Supply Chain & IT Manager, South Sudan Full Time NEW

Polish Humanitarian Action (PAH) is currently looking for a Supply Chain & IT Manager for its Country Office in South Sudan

About PAH:

Polish Humanitarian Action (PAH) is an international non-governmental organization which since 1992 has been providing humanitarian and development help worldwide. So far, the interventions have been carried out in 52 different countries. By possessing long-standing expertise in the implementation of projects in Water, Sanitation and Hygiene, Food Security and Livelihoods, Shelter NFI, as well as Protection and Education, PAH concentrates its global activities on ensuring sustainable and stable development of regions suffering from the consequences of armed conflicts, natural disasters and other humanitarian crises.

PAH in South Sudan: Polish Humanitarian Action (PAH) has been operating in South Sudan since 2006, as one of the first NGOs established in Jonglei State. We are a small team of dedicated individuals committed to delivering tangible and sustainable change in the largest, most populous, and most conflict-affected state of South Sudan. Due to the expertise, we have accumulated over the years especially in WASH and S/NFI, PAH led the coordination of the Jonglei Sub-national WASH and S-NFI clusters from 2014 to 2021 and 2019 to date respectively coordinating WASH emergency responses with partners to ensure that all vulnerable communities are served during crises. Our priority is to ensure that people have access to clean water and safe hygienic conditions. PAH also provides assistance to internally displaced people and most vulnerable communities, working in the sectors of WASH, Shelter NFI, Food Security and Livelihood, Protection and Education.

For more information, please refer to www.pah.org.pl/en

General information on the role:

Job title: Supply Chain & IT Manager

Duty station: South Sudan, Juba Office with up to 50% travel to field offices

Contract Type: 6 months with possibility to extend

Working hours: Full Time

Report to: Country Director

Estimated start date: January 1st, 2026

Purpose o the role:

The Supply Chain and IT Manager position has been created to ensure efficient, compliant, and timely operational support to humanitarian programs in South Sudan. The role leads all Logistics, Procurement, and IT functions while actively engaging in day-to-day logistics and procurement processes to guarantee compliance and timely delivery. It combines oversight with practical involvement and capacity building of both local teams and partners, strengthening operational performance and accountability across the mission.

Main responsibilities:

Operational oversight

• Provide direct oversight and guidance to the Logistics Team, ensuring effective management of various logistics functions, including asset management, fleet management, transportation, warehousing, and procurement.
• Actively engage in and directly handle complex or high-risk logistics and procurement activities, including asset, warehouse, and fleet management, to ensure compliance, transparency, and timely delivery.
  Liaise with all supply chain actors (government authorities, private companies, INGO partners and clusters) and insure procurement of WASH, NFI, food and others in accordance with international and local laws.
• Ensure compliance with PAH Logistics, Procurement and IT policies, donor regulations, and safety standards across operational units.
• Ensure efficient, safe, and cost-effective management of PAH’s fleet and staff travel, including vehicle maintenance, transport coordination, and flight bookings in line with organizational standards.

Supervision and Team Leadership

• Provide supervision, guidance, mentorship, and support to the Operations Team.
• Develop and implement capacity-building programs for the Logistics Team to enhance their skills and knowledge in logistics and procurement.
• Identify training needs and facilitate relevant training sessions for the team members to ensure they are up-to-date with best practices and regulations.
• Conduct regular performance evaluations and set clear objectives for team members, ensuring the team operates effectively and efficiently.
• Promote teamwork, accountability, and a culture of learning across the operations unit.

Proposal Development, Project Planning and Budget Support

• Contribute to project design and proposal development by providing technical inputs on logistics, procurement and IT requirements.
• Support the Country Director and Head of Programs in translating identified needs into operational plans and resource allocations.
• Participate in emergency preparedness and response planning, ensuring readiness of logistics systems.

Country Procurement Planning

• In collaboration with the Head of Programs, develop and implement a comprehensive Country Procurement Plan aligned with project workplans, budgets, and expenditure validation procedures.
• Monitor procurement pipelines and ensure timely acquisition of goods and services.

Communication and Collaboration

• Maintain effective communication and coordination between programs, operations, and support departments.
• Facilitate regular inter-departmental meetings to ensure cohesive planning and problem-solving.
• Ensure timely and accurate sharing of information with HQ and donors as required.

Country Program Reports

• Ensure quality and reliability of all operational data and reports submitted to HQ and donors.
• Support the preparation of internal and external reports related to operations, logistics, procurement, and Logistics, Procurement and IT compliance.

Partnership & Capacity Building

• Support partner organizations in strengthening logistics and operational systems, with a primary focus on procurement, fleet, warehousing, and asset management.
• Conduct regular field visits and joint reviews to identify capacity gaps and develop tailored improvement plans.
• Promote knowledge sharing and harmonization of logistics practices between PAH and partners to enhance overall operational efficiency.

The successful candidate will be selected based on the qualification requirements described below:

• Bachelor’s degree in Logistics, Supply Chain Management, Business Logistics, Procurement or a related field (Master’s degree preferred).
• Minimum 7 years of progressive experience in operations management within an INGO or humanitarian context, including at least 3 years in a managerial role.
• Proven experience managing logistics, procurement, Logistics, Procurement, and IT functions in complex humanitarian environments.
• Strong understanding of donor regulations (ECHO, EU, GAC, SSHF, UNICEF, etc.).
• Demonstrated experience in staff supervision, mentoring, and capacity development.
• Excellent organizational, analytical, and communication skills with strong attention to detail.
• Ability to work effectively under pressure and in insecure or remote environments.
• Willingness and ability to travel regularly to field locations to monitor operations and support implementation.
• Excellent communication and interpersonal abilities to foster collaboration across departments and partners.
• Proven leadership and team management capabilities, with a high level of self-motivation and accountability.
• Ability to work both independently and as part of a diverse team in a dynamic, fast-paced environment.
• Strong command of software applications including Microsoft Excel, SharePoint, Google Drive, and other Microsoft tools.
• Excellent spoken and written English (knowledge of Arabic language will be an asset).
• Professional certification in supply chain management or logistics is preferred.
• Familiarity with the logistical and operational challenges of working in South Sudan or similar contexts.
• Demonstrated experience with donor compliance, audit preparation, and reporting requirements.

What PAH offers:

• Work experience with professional and flexible INGO, which is one of the largest NGOs in the Central-Eastern Europe
• Opportunity to work in a dynamic and motivated team
• Possibility for professional development
• Free accommodation
• R&R benefit every 42 days
• Flights home covered at the beginning and at the end of the deployment
• Annual leave of 26 working days and 5 additional days of leave
• Medical insurance (including Emergency Evacuation)
• Psychological support package

Tagged as: Polish Humanitarian Action - Polska Akcja Humanitarna, South Sudan