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Request for Proposals (RFP)
Appointment of a Non-Profit Organization or Service Provider, or Agency from Limpopo Province to Administer Community Beneficiary Wage Payments under the GEF 7 Sustainable Land Management Project for a duration of six months
IUCN ESARO: South Africa Country Office
RfP Reference: IUCN -01-09-P04090
Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.
1. REQUIREMENTS
1.1. A detailed description of the services and/or goods to be provided can be found in Attachment 1.
2. CONTACT DETAILS
2.1. During the course of this procurement, i.e. from the publication of this RfP to the award of a contract, you may not discuss this procurement with any IUCN employee or representative other than the following contact. You must address all correspondence and questions to the contact, including your Proposal. IUCN Contact: [email protected]
3. PROCUREMENT TIMETABLE
3.1. This timetable is indicative and may be changed by IUCN at any time. If IUCN decides that changes to any of the deadlines are necessary, we will publish this on our website and contact you directly if you have indicated your interest in this procurement (see Section 3.2).
DATE – ACTIVITY
31 July 2026 – Publication of the Request for Proposals
04 August 2026 – Deadline for expressions of interest
05 August 2026 – Deadline for submission of questions
07 August 2026 – Planned publication of responses to questions
22 August 2026 – Deadline for submission of Proposals to IUCN (“Submission Deadline”)
24 August 2026 – Clarification of Proposals
28 August 2026 – The planned date for the contract award
01 September 2026 – Expected contract start date
3.2. Please email the IUCN contact to express your interest in submitting a Proposal by the deadline stated above. This will help IUCN to keep you updated regarding the procurement.
4. COMPLETING AND SUBMITTING A PROPOSAL
4.1. Your Proposal must consist of the following four separate documents:
• Signed Declaration of Undertaking (see Attachment 2)
• Pre-Qualification Information (see Section 4.3 below)
• Technical Proposal (see Section 4.4 below)
• Financial Proposal (see Section 4.5 below)
Proposals must be prepared in English.
4.2. Your Proposal must be submitted by email to the IUCN Contact (see Section 2). The subject heading of the email shall be [RfP Reference – bidder name]. The bidder’s name is the name of the company/organisation on whose behalf you are submitting the Proposal, or your own surname if you are bidding as a self-employed consultant. Your Proposal must be submitted in PDF format. You may submit multiple emails suitably annotated, e.g. Email 1 of 3, if attached files are too large to suit a single email transmission. You may not submit your Proposal by uploading it to a file-sharing tool.
IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.
4.3. Pre-Qualification Criteria
IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.
Pre-Qualification Criteria
1. 3 relevant references of clients similar to IUCN / similar work
2. Confirm that you have all the necessary legal registrations to perform the work
3. State your annual turnover for each of the past 3 years
4. How many employees does your organisation have who are qualified for this work?
4.4. Technical Proposal
• The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).
• Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.
• Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.
IUCN will evaluate Technical Proposals with regard to each of the following criteria and their relative importance:
Ref. No. – Criterion Category – Sub-Criterion Description – Relative Weight
1. Technical Understanding and Approach – 35 pts
1.1 – Understanding of the Assignment
• Demonstrates clear understanding of the objective to administer community beneficiary wage payments under the GEF 7 SLM Project. • Understanding of beneficiary payment processes, accountability requirements, and reporting obligations. • Knowledge of project implementation within rural communities in Limpopo Province. • Understanding of compliance with relevant labour, financial, and public-sector requirements.
15 pts
1.2 – Methodology and Operational Approach
• Proposed methodology for beneficiary registration, verification, and payment administration. • Systems and procedures for accurate and timely wage payments. • Approach to beneficiary record management and reconciliation. • Internal controls to prevent fraud, duplication, and payment errors. • Data protection and confidentiality measures.
15 pts
1.3 – Stakeholder Engagement and Community Support
• Approach to engaging project beneficiaries and stakeholders. • Communication mechanisms for addressing beneficiary queries and grievances. • Strategies for supporting vulnerable and remote beneficiaries. • Reporting and coordination with project management structures.
5 pts
2. – Operationalization and Delivery Plan – 25 pts
2.1 – Work Plan and Implementation Schedule
• Detailed implementation plan covering beneficiary onboarding, verification, payment processing, reconciliation, and reporting. • Realistic timeline with clear milestones and deliverables. • Efficient allocation of resources and personnel.
