SOS Children’s Villages is the umbrella organisation for the global federation of 135 national SOS Children’s Villages associations, working in more than 2500 programme locations worldwide. We work together with a single vision: every child belongs to a family and grows with love, respect and security.

Uniquely, we provide long-term, family-like care for children who have lost parental care (alternative care service), and we work with vulnerable families and communities to help strengthen them and prevent child abandonment (family strengthening service, FS). SOS alternative care is usually organised in the form of a cluster of SOS families, where each SOS parent cares for small group of children.

SOS Children’s Villages in Djibouti is part of SOS Children’s Villages International, the umbrella organization to which all SOS Children’s Villages including SOS Children’s Villages Association is affiliated. SOS is a Non-Governmental Organization (NGO) that is not for profit, non-sectarian and non-partisan and which has been in existence since 2014

SOS Children’s Villages in Djibouti shares vision with SOS CV International and beliefs that every child belongs to a family and grows with love, respect and security. To realize this, SOS Children’s Villages in Djibouti builds families for children in need, help them shape their own futures and share in the development of their communities.

SOS Children’s Villages in Djibouti is committed to the welfare of children who lost parental care or at risk of losing parental care – often ensuring that children grow up in a loving family environment, and to strengthening families and communities as a preventive measure in the fight against child abandonment and social neglect and upholds child protection policy as part of their commitment to the protection of children and youth from abuse.

Description of Context

Djibouti, a small country strategically located in the Horn of Africa, faces significant humanitarian challenges exacerbated by its arid climate, limited natural resources, and regional instability. Persistent droughts and erratic rainfall have led to water scarcity and food insecurity, severely impacting rural and pastoralist communities. The influx of refugees and migrants from neighbouring conflict-ridden countries like Somalia, Eritrea, and Yemen further strains Djibouti’s limited resources and public services. High levels of poverty, unemployment, and malnutrition, particularly among women and children, highlight the urgent need for comprehensive humanitarian assistance. Access to healthcare and education remains inadequate, and many communities are vulnerable to climate change and environmental degradation. Addressing these pressing humanitarian needs requires coordinated efforts from national authorities, international organizations, and humanitarian agencies to provide immediate relief and support sustainable development initiatives.

Rationale and overall objective of the needs assessment

The aim of the study is to provide an objective analysis of the vulnerable children/young people and communities living in the study areas (Djibouti City (including Balbala), Arta Region, Alisabieh Region, Dikil Region, Tadjourah Region and Obok Region) to enhance future program planning and relevance.

This study is expected to meet the following objectives: –

Objectives related to the care and development of children and young people:

Assess the current situation (economic, social, cultural and political) of OVCs and young people and identify their priority needs.
Create deep understanding of the magnitude and root causes of Social Problems and natural hazards in the five study regions.
Provide information on the socioeconomic status (including, poverty rates and demographic data like population, # of children and young people, livelihood sources, protection concerns, literacy levels, health issues in the study regions).
Assess the relevance, outcome and impact of SOS Children’s Villages in Djibouti current services (family like care, Family strengthening program, foster family care and Early childhood education).
Identify children without parental care (Segregated by age, gender, disability, access to education and Health, and geographical area based on the study sample) and the main reason they deprived from the parental care.
Identify children at risk of losing parental care and risk factors that can put children at risk of losing parental care (segregated by age, gender, disability, access to education, Health status, and geographical area based on the study sample).
Map out existing childcare centres (including no of childcare centres, no of children per centre, available facilities for childcare and their funding partners,) in the study areas.
Detect existing challenges faced by young people, services available to them and appropriate interventions/solutions to address.
Identify role of young people’s involvement and level of participation in their communities
Identify Existing policies/laws in favour of OVC, women and vulnerable families in study regions and gaps.
Identify and review existing policies and guidelines related to alternative care and childcare in the country
Map the likeminded structures/organisations working in the targeted areas and their services.
Identify ongoing interventions that Favors our target group (children without/losing parental care) implemented by UN agencies, INGOs/LNGOs in the study regions
Identity community structures that are in place to address OVC needs (including financial capability, reach, No, sustainability and functionality)
Map out available social protection schemes in the study regions
To what extent do the community members (including, OVCs, women, young people and marginalized groups) have access to public services in the study regions
Assess external shocks faced by communities in the study regions and impact to their livelihoods.
Assess level of community preparedness regarding hazards/crises and their copping mechanisms

