SECRETARIAL STUDIES

SECONDARY EDUCATION

PRE-EDUCATION

PRIMARY EDUCATION

Answering incoming calls, respond to Visitors, performing data entry and correspondence to promote timely communication and help customers, Answer queries by searching and retrieving files
Handles sensitive materials; maintain appropriate levels of confidentiality. Preparing reports daily, weekly and monthly for any stock issues to management.
Ensure effective coordination with Logistics Contractor in tracking movement of goods from the consolidation point to the ports of destination.
Making reconciliation for any inventory discrepancies.
Ensure all payment requisitions are complete and have all necessary documentation.
Receiving emails and reply them, preparing Meeting room properly, Agenda Meeting and taking minutes.
Kept reception area clean and well organized.
Handling sales administration issues, Typing letters and management of stocks, processing stores requisition Issue Notes (SRINs), and Invoices with the guidance from Finance Manager/Assistant Finance Manager for orders.
Keeping appointment records, Arranging and coordinating meetings.
Manages day to day calendar(s) of senior management; arranges meetings and secures meeting rooms.
Maintains and update files/records, produces reports and various correspondence
Receiving orders from Customers and to receive Goods Received Notes (GRVs), maintaining office files, filling sending/Received emails and maintaining proper records for vehicles.
Making sure Transport is available for sending goods to customers and know how many containers we have in stock, preparing pending orders, prepare reports each end of the month and preparing payment Vouchers.
Scheduled conferences and associated travel arrangements, including hotel, airfare and ground transportation.

Preparing documents and register customer’s details to the system.
Identified errors in data entry and related issues by mentioning to supervisors for resolution.
Input client information into spreadsheets and Company database to provide leaders with quick access to essential client’s data.
Insert customer and account data by inputting text based and numerical information from source documents within time limits.
Entering customer and account data from source documents within time limits.
Maintains data entry requirements by following data program techniques and procedures.
Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.
Inform supervisor of any problems or errors observed in the database and detect any hardware and software malfunctions and notify supervisor.

Identified and corrected data entry errors to prevent duplication across systems.
Preparing documents and registers customer’s details to the system.
Input client information into spreadsheets and Company database to provide leaders with quick access to essential client’s data.
Compile, verify accuracy and sort information according to priorities to prepare source data for computer entry.
Inform supervisor of any problems or errors observed in the database and detect any hardware and software malfunctions and notify supervisor.
Entering customer and account data from source documents within time limits.
Maintains database by entering new and updated customer and account information.
Enters customer and account data by inputting alphabetic and numeric information on keyboard or optical scanner according to screen format.