach
• Strong interpersonal, management and leadership skills
• Ability to integrate and work well within multi-ethnic and multicultural teams
• Strong commitment to the Mission of WeWorld, genuine interest for humanitarian aid

Desirable requirements

• Fluency in another language (Portuguese, Arabic, Spanish)

Tagged as: Bénin, Burkina Faso, Burundi, Mali, Mozambique, Tunisia, United Republic of Tanzania, WeWorld