Business Support Assistant (External Relations) SC5 – Maputo, Mozambique Full Time

WFP seeks candidates of the highest integrity and professionalism who share our humanitarian principles. Selection of staff is made on a competitive basis, and we are committed to promoting diversity and gender balance. Female qualified applicants are especially encouraged to apply.

WFP does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, offer, training, or any other fees). Offers of WFP employment or job openings with requests for payment of fees are fraudulent. WFP does not concern itself with information on bank accounts. Any requests for such payment or information should be refused and reported to local law enforcement authorities for appropriate action and to WFP for its information.

ABOUT WFP

The United Nations World Food Programme is the world’s largest humanitarian agency fighting hunger worldwide.  The mission of WFP is to help the world achieve Zero Hunger in our lifetimes.  Every day, WFP works worldwide to ensure that no child goes to bed hungry and that the poorest and most vulnerable, particularly women and children, can access the nutritious food they need.

ORGANIZATIONAL CONTEXT

Mozambique, with an estimated population of 31 million people, is classified as a low-income, food-deficit country, ranked 180 out of 188 countries on the Human Development Index. Mozambique is one of the most disaster-prone countries in the world; while the southern and central regions regularly experience droughts, floods occur every two to three years along the major river basins and in poorly drained urban settlements. The regularity of these events perpetuates a cycle of vulnerability and emphasizes the need for adequate disaster preparedness, prevention, and management. Two decades ago, Mozambique was one of the most impoverished and capacity-constrained countries in the world. Over the past decade, Mozambique has ranked amongst the top ten fastest-growing economies in the world, however strong and steady economic growth has not been translated into a proportionate reduction of poverty.

JOB PURPOSE

WFP Mozambique External Relations unit aims at enhancing public awareness and understanding of WFP’s work in Mozambique. It aims to improve brand recognition through a variety of communication avenues to appeal to as wide an audience as possible. The Unit’s work extends to include WFP’s programme work and partnerships with donors. In this regard, the Unit’s work spreads over a spectrum of tasks which include creating creative content, media engagement, developing stories, and writing and editing external documents. In order to implement the planned activities, WFP seeks the support of an enthusiastic individual to support the External Relations unit of WFP Mozambique.

KEY ACCOUNTABILITIES (not all-inclusive)

Administration

• Provide secretarial support including scheduling and organizing meetings, preparing briefs and notes for the record, conducting research and monitoring follow-up actions.
• Monitor the maintenance of records and databases to ensure information is organised and readily available for staff and compliant with all relevant regulations and policies.
• Assist in planning, monitoring and reconciling budget(s) to ensure that planned financial resources are used effectively.
• Support the unit with devising travel plans and liaising with administration units.
• Be the focal point for the procurement of visibility items including creating MicroPurchase Orders (MPO) and liaison with the procurement unit and suppliers as needed.
• Support the production, dissemination and tracking of WFP and donor visibility materials and maintain an updated inventory of all produced visibility items.
• Perform other related duties as required.

Partnerships

• Monitor the private partnerships portfolio.
• Keep donor and partner databases updated.

Salesforce Management

• Contribute to data entry into Salesforce to maintain an updated database of public and private partnerships and funding opportunities.

Communications and Reporting

• Support with the creation of factsheets, talking points, speeches, internal newsletters, and meeting briefs.
• In support of the Communication Officer, maintain a contact list of journalists and media to help the unit maintain regular and appropriate communications when appropriate.
• Support the preparation of corporate reports as needed.
• Support the preparation of key corporate reports (Country Briefs, Situation Reports)

STANDARD MINIMUM QUALIFICATIONS

Education: Completion of secondary school education. A post-secondary certificate/ university degree in Political Science, Sociology, Business Administration, Communications or a related field is a plus

Experience: Five or more years of progressively responsible work experience in the relative business stream with experience in general administrative work.

Knowledge & Skills:

• Demonstrates integrity by modelling the UN’s values and ethical standards
• Displays cultural, gender, religion, race, nationality and age sensitivity and adaptability; Ability to work with minimal supervision, and under pressure in a multicultural environment.
• Client-oriented mindset and ability to liaise adequately with external stakeholders as well as willing to support other units and colleagues as needed.
• Knowledge of computer tools and layout software. Excellent command of Word, Excel, PowerPoint etc. Excellent oral and written skills in English and Portuguese for official communications and correspondence.
• Organized and able to contribute to knowledge management

Language: Fluency in both written and oral communication in Portuguese and English languages

WFP LEADERSHIP FRAMEWORK – OUR BEHAVIOUR MATTERS

• Leads by Example with Integrity

Lives WFP values and shows humanity and integrity by role modelling care for others.

• Drives Results and Delivers on Commitments

Delivers on commitments and adapts readily to change.

• Fosters Inclusive and Collaborative Teamwork

Is inclusive and collaborative, and contributes to a culture of learning and personal growth.

• Applies Strategic Thinking

Demonstrates commitment to gather perspectives, analyse options and risks, and propose new ways of doing things.

• Builds and Maintains Sustainable Partnerships

Builds and nurtures external partnerships & collaborates with partners to deliver common objectives.

TERMS AND CONDITIONS

Type of Contract: Service Contract, Level 5

Duty Station: Maputo

Duration: 12 months

This position is open to Mozambican Nationals Only.

Female and qualified candidates with  disabilities are highly encouraged to apply.

DEADLINE FOR APPLICATIONS

DEADLINE: 23rd October, 2023

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WFP has a zero-tolerance approach to conduct such as fraud, sexual exploitation and abuse, sexual harassment, abuse of authority and discrimination. All selected candidates will be expected to adhere to WFP’s standards of conduct and will therefore undergo rigorous background verification internally or through third parties. Selected candidates will also be required to provide additional information as part of the verification exercise. Misrepresentation of information provided during the recruitment process may lead to disqualification or termination of employment

WFP will not request payment at any stage of the recruitment process including at the offer stage. Any requests for payment should be refused and reported to local law enforcement authorities for appropriate action.