10 pts
2.2 – Quality Assurance and Financial Controls
• Procedures for payment verification and validation. • Financial management and reconciliation processes. • Audit trail and documentation systems. • Compliance monitoring and reporting mechanisms. • Quality assurance measures to ensure payment accuracy and timeliness.
10 pts
2.3 – Risk Assessment and Mitigation
• Identification of operational and financial risks. • Measures to mitigate payment delays and inaccuracies. • Fraud prevention and detection controls. • Business continuity arrangements. • Management of beneficiary disputes and complaints.
5 pts
3. – Organizational Capacity and Experience – 30 pts
3.1 – Organizational Experience and Track Record
• At least five (5) years of experience managing community-based programmes, wage payments, grant administration, payroll administration, or related financial services. • Demonstrated experience working within Limpopo Province. • Proven ability to manage large numbers of beneficiaries. • Experience with donor-funded, government-funded, or community development projects.
15 pts
3.2 – Team Composition and Qualifications
• Qualifications and experience of key personnel responsible for project implementation. • Experience in financial administration, payroll management, community development, and stakeholder engagement. • Clarity of roles and responsibilities. • Availability of dedicated staff for the project duration.
10 pts
3.3 – Portfolio of Similar Projects
• Evidence of at least three (3) similar projects involving beneficiary payment administration, payroll management, grant disbursement, or community wage programmes. • Submission of reference letters, completion certificates, or contactable references. • Demonstrated success in delivering services of similar scale and complexity.
5 pts
4. – Innovation, Local Presence and Added Value – 10 pts
4.1 – Local Presence and Community Reach
• Physical presence and operational capacity within Limpopo Province. • Existing networks and relationships with local communities and stakeholders. • Ability to provide accessible support services to beneficiaries.
5 pts
4.2 – Innovation and Value Addition
• Use of innovative payment systems or digital platforms. • Mobile or electronic payment solutions that improve accessibility and efficiency. • Real-time monitoring and reporting capabilities. • Additional services that enhance beneficiary experience and project outcomes.
5 pts
Total – 100 pts
4.5. Financial Proposal
4.5.1. The Financial Proposal must be a fixed and firm price for the provision of the goods/services stated in the RfP in their entirety.
4.5.2. Prices include all costs
▪ Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.
▪ Bidders should separate professional and logistical costs but the total cost of the consultancy should be inclusive of all costs.
IUCN: Request for Proposals Page 5 of 8
4.5.3. Applicable Goods and Services Taxes
Proposal rates and prices shall not exceed exclusive of Value Added Tax.
4.5.4. Currency of proposed rates and prices
All rates and prices submitted by Proposers shall be in USD (United States Dollar).
4.5.5. Breakdown of rates and prices
For information only, the price needs to be broken down as follows:
Description – Quantity – Unit Price – Total Price
1
2
3
4
5
TOTAL
4.6. Additional information not requested by IUCN should not be included in your Proposal and will not be considered in the evaluation.
4.7. Your Proposal must remain valid and capable of acceptance by IUCN for a period of 90 calendar days following the submission deadline.
4.8. Withdrawals and Changes
You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.
5. EVALUATION OF PROPOSALS
5.1. Completeness
• IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.
5.2. Pre-Qualification Criteria
• Only Proposals that meet all of the pre-qualification criteria will be evaluated.
5.3. Technical Evaluation
5.3.1. Scoring Method
Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.
5.3.2. Minimum Quality Thresholds
Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.
5.3.3. Technical Score
Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.
5.4. Financial Evaluation and Financial Scores
• The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.
• Thus, for example, if your Financial Proposal is for a total of CHF 100 and the lowest Financial Proposal is CHF 80, you will receive a financial score of 80/100 = 80%
5.5. Total Score
• Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score. The relative weights will be:
Technical: 70%
Financial: 30%
• Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
• Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.
6. EXPLANATION OF PROCUREMENT PROCEDURE
6.1. IUCN is using the Open Procedure for this procurement. This means that the contracting opportunity is published on IUCN’s website and open to all interested parties to take part, subject to the conditions in Section 7 below.
6.2. You are welcome to ask questions or seek clarification regarding this procurement. Please email the IUCN Contact (see Section 2), taking note of the deadline for submission of questions in Section 3.1.