Terms Of Reference

The needs assessment follows a modular approach and is conducted in different stages. The initial contract will include only module A (target group analysis). Based on findings of module A, a subsequent contract can be agreed on to proceed with module B (analysis of community assets and needs). Based on findings of module B, module C (stakeholder analysis) can be contracted. The proposed timetable below reflects this modular approach. Stage 1 (prepare), which includes submission and approval of inception report, will only start after the contracting is completed.

Each of the below listed modules includes some key questions, and closes with a critical reflection question, that helps to determine whether to continue the needs assessment. (Preliminary) results are therefore required after each module, to plan the further process.

Data collection and analysis, module by module

As mentioned above, the needs assessment follows a modular approach. For each step, following actions need to be carried out:

Collection of data as per the agreed methodology and tools.
Analysis of the data, including critical reflection question (see above) and decisions to continue or not (for modules B and C).

The methodology is expected to be based on the SOS Results Based Management Approach, Tool 1. Needs assessment, (short overview on key questions provided below), that will be shared with consultants after the contract has been signed and can be adapted and further detailed. Any changes or adaptations need to be outlined the inception report.

The data collection process is to be proposed by the consultant and should include e.g.: interviews with stakeholders like representatives of the target group, community leaders and representatives of the municipality, NGOs (including SOS) and other key stakeholders; various sources for desk research such as available internal and external reports; analysis of statistics and key facts on the location and the country. The technical proposal is expected to include a short section on proposed methodology. After signing of contract, an inception report is expected (see deliverables above) to agree on the detailed methodology.

Module A: Target group analysis

The purpose of this step is to collect primary and secondary data on the living arrangements, the relationship between children and their caregivers and risk factors of children in this community to estimate how many fall into our target group. The specific groups of children that live in vulnerable care situations vary from location-to-location, as well as over time. As such, it is essential to gain a clear picture on the estimated size of the target group and the levels of vulnerability in the community.

Key questions:

How many children of the community fall into one of the following target group sub-types (step 1: collect data as per agreed methodology; step 2: analyse data):
- Children are living without a caregiver. There is an absence of quality care. The children’s well-being and development is at serious risk.
- Children are living with a caregiver, but there are shortfalls in quality care. The children’s well-being and development is at serious risk and/or there is a high risk of separation.
- Children are living with a caregiver, but there are shortfalls in quality care. The children’s well-being and development is at put risk over time and/or there is an increasing risk of separation if left unattended.
- Children are living with an alternative caregiver, receiving consistent quality care, but there may be a more suitable care setting.
What are their typical living arrangements, relationships to caregivers (if any) and critical risk factors they are dealing with? Proposed categories for analysis, both qualitative and quantitative information to be collected:
- To what extent are basic needs met (education, health, psycho-social development)
- What is the average capacity of parents to care for their children (including information on domestic violence, discrimination)?
- Average income of families in target group?
- Typical housing and living conditions
- Typical social life, and entrepreneurial or employability skills of youth, how many youth not enrolled in employment, education or training?
- Major needs of children / caregivers who need special support (e.g. in case of disabilities)?
Critical reflection: are there sufficient children within the above listed target group categories, who face critical risk factors that justify further analysis? Preliminary target group analysis sheet to be submitted to support decision on whether to proceed with subsequent modules.

Optional, depending on findings of module A:

Module B: Analysis of community assets and needs (PESTLE analysis)

The responses to the situation of children within our target group change over time. The situation of a child who has lost or risks losing parental care greatly depends on three topics:

How families and communities react
Governmental efforts in prevention
National care systems

Therefore, it is crucial to learn more about the community context, particularly the community assets in relation to our target group. The community assets help to identify unaddressed needs, which are the differences between what the situation is for our target group and what it should be.

