Event Producer (Senior Associate Director), Strategy & Operations Temps plein

ORGANIZATIONAL OVERVIEW

The END Fund is the world’s leading collaborative philanthropic investment vehicle dedicated to controlling and eliminating neglected tropical diseases (NTDs). NTDs are parasitic and bacterial infectious diseases – including intestinal worms, river blindness, trachoma, schistosomiasis and lymphatic filariasis – that affect over 1.7 billion people globally. The END Fund’s vision is to ensure people can live healthy and prosperous lives free of the risk of NTDs and has set out to accomplish this by:

Mobilizing and investing resources for maximum impact,

Advocating for innovative, integrated and cost-effective NTD programs; and

Facilitating philanthropic and private sector engagement to end these diseases.

By engaging a community of activist-philanthropists and taking a systems approach, the END Fund works in collaboration with governments, local and international NGOs, pharmaceutical companies, and academic partners on the global campaign to control and eliminate the most prevalent NTDs by 2030. Since our founding in 2012 through 2023, with our partners, the END Fund has provided over 1.8 billion treatments for NTDs. In 2023 alone, together with our partners we treated more than 180 million people. The END Fund works globally in over 32 countries, with a primary emphasis in Africa.

You can learn more about the END Fund here.

ABOUT THE END FUND’S STRATEGY & OPERATIONS TEAM

The Strategy and Operations (S&O) department serves the END Fund’s growth and impact goals as a collaborative philanthropic fund by ensuring excellence in governance and operations globally, and aligning all financial, operational and human resources towards the END Fund’s strategic aims within and across its philanthropic investment funds.

THE OPPORTUNITY

The Event Producer is a proven event strategist, curator, and project leader who can build and bring convening concepts to execution and drive event production, logistics, and operations from inception to execution. As part of the S&O team, the Event Producer (EP) will play a key role in the creation of consistent playbooks for planning of internal and external events at the END Fund. They will lead cross-functional, organization-wide events, as well as events led by the Executive Office of the CEO and of the S&O Team. A natural team player with a keen eye for consistency and flexibility, the Event Producer will regularly interact and collaborate with Events leads in other END Fund teams and maintain consistent branding, experience and standards across the events in the whole organization. As part of the S&O team and with an eye on org-wide strategic priorities, they will help to ensure strategic alignment in event goals, the inclusion of the appropriate team members and the creation of appropriate workstreams to leverage each opportunity. They will partner with other teams to provide resources, tools, playbooks and guide other team members through the whole event planning process. The Event Producer will serve as a subject-matter expert on event planning that will be either led by the EP or by others in the organization, service as a force multiplier for the EF’s ability to hold org-wide as well as team-specific events.

ESSENTIAL FUNCTIONS & CORE COMPETENCIES

•Drive event strategy, design and curation, collaborating on content development to shape engagements that align with event objectives, identified audiences, programmatic priorities, and communication strategies. Define consistent branding, experience and standards across the events in the whole organization weighing strategic priorities and stakeholder interests.

•Serve as a subject-matter expert on event planning that will be either led by the EP or by others in the organization; serve as a force multiplier for the END Fund’s ability to hold internal and external events for a range of stakeholders.

•Create consistent playbooks for planning events at the END Fund. With an ability to assess process efficiency and creating strong SOPs, the EP will capture the END Fund branding and style into the creation of guidelines, SOPs, vendor lists, and so other resources. These tools will provide a starting point and reference for the creation of events across other teams that the EP will own.

•Train, guide and coach colleagues across all departments who are “event leads” (owners of team-specific and role-specific events).

–With an eye for consistency across the organization combined with flexibility to the specific audiences and goals of each event, the EP will devote a significant amount of time to collaborating across the organization and providing expertise to other event leads.

–The EP will conduct regular evaluation of the event portfolio, organize analytics and feedback, refine event best practices and conduct cross-team training and presentations.

–Track industry and event trends to support creating new innovative ideas for future events and engagements.

•Lead the planning, curation, production, and execution of strategic, cross-functional events, as well as events led by the Executive Office of the CEO and by the S&O Team.

–Project manage assigned event portfolio in collaboration with team, lead kickoff and planning meetings, develop work plan, and drive all pre-production needs: timelines, run-of-shows, updating trackers, agenda, rehearsals, updating trackers, drafting memos, documenting progress and ensuring all stakeholders are brought along and aligned

–Direct and oversee event production and execution; leading front and back-of-house management, including accessibility, registration, setups, signage, staffing plan, security, speaker prep, and triaging other unforeseen elements.