6.3. All Proposals must be received by the submission deadline in Section 3.1 above. Late Proposals will not be considered. All Proposals received by the submission deadline will be evaluated by a team of three or more evaluators in accordance with the evaluation criteria stated in this RfP. No other criteria will be used to evaluate Proposals. The contract will be awarded to the bidder whose Proposal received the highest Total Score. IUCN does, however, reserve the right to cancel the procurement and not award a contract at all.
6.4. IUCN will contact the bidder with the highest-scoring Proposal to finalise the contract. We will contact unsuccessful bidders after the contract has been awarded and provide detailed feedback. The timetable in Section 3.1 gives an estimate of when we expect to have completed the contract award, but this date may change depending on how long the evaluation of Proposals takes.
7. CONDITIONS FOR PARTICIPATION IN THIS PROCUREMENT
7.1. To participate in this procurement, you are required to submit a Proposal, which fully complies with the instructions in this RfP and the Attachments.
• It is your responsibility to ensure that you have submitted a complete and fully compliant Proposal.
• Any incomplete or incorrectly completed Proposal submission may be deemed non-compliant, and as a result you may be unable to proceed further in the procurement process.
• IUCN will query any obvious clerical errors in your Proposal and may, at IUCN’s sole discretion, allow you to correct these, but only if doing so could not be perceived as giving you an unfair advantage.
7.2. In order to participate in this procurement, you must meet the following conditions:
• Free of conflicts of interest
Registered on the relevant professional or trade register of the country in which you are established (or resident, if self-employed)
• In full compliance with your obligations relating to payment of social security contributions and of all applicable taxes
• Not been convicted of failing to comply with environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection
• Not bankrupt or being wound up
• Never been guilty of an offence concerning your professional conduct
• Not involved in fraud, corruption, a criminal organisation, money laundering, terrorism, or any other illegal activity.
7.3. You must complete and sign the Declaration of Undertaking (see Attachment 2).
7.4. If you are participating in this procurement as a member of a joint venture, or are using sub-contractors, submit a separate Declaration of Undertaking for each member of the joint venture and sub-contractor, and be clear in your Proposal which parts of the goods/services are provided by each partner or sub-contractor.
7.5. Each bidder shall submit only one Proposal, either individually or as a partner in a joint venture. In case of joint venture, one company shall not be allowed to participate in two different joint ventures in the same procurement nor shall a company be allowed to submit a Proposal both on its behalf and as part of a joint venture for the same procurement. A bidder who submits or participates in more than one Proposal (other than as a subcontractor or in cases of alternatives that have been permitted or requested) shall cause all the Proposals with the bidder’s participation to be disqualified.
7.6. By taking part in this procurement, you accept the conditions set out in this RfP, including the following:
• It is unacceptable to give or offer any gift or consideration to an employee or other representative of IUCN as a reward or inducement in relation to the awarding of a contract. Such action will give IUCN the right to exclude you from this and any future procurements, and to terminate any contract that may have been signed with you.
• Any attempt to obtain information from an employee or other representative of IUCN concerning another bidder will result in disqualification.
• Any price fixing or collusion with other bidders in relation to this procurement shall give IUCN the right to exclude you and any other involved bidder(s) from this and any future procurements and may constitute a criminal offence.
8. CONFIDENTIALITY AND DATA PROTECTION
8.1. IUCN follows the European Union’s General Data Protection Regulation (GDPR). The information you submit to IUCN as part of this procurement will be treated as confidential and shared only as required to evaluate your Proposal in line with the procedure explained in this RfP, and for the maintenance of a clear audit trail. For audit purposes, IUCN is required to retain your Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when requested.
8.2. In the Declaration of Undertaking (Attachment 2) you need to give IUCN express permission to use the information you submit in this way, including personal data that forms part of your Proposal. Where you include personal data of your employees (e.g. CVs) in your Proposal, you need to have written permission from those individuals to share this information with IUCN, and for IUCN to use this information as indicated in 8.1. Without these permissions, IUCN will not be able to consider your Proposal.
9. COMPLAINTS PROCEDURE
If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact [email protected]. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).
10. CONTRACT
The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.
