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Norwegian People’s Aid (NPA) Sudan is an International Non-Governmental Organization involved in humanitarian, relief and long-term development cooperation in Sudan. NPA Civil Society and Humanitarian programmes in Sudan are implemented indirectly through partners both in country and within the sub-region.
Objective of the Position:
The Senior Finance Officer will support the Finance Manager in ensuring effective financial management of a multi-donor project including supporting implementing partner(s). The role will also focus on accurate financial reporting, compliance with donor rules & regulations, timely processing of payments, balance sheet reconciliations, and overall finance operations in line with Norwegian People’s Aid (NPA) policies, procedures, and guidelines.
Scope of Work
3.1 Financial Management and Operations
Support the Finance Manager in day-to-day financial management of a multi-donor project.
Process, review, and initiate bank payments in accordance with approved budgets, cash forecasts, and authorization matrices.
Ensure accurate posting of financial transactions in the accounting system.
Conduct regular bank runs and ensure timely submission of payment instructions.
Maintain proper filing and documentation of financial records (both physical and electronic).
Receive & Review payments supporting documents or accountabilities and make sure they are complying with NPA policy.
Provide guidance and follow up with logistics and program staff to address missing or incorrect documentation.
Prepare and process payment vouchers accurately and in a timely manner.
Ensure supplier and partner payments are processed on time and in accordance with agreed terms.
Track issued tickets, collecting all supporting documents, and post related expenses from interim accounts to the relevant projects.
Ensure that all expenses are correctly coded and posted to the appropriate projects and activities.
Screen suppliers & partners before payment to ensure compliance with organizational and due diligence requirements.
3.2 Accounting and Reconciliation
Prepare and review monthly bank reconciliations for operational bank accounts.
Reconcile balance sheet accounts (e.g., advances, payables, receivables, prepayments).
Investigate and resolve discrepancies in a timely manner.
Ensure accurate and up-to-date general ledger accounts.
Support month-end and year-end financial closures.
3.3 Financial Monitoring and Reporting
Support preparation of donor financial reports in accordance with donor templates, guidelines, and reporting deadlines.
Monitor budget utilization and flag variances to the Finance Manager and relevant program staff.
Support preparation of expenditure tracking and budget vs. actual reports.
3.4 Tracking staff advances
Manage the full lifecycle of staff, advances, ensuring advances are issued in line with approved policies and budgets
Maintain an accurate and up-to-date advance tracking system, including recording, monitoring, and reconciling all outstanding advances.
Ensure timely liquidation of advances through the submission, review, and verification of supporting documentation in compliance with organizational policies and donor requirements.
Follow up regularly with staff and relevant departments on overdue advances and ensure prompt clearance within the approved timelines.
Posting advance expenses into the system.
3.5 Donor Compliance
Ensure compliance with donor rules and regulations (e.g., eligibility of costs, documentation requirements, exchange rates).
Review financial transactions for compliance with donor agreements.
Support audits (internal, external, and donor audits) by providing required documentation and explanations.
Assist in responding to audit findings and implementing corrective actions.
3.6 Internal Controls and Policies
Ensure adherence to internal financial policies, procedures, and control systems.
Support the strengthening of financial controls and risk mitigation measures.
Ensure segregation of duties is respected in financial processes.
Provide guidance to non-finance staff on financial procedures where necessary.
3.7 Partners Capacity Support and Coordination
Support and build capacity of partner staff, as required.
Work closely with programming, logistics, and HR teams to ensure smooth financial operations.
Participate in finance meetings and contribute to process improvement initiatives.
Receive, review, verify, and record partners’ accounting documents in Unit 4.
Conduct financial assessment of partners to identify changes required in partners’ system management.
3.8 Other Duties
Perform any other finance-related duties as assigned by the Finance Manager or Senior Management, consistent with the role.
Required Qualifications & Skills:
Minimum of 3 years of progressive finance/accounting experience at Senior Finance Officer level, preferably with an International NGO.
Bachelor’s degree in accounting, Finance, or a related field.
Professional accounting qualification (Minimum ACCA Level 2, CPA Intermediate)
Experience with donor regulations (e.g. Norad, GAC, FCDO, OCHA) is an advantage.
Experience with partnership accounting and capacity building.
Experience in accounting software such as Unit 4, MS Excel, managing financial records and transactions.
Full proficiency in English
Knowledge of Arabic is an added advantage
Strong understanding of the humanitarian context in Sudan.
Excellent interpersonal skills and ability to work in a multi-cultural/multi-national setting, and with a high level of respect for local culture.
Analytical and problem-solving skills and ability to work both independently and within a team
Ability to cope under pressure and flexibility to handle changing priorities.
Excellent communication and interpersonal skills.
Personal Competencies: The Candidate is to abide by the policies and personal codes of conduct set by the Norwegian People’s Aid (NPA) and represent the organization in a loyal and responsible manner.
NPA Sudan is an equal opportunity employer. In making employment decisions, it does not discriminate on the basis of gender, ethnicity, religion, or political affiliation.
Note: This position is for Kenyan Nationals Only. Women are encouraged to apply.
How to apply
Please apply online through our website. Please note, that only applications submitted through our career site will be considered. Applications and resumes sent via e-mail will not be reviewed
We kindly ask you to carefully read NPA’s Code of Conduct, Safeguarding Policy and Anti-Corruption Policy, before you submit your application. If you are the selected candidate for this position, you will be asked to complete and sign a Safeguarding self-declaration as well as our Code of Conduct. All policies related to ethics can be found on our website.
We look forward to hearing from you!