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1. About ActionAid International Kenya
For over 50 years, ActionAid International Kenya (AAIK) has operated in Kenya as a non-religious, non-partisan development organization committed to ending poverty and injustice. The organization works in solidarity with communities living in poverty and exclusion to shift power to local communities and enable them to lead their own development processes.
AAIK supports communities to hold duty bearers accountable to protect, respect, and fulfill human rights, in line with the Constitution of the Republic of Kenya. The organization works across 25 counties in Kenya, in collaboration with local partners and grassroots organizations, strengthening community systems and advancing rights-based development approaches.
Through its programming, AAIK prioritizes gender justice, women’s leadership, and community empowerment, with a strong focus on enabling marginalized groups, particularly women, youth, and persons with disabilities, to meaningfully participate in decision-making and governance processes.
2. About The African Women Voices for Peace Project
The African Women Voices for Peace Project is a regional initiative advancing women-led peacebuilding, transitional justice, and Women, Peace and Security (WPS) processes in Uganda and Kenya. The project has strengthened the leadership, agency, and collective voice of frontline women and women-led organizations through safe spaces, movement building, policy advocacy, alternative livelihoods, and cross-border solidarity.
As the project approaches closure, there is a strategic opportunity to document and preserve the stories of transformation, resilience, and leadership that have emerged from communities supported through the project in Baringo County, Kenya. The end-of-project documentary will serve as a key knowledge and communications product to support advocacy, donor accountability, organizational learning, and future fundraising.
3. Objective of the Assignment
The overall objective is to produce a high-quality end-of-project documentary and related multimedia products that capture stories of change, lessons learned, and project impact from Kenya and Uganda, for advocacy, communications, institutional learning, and donor visibility.
4. Specific Objectives
The selected service provider will:
Capture compelling stories of change from frontline women, women-led organizations, and key stakeholders.
Document key project achievements, approaches, and lessons learned through visual storytelling.
Produce a flagship documentary film demonstrating regional impact on Women, Peace and Security and transitional justice.
Develop short-form video content for social media, campaigns, and donor visibility.
Produce audio-visual advocacy materials to support institutional communication and fundraising efforts.
5. Scope of Work
The consultant/firm will be responsible for end-to-end documentary production including:
5.1 Pre-Production
Inception meeting with project team
Development of storyboard and filming plan
Identification of interviewees in coordination with field teams
5.2 Production (Field Work)
Travel to selected locations in Baringo County
Conduct participatory storytelling interviews
Film testimonials from beneficiaries, women leaders, youth, and partners
Capture B-roll footage (community engagement, livelihoods, peace dialogues)
Ensure inclusive representation (women, youth, PWDs, rural voices)
5.3 Post-Production
Editing of long-form documentary (8–12 minutes)
Production of 5–10 short social media clips
Color correction, sound design, subtitles, and branding
Integration of archival footage (where applicable)
Draft review and feedback incorporation
Final master delivery in multiple formats
5.4 Deliverables
1 x flagship documentary film (8–12 minutes)
5–10 short-form video clips (30–90 seconds each)
Raw footage archive (organized and labeled)
High-resolution still photos
Selected quotes and captions for communications use
3 project impact stories
6. Methodology
The assignment will adopt a participatory documentary storytelling approach, incorporating:
Human-interest storytelling techniques
Survivor-centered and trauma-informed interviewing
Community-led narrative collection
Ethical storytelling and informed consent procedures
Gender-sensitive and disability-inclusive documentation
7. Duration
The assignment will be completed within 21 calendar days, including:
Pre-production: 3 days
Field production: 5 days
Post-production: 13 days
8. Key Personnel / Participants
The documentary will feature (but not be limited to):
Frontline women peacebuilders
Women-led organizations
Survivors and conflict-affected women
Youth peace actors
Community and cultural leaders
Transitional justice stakeholders
Project implementation teams (Kenya)
Special emphasis will be placed on:
Women and young women
Persons with disabilities (PWDs)
Rural and grassroots leaders
Cross-border peace actors
9. Expected Outputs and Outcomes
Outputs
Professionally produced documentary film
5–10 short social media clips
Raw footage and photographic archive
High-resolution photos
Project impact stories (3)
Outcomes
Increased visibility of women-led peacebuilding efforts
Strengthened advocacy on Women, Peace and Security (WPS)
Enhanced donor accountability and confidence
Improved institutional learning and storytelling capacity
10. Ethical Considerations and Safeguarding
The service provider must adhere to:
Informed consent procedures for all participants
Survivor-centered and trauma-informed storytelling
Confidentiality where required
Protection of minors and vulnerable persons
Do-no-harm principles in conflict-affected settings
Approval of all final materials before dissemination
11. Required Qualifications of Service Provider
The eligible consultant/firm must demonstrate:
Proven experience in documentary filmmaking
Portfolio of social impact or development communication work
Experience working in gender, peacebuilding, or human rights contexts
Strong production and post-production capabilities
Ability to work across Kenya
Experience in ethical storytelling with vulnerable populations
Multidisciplinary team (director, cinematographer, editor, writer, sound specialist)
12. Submission Requirements (Quotation Package)
Interested bidders must submit:
Technical proposal including approach and methodology
Work plan and production schedule
Company profile and team CVs
Relevant portfolio/sample works (links or reels)
Financial quotation (itemized budget in Kenya Shillings)
Valid business registration documents
References from at least two similar assignments
13. Evaluation Criteria
Proposals will be evaluated based on:
Technical approach and methodology
Relevant experience and portfolio
Team capacity and expertise
Financial proposal
14. Reporting and Supervision
The service provider will report to:
Communications Coordinator (primary contact)
Project Manager (overall oversight)
MEL Coordinator (validation of content alignment)
All deliverables must be reviewed and approved before final submission.
15. Payment Terms
Payments will be made in full upon completion of the assignment.
N/B: Logistics— ActionAid Kenya will cater for transport and accommodation.
How to apply
Applications to be sent to [email protected] as soon as possible.