Key questions:

What community structures are in place to address vulnerability of the target group? Analysis of community assets (PESTLE analysis, first column)
Analysis of community assets and critical risk factors elaborated under module A to identify unaddressed needs (PESTLE analysis, second column) in the community
Critical reflection: summary of assets and needs; Preliminary PESTLE analysis sheet to be submitted to support decision on whether to proceed with subsequent module.

Optional, depending on findings of module B:

Module C: Analysis of stakeholders

A stakeholder analysis examines the motivation and capacity of stakeholders present in the community. This contributes to an educated and evidence-based recommendation on who may be best-placed to respond to the identified needs. A best-placed stakeholder is someone who has the interest, power, and capacity to respond effectively and efficiently to the needs.

Key questions:

Identify relevant stakeholders with their respective power, attitude and interest (stakeholder analysis sheet)
Critically reflect whether SOS is the best placed stakeholder to address the identified needs
1. Share results:

Provide recommendations in needs assessment report (draft report first, final report), based on data analysis, critical reflection questions and the most important conclusions. Provide a draft report first. The report includes the following:

Identification of the target group, community assets, and needs
Recommendations of who is best placed to respond to the needs
Rationale for deciding to continue or stop the needs assessment (based on the collected and analysed data)
Recommendations for SOS Children’s Villages

The following steps are expected:

Preparation of a draft report in English
Presentation of the findings to the programme staff / national office staff / international team (face-to-face).
After having received feedback from the various stakeholders – finalise the report and submit it in English [and other language if needed].

General information on request for proposals

The bidders are welcome to submit their proposal for a needs assessment in 5 regions in Djibouti. This bid is open to all national and international suppliers (independent consultants or companies) who are legally constituted and can provide the requested services. The bidder shall bear all costs of the bid; costs of a proposal cannot be included as a direct cost of the assignment. The proposal and all supplementary documents must be submitted in English and Financial bid needs to be stated in USD.

Process of Submission of Bids

To facilitate the submission of proposals, the submission can be done electronically in PDF format and sent to HR.CV@sos-djibouti.org.

The titles of submitted documents should clearly state – Terms of Reference (ToR) To Conduct Needs Assessment in 5 regions in Djibouti.

Documents to submit

Bid submission / identification form
Previous experience format
Price schedule form
Technical proposal
CVs of the research team member(s) including current geographical location(s)
Three references
An example of a recent/relevant evaluation report (if available for public use)
1. Deadline for submission

The proposal must be received by latest on Octobre 20,2024, by the end of the day. Proposals received after the deadline will not be considered.

Modification and withdrawal of Proposals

Proposals may be withdrawn on written request prior to the closing date of this invitation. Any corrections or changes must be received prior to the closing date. Changes must be clearly stated in comparison with the original proposal. Failure to do so will be at bidder’s own risk and disadvantage.

Signing of the contract

SOS Children’s Villages in Djibouti will inform the successful bidder electronically and will send the contract form within 2 weeks after closure of the bid submission deadline. The successful bidder shall sign and date the contract and return it to SOS Children’s Villages in Djibouti within seven calendar days of receipt of the contract. After the contract is signed by two parties, the successful bidder shall deliver the services in accordance with the delivery schedule outlined in the bid. The selected bidder is expected to submit inception report within one week after the contract signature.

Rights of SOS Children’s Villages:

contact any or all references supplied by the bidder(s);
request additional supporting or supplementary data (from the bidder(s));
arrange interviews with the bidder(s);
reject any or all proposals submitted.
accept any proposals in whole or in part.
negotiate with the service provider(s) who has/have attained the best rating/ranking, i.e. the one(s) providing the overall best value proposal(s).
contract any number of candidates as required to achieve the overall evaluation objectives
1. Evaluation of proposals

After the opening, each proposal will be assessed first on its technical quality and compliance and subsequently on its price. The proposal with the best overall value, composed of technical merit and price, will be considered for approval. The technical proposal is evaluated based on its responsiveness to the Term of Reference (TOR). Bidders may additionally be requested to provide additional information (virtual presentation or phone interview) to SOS Children’s Villages in Djibouti on the proposed services.

