Terms of reference for Copy Editing and production of a sample of Guyuk LGA Community Development Plan Document Full Time NEW

Support for Improving Social Cohesion through Community Development Planning in 10 Wards of Guyuk LGA, Adamawa State

Terms of reference for Copy Editing and production of a sample of Guyuk LGA Community Development Plan Document

Background:
Oxfam, CRUDAN and Deutsche Gesellschaft für Internationale Zusammenarbeit (GIZ) GmbH with funding from German Federal Ministry for Economic Cooperation and Development (BMZ) GiZ are implementing a twenty-four (24) months project aimed at improving social cohesion through participatory and inclusive community development planning.

Justification:
The project has successfully developed a Local Government Development Plan through inclusive and participatory approaches implemented during the CDP Sessions, as well as strategic capacity building programs both for the LGA officials, strategic stakeholders, and community members (WDSCs). The program has contributed to the strengthening of social cohesion among community members from different socio-economic backgrounds. This is with reference to the migration status of the citizens (that is, members of Host communities, IDP, and Returnees), strengthening relations between the government and citizens, and strengthening local governance structures. Similarly, the project has continued to demonstrate the enhancement of community development through the adoption of a bottom–up approach. These are achieved through the creation of community advocacy platforms and empowering community members for improved active participation in development issues affecting them as individuals and their community as a whole. The outcome of these is the proliferation of community-led development initiatives as a result of positively motivated citizens who are willing and ready to contribute to the development of their communities in a united front and ready to hold their government to account regarding developmental issues that affect them. With the Community Development Plans of all clusters of 10 wards in Guyuk LGA now harmonized, reviewed, and validated to form the Guyuk LGA Development Plan, a copy editor is required to review the document in preparation for publication. In addition, a designer will also be engaged to provide the layout and design of the publication, and both consultancies will collaborate to finalise these documents.

Objectives of the Consultancy:
Working under the supervision of the Project team and GIZ Governance team, the key role of the consultant/s will be to copy–edit the validated Guyuk LGA Community Development Plan.

Scope of Work:
The service provider will provide high-quality editing and proofreading services, including but not limited to:

• Developmental/substantive editing:
  In developmental editing (also known as substantive editing and comprehensive editing), the editor considers a document’s concept and intended use, content, organization, design, and style. The purpose is to make the document functional for its readers, not just to make it correct and consistent. The editor examines the overall structure and helps with the organization of the content. The editor should help authors fill in blanks and eliminate repetitions, and they may suggest that the chapters or paragraphs be rearranged.
• Copyediting:
  a. Substantive language editing, which aims at improving the overall coverage and presentation of the product, its content, scope, length, level, and organization. The editor may also suggest improvements for the author(s) to make or may (by agreement with the project team) rewrite and rearrange parts of the document to help present the issues in better perspectives.
  b. Detailed editing for meaning: checking whether each section of the document expresses the community’s meaning clearly, without gaps and contradictions. This also involves looking at each sentence, the choice of words, the use of abbreviations, comparing the data in tables with relevant texts, e.t.c.

  c. Checking for consistency. This involves reinforcement Standards regarding spelling and language style. This also includes checking the numbering of illustrations, tables, and notes, and any cross-references to them, as well as the consistency of bibliographical references and annexes.
  d. Looking out for legal problems such as copyright, plagiarism, and libel.
  e. Checking quotations or illustrations that may need permission from the copyright owner.
  f. Creating, when applicable, the list of acronyms and the table of contents, as well as providing guidelines for the indexer, when applicable.
  g. Ensuring the clear presentation and format of the material for the typesetter/designer: Making sure that the material is complete and that all the parts are clearly identified, for example the grade of each subheading, which pieces of text, such as long quotations and pull outs, should be distinguished typographically from the main text, and where tables and illustrations should be
  placed. The document should be formatted in accordance with the agreed standards in the MS Word template.

Note: All questions about usage, grammar, and spelling can be found in the Concise Oxford Dictionary 12th Edition. All changes made to the original text should be visible using the ‘track changes’ function in MS Word, or equivalent in Booktype.

• Category C: Light copyediting (Book type or Word file): When the need arises to review a text that has already been copyedited before it is sent to a designer. This can be the result of a review process that has taken place after the copyediting.

  a. Carry out a thorough check for consistency, especially in terms of spelling, style, and headers.
  b. Ensure a clear presentation and format of the material for the typesetter/designer. The document should be formatted in accordance with the agreed MS Word template.
  c. Check spelling and grammar, font sizes and fonts, bullet listings, and spaces.
  d. Check all numbering, paragraphs, headings, and sub-headings to make sure they correspond to the table of contents.
  e. Check footnotes and endnotes.
  f. Check that the heading structure is clear and logical.
  g. Check the title pages, the cover, and the copyright page carefully, verifying consistency in titles, ISBNs, photos/artwork copyright, and so on.

• Category D: Proofreading (PDF file):
  a. Carry out a final and thorough check for consistency, especially in terms of spelling, style, and headings;
  b. Check spelling and grammar, font sizes and fonts, bullet listings, and spaces;
  c. Make sure that no text has disappeared or was cut out accidentally during layout;
  d. Check all numbering, paragraphs, headings, and sub-headings to make sure they correspond to the table of contents;
  e. Check the pagination of the publication, to make sure that it corresponds to the Table of Contents and Index (if an Index exists);
  f. Check footnotes and endnotes;
  g. Check that the heading structure is clear and logical;
  h. Check for ‘orphans’ and ‘widows’ (that is, when a word or part of a sentence is left on its own on the bottom/top of a page, with the continuation on the next/previous page); and
  i. Check the title pages, the cover, and the copyright page carefully, verifying consistency in titles, ISBNs, photos/artwork copyright, and so on.

Note: All questions about usage, grammar, and spelling can be found in the Concise Oxford Dictionary 12th Edition. All changes made to the original text should be visible using the ‘track changes’ function in MS Word, or equivalent in Booktype.

Expected Deliverables:

Expected deliverables from this consultancy include:

– A clean copy of a copy edited and proofread Guyuk LGA Community Development Plan Document, M&E Frameworks Works and Costed Implementation Plan.

– Tracked changes copy of the copy edited and proofread Guyuk LGA Community Development Plan, M&E Framework, and Costed Implementation Plan.

Production of Sample:

Document preparation: formatting and arranging the content of the community development plan document and costed action plan in a professional and visually appealing manner, ensuring that the text is free from errors, inconsistencies, and typos.

• Printing: Producing physical copies of the document according to the desired specifications, such as size, paper quality, and quantity, and organizing the content of the document in a visually appealing layout in the following format:
• Booklet printing size: A4
  Cover Quality:
  material to be used – card (300grams)
  lamination – spot lamination
  finishing – Perfect binding (with a spine and perfect securing must be
  applied).
• Inner quality:
  Material: Art paper (135grams)
  printing quality:
  All printing must be coated in full colour (high quality)
• Packaging:
  All books must be well packaged and sealed to prevent any form of damage.
• Distribution: Arranging for the distribution of the published documents to relevant stakeholders, such as government officials, community members.
• Digital Publishing: Optionally, the publisher may also handle the digital publishing of the document, making it available online or in digital formats for wider accessibility.

  Expected Deliverables:

  Expected deliverables from this consultancy include:
  – Produces 100 copies of the Community Development Plan for Guyuk LGA

Tagged as: Christian Rural and Urban Development Association of Nigeria, Nigeria