11. ABOUT IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together. Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development. Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
www.iucn.org
https://twitter.com/IUCN/
12. ATTACHMENTS
Attachment 1 Specification of Requirements / Terms of Reference
Terms of Reference (ToR) for the Appointment of a Non-Profit Organization or Service Provider or Agency from Limpopo Province to Administer Community Beneficiary Wage Payments under the GEF 7 Sustainable Land Management Project for a duration of six months
The Objective of the Consultancy
The International Union for Conservation of Nature (IUCN) seeks to appoint a qualified Non-Profit Organisation (NPO) or suitably experienced Service Provider to serve as an intermediary for the administration of employment contracts and wage payments for community beneficiaries participating in the GEF 7 Sustainable Land Management (SLM) Project in Limpopo Province.
The appointed Service Provider will be responsible for administering beneficiary employment in accordance with applicable South African labour legislation, including the processing of monthly payroll, statutory deductions, payment of wages, maintenance of employment records, and submission of all required payroll documentation. The appointment will be for a period of six (6) months.
The assignment aims to ensure that all beneficiary payments are processed accurately, transparently and within agreed timelines while ensuring full compliance with applicable labour legislation, the Expanded Public Works Programme (EPWP) Ministerial Determination, and IUCN financial and procurement requirements.
2. Background
The Government of South Africa through Department of Forestry, Fisheries and the Environment (DFFE) in collaboration with the Department of Agriculture (DoA), supported by the International Union of the Conservation of Nature is implementing the seventh Global Environment Facility Project titled “Mainstreaming Sustainable Land Management for large-scale impact in the grazing lands of Limpopo and Northern Cape Provinces in South Africa**”.** The purpose of the project is to tackle the challenges of land degradation in the country while addressing poverty alleviation and livelihoods. The University of Limpopo is the Implementing Partner of the project and is responsible for project implementation on the ground as contained in the project document.
The GEF supports developing countries’ work to address the world’s most pressing environmental issues relating to land degradation, biodiversity loss, climate change, international waters as well as chemicals and waste. The project is being implemented at Ga-Matji Village within Fetakgomo-Tubatse Local Municipality under Sekhukhune District Municipality and Rietfontein Village within Dawid Kruiper Local Municipality under ZF Mgcawu District Municipality in Northern Cape Province.
The project integrates environmental restoration, infrastructure development, and livelihood creation to address land degradation while improving socio-economic conditions within the community. Planned interventions include labour-intensive restoration activities, agricultural production support, and the establishment of enabling infrastructure. To realise the success of the project, one of the most important factors is to ensure the sustainability of the activities and the long‑term legacy of the project within the community. Sustainability is viewed not only in terms of environmental outcomes, but also in relation to community ownership, skills development, and continued socio‑economic benefits beyond the project lifecycle.
In this regard, the project has deliberately adopted an approach that actively includes community members in the implementation of project activities. This approach is intended to strengthen local capacity, promote inclusion, and ensure that restoration initiatives are rooted within the community itself. The project has adopted an approach to temporarily employ community members to support the implementation of restoration activities, as documented in the implementing partners’ workplan. This approach reflects the project’s strong commitment to participatory development, ensuring that local communities play an active role in implementation while benefiting directly from project interventions and skills development.
The restoration activities to be implemented by community beneficiaries include the establishment of community gardens, the development and management of plant nurseries, the planting of trees and grasses, and the establishment of green belt. These activities are central to improving land productivity, strengthening ecosystem resilience, and supporting sustainable community livelihoods.
The nature of these activities is largely labour‑intensive and requires an appropriate balance between manual labour and the use of equipment. In line with the project’s socio‑economic objectives, preference will be given to labour‑based methods wherever technically and economically feasible, thereby maximising local employment opportunities while ensuring effective and efficient implementation of restoration activities.
For alignment with other provincial initiatives, the project will adopt an employment approach consistent with that of the Limpopo Department of Agriculture and Rural Development (LDARD), which implements a wide range of projects across the province. This approach is aligned with the Expanded Public Works Programme (EPWP) strategy, which provides a structured framework for labour‑intensive public employment initiatives.
In accordance with the EPWP strategy, the minimum wage for EPWP participants will be applied as determined by the Minister of Labour. This ensures compliance with national labour standards while promoting fairness and consistency with similar government‑supported initiatives within the province. The daily wage rates should reflect the going market wage rate, but at the same time must take the overall objectives of the EPWP and the predominant use of labour into consideration.