The criteria for selection are:

Method: The proposed method for evaluating the programme is suitable

Timetable/work plan: The timetable/work plan is realistic and meet the needs of the programme

Cost: The cost of the proposal is reasonable and feasible, given the other aspects of the proposal

Experience: The training and experience of the consultants in evaluations and recommendations from organisations for which the consultant(s) has previously worked

Qualification of the researcher / research team

The researcher / team of researchers must have:

proven competency (record of previous experiences) in project/programme evaluations, including formative programme evaluations / needs assessments
1. a good understanding of development work in Djibouti
  1. a good understanding of child rights and issues affecting vulnerable children and their families
    1. good facilitation, organisational and interpersonal skills
      1. proven experience in participatory processes and data collection methods (including age and gender, appropriate data collection methods)
      2. strong analytical and conceptual skills
      3. excellent written communication skills
Duration of the contract and terms of payment

Payment will be made only upon SOS Children’s Villages in Djibouti acceptance of the work performed in accordance with the above-described deliverables.

The consultant will be paid by SOS Children’s Villages in Djibouti as follows:

25% upon signing of contract.

25% upon submission of the inception report

50% on completion of final report and acceptance of SOS CV

Notice of Delay

Shall the successful bidder encounter delay in the performance of the contract which may be excusable under unavoidable circumstances; the contractor shall notify SOS Children’s Villages in writing about the causes of any such delays within one (1) week from the beginning of the delay. After receipt of the Contractor’s notice of delay, SOS Children’s Villages shall analyse the facts and extent of delay and extend time for performance when in its judgment the facts justify such an extension.

SOS Children’s Villages shall be entitled to all intellectual property and other proprietary rights including, but not limited to, copyrights, and trademarks, with regard to products, processes, inventions, ideas, know-how, or documents and other materials which the Contractor has developed for SOS Children’s Villages under the Contract and which bear a direct relation to or are produced or prepared or collected in consequence of, or during the course of, the performance of the Contract. The Contractor acknowledges and agrees that such products, documents and other materials constitute works made for hire for SOS Children’s Villages.

All materials: interviews, reports, recommendations, and all other data compiled by or received by the Contractor under the Contract shall be the property of SOS Children’s Villages and shall be treated as confidential and shall be delivered only to SOS Children’s Villages authorized officials on completion of work under the Contract. The external consultant is obliged to hand over all raw data collected during the assessment to SOS Children’s Villages.

Termination

SOS Children’s Villages reserves the right to terminate without cause this Contract at any time upon forty-five (45) days prior written notice to the Contractor, in which case SOS Children’s Villages shall reimburse the Contractor for all reasonable costs incurred by the Contractor prior to receipt of the notice of termination.

SOS Children’s Villages reserves the right to terminate the contract without any financial obligations in case if the contractor is not meeting its obligations without any prior notice:

agreed time schedule
withdrawal or replacement of key personal without obtaining written consent from SOS Children’s Villages
The deliverables do not comply with requirements of ToR and research guide.

Annex
1. SOS Children’s Villages child protection policy and code of conduct

SOS Children’s Villages International has a child protection policy and code of conduct that all consultants will be expected to comply with and will be required to sign a statement of commitment to the policy. This will happen upon signing of contract, together with an orientation of consultants on internal child safeguarding processes and data protection regulations.

Before the actual start of data collection, a police check is to be provided, in case any direct contact with programme participants and/or any sensitive data is planned.

In addition to the above mentioned, the following key areas for ethical consideration need to be considered: http://childethics.com/ethical%20guidance/

Graham, A., Powell, M., Taylor, N., Anderson, D. & Fitzgerald, R. (2013). Ethical Research Involving Children. Florence: UNICEF Office of Research – Innocenti.

The successful bidder is requested to obtain written consent from all participants of the evaluation process and/or their official guardians/representatives (when applicable).

Bid submission / identification form

This bid form must be completed, signed and returned to SOS Children’s Villages. Bids have to reflect the instructions described in the Request for Proposal and Terms of Reference.

Any requests for information regarding this Request for Proposal shall be send to hr@sos-djibouti.org

The Undersigned, having read the complete Request for Proposals including all attachments, hereby offers to supply the services specified in the schedule at the price indicated in the Price Schedule Form, in accordance with the Terms of Reference included in this document.

Offering service for: [insert organization and name].