–Participate in off-site site visits and advance planning and design trips, venue sourcing, contract negotiation, and assisting in managing relationships with external vendors, consultants, agencies, etc.

–Partner with other teams on oversight of event creative, collateral and communications (from save-the-dates to post-event follow-up), event engagement strategy, invitation build and management, asset development, and other materials as needed.

•Create systems and oversee event information management, working with colleagues to ensure all event services and details are accurately documented in the various systems including Salesforce.

•Provide people management for the Senior Associate, Events (one direct report)

EXPERIENCE AND EDUCATION

•Bachelor’s degree in Hospitality Management, Business Administration, Event Management preferred; and/or equivalent level of related, transferable experience

•The ideal candidate has at least 5 years of experience with event design, travel management, curation, planning, and production.

•Ability to work with minimal direct supervision while being a committed team player who can mentor other members of the team

•Experience with interdepartmental collaboration and managing vendor and other external relationships.

•Demonstrates a high degree of emotional intelligence to partner and engage effectively with different audiences, clients, and stakeholders

•Proven self-starter who has project management mastery, prioritizes work assignments and can navigate shifting priorities, timelines, and schedules

•Strong communication skills, both verbal and written, with excellent editing and proofreading skills in English

•Proficient knowledge in Microsoft Office (Word, PowerPoint, Excel) and Google products (Drive, Mail, Calendar)

•Strategic about achieving objectives with strong organizational skills; handles multiple projects simultaneously with excellent follow through and attention to detail

•Proactive communicator and collaborator who enjoys working in a dynamic, evolving, globally distributed team

•Passionate about philanthropy, international issues and public health, with a global mindset and perspective

•Comfortable working virtually on a globally dispersed team

•Willingness to travel up to 30% of the time.

•If NYC-based: willingness to commute to the NYC office up to twice in a week when needed.

POSTING: Event Producer (Senior Associate Director), Strategy & Operations

REPORTS TO: Chief of Staff to COO, Strategy & Operations

LOCATION: New York, USA (Preferred); London, UK or Nairobi, Kenya

TRAVEL REQUIREMENTS: Willingness to travel Up to 30% of the time

JOB POSTING DEADLINE: This position will close at June 21, 2024

SALARY: The END Fund differentiates pay based on the basis of role definition, scope of responsibilities, relevant team member experience and geographic location**.** If based in New York,the anticipated starting gross annual base salary range is $95,000-109,000. If based in London, the anticipated starting gross annual base salary range is £65,000 – £73,000. If based in Nairobi, the anticipated gross starting annual base salary range is $85,000-95,000

OUR PHILOSOPHY AND BENEFITS

The END Fund is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. It is our policy and intent that all qualified persons be given full and equal opportunities for employment, training, promotions, wages, benefits, and all other privileges, terms, and conditions of employment.

The END Fund is at an exciting stage of organizational growth and we are rapidly expanding our global footprint in order to bring on the most talented team members to help advance our mission. Currently, we have team members in 13 countries and the majority of our team is based in the United States. We maintain physical headquarters in New York City, and other team members work from their homes across the US, Africa, UK and Europe. All team members hired outside the US are hired through an Employer of Record (EOR). The END Fund offers a competitive compensation package intended to motivate employees to perform at the highest level by acquiring superior skills and competencies.

Our philosophy is shaped by the following guidelines: 1) understandable, 2) fair and defensible, 3) competitive, and 4) flexible. The END Fund differentiates pay based on the basis of role definition, scope of responsibilities, relevant team member experience and geographic location. We endeavor to compensate team members so that they can live with a sense of economic security within their geographic location. To ensure all compensation and benefits package offers are fair, defensible and competitive, the END Fund relies on external benchmarking data that is both role and country-specific.

Work Authorization Required

The END Fund does not sponsor work authorization or visas. All team members must independently have legal rights to live and work in the US, UK and Kenya. Our benefits packages are also informed by local contexts to ensure appropriateness and competitiveness within specific markets. Regardless of location, all END Fund team members receive cell phone and WiFi connectivity support, flexible work arrangements, a healthy annual professional development allowance, wellness stipend and more. The END Fund also offers employer-paid health for team members and a cost-share option for dependents of team members, as well as life insurance benefits and twelve weeks fully paid family care leave; specific benefit providers will vary modestly by country of residency.

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