The appointed Non-Profit Organisation (NPO)/Service Provider/Agency will have to pay in line with the departmental approved rates and charge a commission for administration of the payment. The payment of the UIF (1%) will be between the service provider and the workers including all applicable laws pertaining to employment. The EPWP Unit aims to implement wage rates for different categories of workers within the programme guided by the Ministerial Determination on minimum wage rate for EPWP workers. The EPWP is involved in different categories (general workers, supervisors, tractor drivers, chainsaw operator, brushcutter operator, herbicide applicator, data capture, etc) of workers within the scope of implementation. These categories of workers are paid different wages which are from R100.00 above and vary according to the type of task that are carried out.
Phase III of EPWP further stipulates that creation of decent work and where the appointed Non-Profit Organisation (NPO)/Service Provider/Agency is required to comply with policies and prescripts. Compliance with Unemployment Insurance Fund (UIF), COIDA, OHS and other related prescripts while ensuring quality of goods and services are delivered through the EPWP Programme.
3. Objectives Of The Assignment
The overall objective of this assignment is to appoint a competent Service Provider to administer the temporary employment and payroll management of community beneficiaries participating in the GEF 7 Sustainable Land Management Project. The specific objectives are to:
Recruit and administer temporary employment contracts for approved project beneficiaries in accordance with applicable labour legislation,
Process accurate and timely monthly wage payments to all approved beneficiaries,
Administer statutory deductions, including Unemployment Insurance Fund (UIF) contributions and any other applicable deductions.
Maintain accurate payroll, attendance and employment records for all beneficiaries.
Ensure compliance with the Basic Conditions of Employment Act, Labour Relations Act, Occupational Health and Safety Act, Compensation for Occupational Injuries and Diseases Act (COIDA), the UIF Act, and the EPWP Ministerial Determination.
Provide accurate monthly payroll reports, reconciliations and proof of payments to IUCN.
Support transparent and accountable financial management throughout the duration of the project.
Minimise payroll risks while ensuring that community beneficiaries receive their wages accurately and within agreed payment timelines.
4. Scope Of Assignment
The appointed Service Provider shall provide comprehensive payroll administration services for community beneficiaries engaged under the GEF 7 Sustainable Land Management Project. The assignment shall include, but not be limited to, the following activities:
4.1 Beneficiary Administration
The Service Provider shall:
Prepare and administer employment contracts for approved community beneficiaries.
Verify beneficiary identity documents and banking details.
Maintain an updated employee database.
Establish and maintain personnel files for each beneficiary.
Ensure compliance with all statutory employment requirements.
4.2 Payroll Administration
The Service Provider shall:
Process monthly payroll based on approved attendance registers.
Calculate wages according to the approved EPWP wage rates.
Administer statutory deductions, including UIF contributions.
Generate payslips for all beneficiaries.
Process electronic payments directly into beneficiaries’ bank accounts.
Ensure payments are made within five (5) working days following receipt of approved payroll documentation.
4.3 Statutory Compliance
The Service Provider shall ensure compliance with all applicable legislation, including:
Basic Conditions of Employment Act, 1997 (Act 75 of 1997);
Labour Relations Act, 1995;
Unemployment Insurance Act;
Compensation for Occupational Injuries and Diseases Act (COIDA);
Occupational Health and Safety Act;
Protection of Personal Information Act (POPIA);
Expanded Public Works Programme Ministerial Determination and associated guidelines.
4.4 Reporting
The Service Provider shall submit monthly reports containing:
Payroll summaries;
Attendance reconciliation reports;
Proof of wage payments;
Proof of UIF payments;
Updated beneficiary database;
Exception reports detailing any payment discrepancies;
Recommendations for corrective actions where necessary.
4.5 Contract Administration
The Service Provider shall:
Maintain complete employment and payroll records throughout the contract period.
Respond promptly to payroll-related queries from beneficiaries and IUCN.
Safeguard confidential beneficiary information.
Cooperate with IUCN during monitoring, audits and verification exercises.
Submit a comprehensive close-out report upon completion of the assignment.
5. Terms and Conditions.
5.1. Delivery conditions
The appointed Non-Profit Organization (NPO)/Service Provider/Agency must ensure that all project beneficiaries comply with the requirements of BCEA. 75 of 1997. The Non-Profit Organization (NPO)/Service Provider/Agency must ensure they adhere to the necessary registration requirements as determined by UIF and COIDA. Payment shall only be made:
To workers who have furnished certified copies of the identity documents with a specimen signature.
On receipt of the timesheet in the duly prescribed format and signed off.
On receipt of proof of payment of the previous month stipend payment sheet as proof of payment.