Company/Institution Name/Individual’s Name___________________________________________

2. Address, Country: ________________________________________________________________

3. Telephone: __________________ Fax _________________ Website_______________________

4. Date of establishment (for companies): _________________________________

5. Name of Legal Representative (if applicable): _________________________________________

6. Contact Person: _____________________________________ Email: ______________________

7. Type of Company: Ltd. Other _________________________

8. Number of Staff: ______________________________________

9. Subsidiaries in the region:

Indicate name of subsidiaries and address

a)___________________________________________________________

b)___________________________________________________________

c)___________________________________________________________

Validity of Offer: valid until:____________________________________

Date

Signature and stamp

Previous experience form

Description

(services and products provided to the clients relevant to the current RFP)

Client

Contact person/phone, e-mail address

Date of assignment

(from/to)

Price schedule form

The financial proposal needs to include all taxes.

Activity

Staff involved

Number of people

Number of days

Daily rate

Total price per row

Percentage of total price

D=AxBxC

E=D/F

Development of data collection methodology (Inception report

Module A: data collection and analysis

OPTIONAL: Module B: data collection and analysis

OPTIONAL: Module C: data collection and analysis

First draft of the final report

Final report

Total Price (F)

100%

Accommodation and local transportation to be covered by SOS, not to be included into price proposal.

This proposal should be authorized, signed and stamped

_______________

(Name of Organisation)

Name of representative

Address:

Telephone/Fax/Email:

Technical proposal (guideline)

Name of Organisation/Firm/Independent Consultant

Name of contact person for this proposal (for organisation/firm)

Address:

Phone/Fax:

E-mail:

The technical bid should be concisely presented and structured in the following order to include, but not necessarily be limited to the following information listed below.

1. Quality and Relevance of Technical Proposal

Describe all actions related to defining data collection methodology and conducting the needs assessment
Realistic work plan with time lines in accordance with ToR
Detailed quality assurance process for data collection and analysis

2. Qualification and expertise of or organisation/team of consultants/consultant submitting proposal

Reputation of firm/organisation and staff and individual consultant/s (competence and reliability) in carrying out evaluations
Relevance of:

– Specialized knowledge

– Proven expertise in carrying out formative evaluations

CVs for key staff

Structure for needs assessment report

The final needs assessment report should be based on the proposed outline:

COVER PAGE (1 page)

[The cover page of the report must include the name of the programme, country, date, implementing agency of the evaluation, name of the authors.]

EXECUTIVE SUMMARY (1 page, main findings)

1. INTRODUCTION (1 page)

1.1 Overview on location and short description of national child rights situation

1.2 Description of key questions and objectives

2. METHODOLOGY (2 pages)

2.1 Description of the overall assessment process, research team, and methodology

2.2 Data collection methodology

3. NEEDS ASSESSMENT RESULTS (3 pages)

2.1 Target group analysis

[Include the target group analysis table and narrative summary that answers the critical reflection question]

2.2 Community assets and needs analysis

[Include the PESTLE analysis table and narrative summary that answers the critical reflection question]

2.3 Stakeholder analysis

[Include the stakeholder analysis table and narrative summary that recommends who may be best-placed]

3. NARRATIVE SUMMARY AND RECOMMENDATIONS (3-5 pages)

[Analyse the main findings and give recommendations on whether SOS should implement a programme in this location]

How to apply

Process of Submission of Bids

To facilitate the submission of proposals, the submission can be done electronically in PDF format and sent to HR.CV@sos-djibouti.org.

The titles of submitted documents should clearly state – Terms of Reference (ToR) To Conduct Needs Assessment in 5 regions in Djibouti.

Documents to submit

Bid submission / identification form
Previous experience format
Price schedule form
Technical proposal
CVs of the research team member(s) including current geographical location(s)
Three references
An example of a recent/relevant evaluation report (if available for public use)
1. Deadline for submission

The proposal must be received by latest on Octobre 20,2024, by the end of the day. Proposals received after the deadline will not be considered.

Tagged as: Djibouti, SOS Children's Villages International

Alert me to jobs like this

Terms of Reference (ToR) To Conduct Needs Assessment in 5 Regions of Djibouti. Full Time

SOS Children's Villages International