Request for Proposal For Provision Of External Audit Services Full Time

About GROOTS Kenya

GROOTS Kenya is a national movement of grassroots, women-led, community-based organizations and self-help groups in Kenya. We were founded in 1995, after the fourth UN Conference on Women in Beijing, China. We aim to address the lack of visibility of grassroots women in development processes and decision-making forums that affect them and their communities. We operate using a unique model, the “champions’ model”, which involves grassroots, community-led development process: Grassroots, women-led organizations, and groups take charge of their development by defining the problem, conceptualizing the solutions, designing and implementing interventions, and tracking change. We understand that no one can truly understand the needs of grassroots women better than they can. In this bottom-up model, an intentional effort is made to promote women’s voices and their personal and collective agency. The champions’ model challenges institutions and structures that disempower grassroots communities as agents of change.

Objective of the assignment

GROOTS Kenya is committed to maintaining the highest standards of financial transparency, compliance and accountability. As part of our governance framework, it is essential to have our financial statements independently reviewed to ensure accuracy, compliance with applicable accounting standards, and regulatory requirements. It is with this background that GROOTS Kenya is seeking the provision of statutory external audit services for the years 2025 -2029.

Scope of work

• Conducting annual independent audit of the Organization in line with International Standards on Auditing (ISAs), applicable laws and Financial Reporting Standards.
• Expressing an independent opinion as to whether the financial statements are prepared, in all material respects, give a true and fair view of the financial position of the organization,in accordance with the applicable financial reporting standards and frameworks.
• Assess the adequacy and effectiveness of the organization’s internal control systems and advise the Management and Board for improvements.
• Review compliance with applicable laws, donor requirements, and financial policies.
• Report any material misstatements, irregularities, or weaknesses in internal control.
• Provide a management letter with recommendations for improvements.

Applicant’s Eligibility Criteria

• Be a registered audit firm with the Institute of Certified Public Accountants of Kenya (ICPAK) and partners must hold current practicing certificate.
• Partners of the audit firm should have good standing record with ICPAK
• The firm should have been in operation for a period of at least ten (10) years.
• Have demonstrated experience in auditing not-for-profit organizations.
• Possess qualified personnel with relevant audit and accounting expertise.
• Independence and avoidance of conflicts of interest.
• Able to provide references from other clients, particularly from not-for-profit organizations.

Submission of Proposal

1. Technical proposal outlining the methodology, work-plan and timelines.
2. Financial Proposal indicating the proposed fees.
3. The CVs of key staff proposed to do the assignment
4. References from other clients, particularly from not-for-profit organizations.
5. Proof of registration with ICPAK and Partners’ Practicing Certificates;
6. Confirmation that the firm and / or its partners and key staff are not aware of any conflict of Interest which may exist with respect to GROOTS Kenya

Tagged as: GROOTS Kenya, Kenya