The Non-Profit Organization (NPO)/Service Provider/Agency shall be responsible for all his/her office and living accommodation, transportation, equipment, supplies, surveys, investigation, secretarial services and everything else necessary for the satisfactory execution and completion of the Services. The Non-Profit Organization (NPO)/Service Provider/Agency is also expected to acquire, for his/her own use, the relevant documents necessary for the conduct of the consultancy, including standards, specifications, design manuals, costing data/prices, etc.
5.2. Method of delivery
Payments of wages and UIF must be paid to recipients as per agreement and within agreed timeframes. The payments will be made directly to recipients (workers and Dept. of Labour).
5.3. Quality Supplies
If payment does not comply with the approved specification, IUCN will recover from the supplier any damage or fruitless expenses incurred through non-compliance.
5.4 Despatch advice
Full details of each payment, including proof of payment. Where appropriate and including reference of the authorised recipients must be provided by the service provider. IUCN accept no responsibility for non-compliance due irregularities caused by poor administration of the agreement.
5.5 Invoices
All invoices clearly displaying the Authorised Purchasing Order number and/or service Level Agreement must be submitted immediately to IUCN.
5.6. Prices
No variation or alternative to the Authorized prices will be accepted. The price schedule should incorporate the forecasted price increase for the period of six months.
6. Expected Deliverable
6.1.Scope of work.
The scope of work is to provide payment of wages to EPWP workers who will be hired for implementation of services within the entire programmes of IUCN and UIF Department of Labour. The payment must conform to the following requirements as outlined below:
6.1.1. Description/Scope of work – Daily Rate – Daily Wage less deduction (UIF: 1%) – Determination of rates
Wages: General worker – R140.00 – R138.60
The wage rates are inclusive of all required deductions to comply with department of Labour and workers will be entitled to benefits as outlined in the ministerial determination for EPWP, however they will not be paid for those days specifically, because an amount in lieu of those days is already included in their daily wage rate. Operators will only be paid the rate when operating those equipment.
Wages: Chainsaw and brush-cutter operator – R150.00 – R148.50
Foreman / Team supervisor – R170.00 – R168.30
Chemical sprayers – R150.00 – R148.50
Tractor operator – R250.00 – R247.50
Data capture service – R400.00 – 396.00
Cleaner – 250.00 – 247.50
Farm Patrol – 250.00 – 247.50
Groundman – 250.00 – 247.50
6.1.2 Description – Amount – Legislation – Supporting documents
Transport for workers who stays 5km – 40km away from site of work. – 4.2.1.1. Hired transport: R420.00p/day for 0-40km per day. – Department of transport rates – Attach transport contract, time register of beneficiaries and copy of vehicle valid registration certificate.
Transport for collection of stones, vetiver grass and any other material that relates to tonnage related to project implementation – R160/ton – Guide to Machinery Costs – Based on technical specification. Receipt to be attached with claim, with verification by relevant Department official.
6.2. Delivery period
It is expected that the Non-Profit Organisation (NPO)/Service Provider/Agency under the contract must deliver the services within the period agreed by both parties. Payment to the workers must be done within 5 days of the completion of the month work.
6.3. Standard specification and Special conditions
The standardized specification shall apply on this contract.Annexure represent rates attached to each service to be rendered for EPWP activities:
All wage rates shall be aligned to the Ministerial Determination or as approved by the Accounting officer.
Only South African residents with valid identification document shall benefit from this programme.
Payment of Unemployment Insurance Fund to comply with Department of Labour requirements.
6.4. Adjudication criteria.
Responsive bids will be adjudicated using a 90/10 point scoring system which awards points on the basis set out in the table below. Evaluation Using a Point System.
CRITERIA – WEIGHT
FUNCTIONALITY
Organizational Experience – 20
Experience in Payment Processing and Financial Administration – 20
Capacity to Deliver Services Across Project Areas – 30
Capacity to deliver on time (availability of transport, software) – 15
Financial Stability and Sustainability – 15
Total functionality – 100%
NB: BIDDERS MUST OBTAIN 50 POINTS OR HIGHER TO BE EVALUATED FURTHER
7. Bid Documents Required
Fully completed Bid documents purchased from the authorized tender centre.
