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About INSO
Founded in 2011, the International NGO Safety Organization (INSO) is an international NGO that supports humanitarian aid workers by establishing safety coordination platforms in insecure contexts. INSO provides registered NGOs with a range of free services, including real-time incident tracking, analytical reports, safety-related data and mapping, crisis management support, staff orientations, and training. INSO provides daily support to more than 1,500 NGOs operating in 24 of the world’s most insecure countries. INSO is registered in the Netherlands, with its headquarters located in The Hague, a city renowned for its international focus on peace and justice.
INSO Horn of Africa (HOA)
HOA was launched in 2019 as a regional entity and is based in Hargeisa, Somaliland, coordinating and supporting INSO’s activities in Kenya, Somalia, and Somaliland. We are now looking for a Reporting Officer, Horn of Africa. This position is based in Nairobi, Kenya, with travel to Somalia/Somaliland
Job Summary
Reporting to the Country Director, you will be responsible for facilitating the coordination of high-quality and timely inputs for donor reports, assisting with grant management and communications tasks including the collection of success stories, and acting as a focal point for the consolidation of indicators and means of verification at the country level. You will work closely with colleagues at headquarters, including the Grants Officer, MEAL Manager, and Communications Officer. The successful candidate is expected to have excellent communication and writing skills in English, the ability to prioritize competing tasks, initiative, and attention to detail. The Reporting Officer position is an interesting, multi-disciplinary role, offering a unique opportunity to work in a close-knit team that is supporting safety and access in the NGO community
Main Responsibilities
Track external reporting dates according to the contractual obligations of INSO and ensure timely communication of internal and external reporting deadlines with the Country
Support the Country Director in consolidation and editing of the donor reports, proposals, and modification requests
Regularly collect, write, and consolidate success stories through interaction with the field programme staff for both internal and external audiences, working closely with the Communications Officer for collecting external communication material
Act as brand ambassador for the country office, guiding colleagues on donor and INSO visibility as well as brand application
Facilitate content collection activities such as photoshoots and interviews, including administrative assistance and in-country coordination
Maintain an output tracker and store means of verification, and support the field programme team with archiving and data cleaning
Work with the country management team for grant opening, review, and close-out meetings, archiving the minutes of meetings and circulating action points
Support the country director for archiving contract-related documents and internal materials
Mandatory Requirements
Essential
2-3 years of work experience, preferably with an NGO
Advanced knowledge of MS Office applications including Word, Excel, PowerPoint
Solid proposal development experience
Excellent writing, reading, and speaking skills in English
Bachelor’s degree in Political Science, International Relations, or a relevant social sciences
Systematic, proactive, innovative, self-motivated, and detail-oriented
Desirable
Familiarity with European and other donors, including ECHO, SDC, SIDA, SHF etc.
Previous experience in grants, MEAL, or communication departments
Understanding of the work and nature of NGOs
Core Competencies
Communication – Communicates clearly, confidently and effectively with diverse stakeholders.
Initiative – Takes ownership, shows proactivity and works effectively with limited supervision.
Organisation – Prioritises tasks effectively and manages time and workload efficiently.
Collaboration – Works constructively with colleagues and contributes positively to a team environment.
Interpersonal – Builds positive, respectful and professional relationships with others.
INSO’s Safeguarding Policy
INSO is fully committed to safe recruitment, selection and vetting of all potential new staff, trustees and volunteers. We ensure rigorous compliance with our Code of Conduct and Safeguarding Policy throughout the recruitment process. INSO is a member of the Misconduct Disclosure Scheme, and the selected candidate will be required to undergo the relevant misconduct disclosure checks as part of the final hiring steps.
How to apply
Please submit completed applications to [email protected] and reference “Reporting Officer-Horn of Africa ” in the subject line. Applications should be in English and include:
An updated CV (maximum 3 pages).
A one-page cover letter detailing why you are interested in working for INSO and how your qualifications align specifically with the competencies required for the role.
Please do not send any additional information. Only short-listed candidates will be contacted.