Copy of receipt for purchasing document,
Certified copies of relevant registration certificates,
Company profile which indicates the general background of the entity, experience and track record of project/s of similar nature and contactable references,
Original and Valid Tax Clearance Certificate,
CV`s of all key participants indicating work experience and references,
Certified ID documents of all owners of the entity (certification not older than 3 months).
Joint Venture Agreement.
BBBEE certificate
Declaration of certificate for local production and content (SBD 6.2)
Central Supplier Database Certificate
The right is reserved to visit the premises of the company that applied for this bid.
8. ENQUIRIES, AND CLOSING DATE
Enquiries in connection with this request should be directed to MS Tendani Gadisi on 087 148 4647
Completed bid documents should be submitted to [email protected]
The closing date of the bid is 15 August 2026, and the closing time is 23h59.
Declaration of Undertaking
I, the undersigned, hereby confirm that I am an authorised representative of the following organisation:
Registered Name of Organisation (the “Organisation”): _______________________
Registered Address (incl. country): _______________________________________
Year of Registration:__________________________________________________
I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable. I acknowledge that IUCN is required to retain the Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.
Where the Proposal includes Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR), I confirm that the Organisation has been authorised by each Data Subject to share this Data with IUCN for the purposes stated above.
I further confirm that the following statements are correct:
The Organisation is duly registered in accordance with all applicable laws.
The Organisation is fully compliant with all its tax and social security obligations.
The Organisation and its staff and representatives are free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
The Organisation agrees to declare to IUCN any real or perceived emerging conflicts of interests it or any of its staff and representatives may have concerning IUCN. The Organisation acknowledges that IUCN may terminate any contracts with the Organisation that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
None of the Organisation’s staff has ever been convicted of grave professional misconduct or any other offence concerning their professional conduct.
Neither the Organisation nor any of its staff and representatives have ever been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
The Organisation acknowledges that engagement by itself or any of its staff in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with the Organisation with immediate effect.
The Organisation is a going concern and is not bankrupt or being wound up, is not having its affairs administered by the courts, has not suspended business activities, is not the subject of proceedings concerning those matters, or in any analogous situation arising from a similar procedure provided for in national legislation or regulations.
The Organisation complies with all applicable environmental regulatory requirements or other legal requirements relating to sustainability and environmental protection.
The Organisation is not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. The Organisation agrees that it will not provide direct or indirect support to firms and individuals included in these lists.
The Organisation has not been, is not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.
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< Name and position of authorised representative of the Proposer >
Declaration of Undertaking
I, the undersigned, hereby confirm that I am self-employed and able to provide the service independent of any organisation or other legal entity.
Full name (as in passport):
Home or Office (please delete as appropriate) Address (incl. country):
I hereby authorise IUCN to store and use the information included in the attached Proposal for the purpose of evaluating Proposals and selecting the Proposal IUCN deems the most favourable, including Personal Data as defined by the European Union’s General Data Protection Regulation (GDPR). I acknowledge that IUCN is required to retain my Proposal in its entirety for 10 years after then end of the resulting contract and make this available to internal and external auditors and donors as and when reasonably requested.
I further confirm that the following statements are correct:
I am legally registered as self-employed in accordance with all applicable laws.
I am fully compliant with all my tax and social security obligations.
I am free of any real or perceived conflicts of interest with regards to IUCN and its Mission.
I agree to declare to IUCN any real or perceived emerging conflicts of interests I may have concerning IUCN. I acknowledge that IUCN may terminate any contracts with me that would, in IUCN sole discretion, be negatively affected by such conflicts of interests.
I have never been convicted of grave professional misconduct or any other offence concerning my professional conduct.
I have never been convicted of fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation.
I acknowledge that engagement in fraud, corruption, money laundering, supporting terrorism or involvement in a criminal organisation will entitle IUCN to terminate any and all contracts with me with immediate effect.
I am not included in the UN Security Council Sanctions List, EU Sanctions Map, US Office of Foreign Assets Control Sanctions List, or the World Bank listing of ineligible firms and individuals. I agree that I will not provide direct or indirect support to firms and individuals included in these lists.
I have not been, am not, and will not be involved or implicated in any violations of Indigenous Peoples’ rights, or injustice or abuse of human rights related to other groups or individuals, including forced evictions, violation of fundamental rights of workers as defined by the International Labour Organization’s (ILO) Declaration on the Fundamental Principles and Rights at Work, child labour, sexual exploitation, sexual abuse, or sexual harassment.
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How to apply
IUCN Procurement Portal