EOI-PREQUALIFICATION OF WATER CONTRACTORS/FIRMS FOR BOREHOLE DIAGNOSIS, REPAIRS, AND SUPPLY OF SPARE PARTS IN MARSABIT, ISIOLO,TURKANA,WAJIR & GARISSA Full Time

Background and Context

The Millennium Water Alliance (MWA) https://mwawater.org/ is a permanent global alliance of leading humanitarian, research, and business organizations that convenes a trusted network and serves as a hub for collective impact, accelerating learning, and influencing priorities and funding to scale sustained WASH services and resilience globally. MWA and its members collectively serve over 50 million people in over 100 countries and are leading advocates for greater water and sanitation commitments by governments and the private sector.

MWA is implementing the DRIP FUNDI (Fixing Uptime Now and Decision Improvement) program across five counties in Kenya: Marsabit, Garissa, Wajir, Isiolo, and Turkana. The primary objective of the program is to increase the uptime of 60 boreholes across these counties, addressing the persistent issue of borehole non-functionality—a major challenge in the Arid and Semi-Arid Lands (ASALs) of northern Kenya and in rural areas nationwide. Non-functional water systems severely limit the ability of communities to cope with the recurring droughts common in the region. To support this initiative, MWA has partnered with Virridy Inc., a technology company specializing in telemetric monitoring systems. Through this partnership, remote sensors are installed on the target boreholes to provide real-time functionality data, enabling faster and more efficient responses to borehole breakdowns.

The program is partnering with respective county government borehole repair teams and private sector partners to facilitate the rapid repair of boreholes. Further, the program plans to engage selected private sector partners for the provision of the spare parts required for borehole repair. Finally, the program has set up a carbon financing system to support the continued repair of the boreholes beyond the program’s life.

Objective of the Assignment

1. Ensure rapid and accurate diagnosis of faulty boreholes to minimize downtime.
2. Facilitate timely and cost-effective repairs to restore borehole functionality.
3. Guarantee the availability and supply of reliable spare parts suitable for various borehole configurations within 96 hours.

Scope of Work

LOT 1: Provision of Borehole Services

Prequalified contractors will be expected to:

1. Conduct on-site technical assessments of non-functional boreholes as per assignment schedules. This includes lifting and lowering services.
2. Generate diagnosis reports indicating root causes of failure and recommended corrective actions.
3. Undertake borehole repair following approved technical specifications and quality standards.
4. Supply, deliver, and/or install boreholes spare parts as per BoQ.

Information on distances to the specific borehole will be provided during request for quotations.

LOT 2: Supply of Borehole Spare Parts

1. Timey supply and delivery of borehole spare parts to respective county headquarters as per BoQ.
2. Provide appropriate technical support whenever necessary to ensure all borehole spare parts are installed appropriately to guarantee the validity of parts warranty.

Eligibility Criteria

Interested companiesmust submit documentation demonstrating the following:

1. Certificate of registration/incorporation.
2. Valid business permit.
3. Copy of PIN/VAT registration certificate.
4. Valid tax compliance certificate.
5. Evidence of similar assignments in the past 3–5 years (attach at least 3 references).
6. Technical capacity including availability of qualified personnel and relevant equipment.
7. Proof of physical presence, preferably within the target counties.
8. Valid registration or affiliation with relevant professional/regulatory bodies – NCA
9. Evidence of financial capacity to mobilize for emergency requests e.g. bank statements and/or audited accounts for the last 2 years – 2024/2023.

Submission Requirements

Interested and eligible firms are invited to submit their Expression of Interest (EOI) which must include:

1. Company profile
2. State county of interest (Marsabit, Isiolo, Turkana, Wajir and Garissa)
3. List of key personnel and their qualifications
4. Summary of past assignments and client references
5. Equipment to be deployed for these assignments. Clearly state whether the equipment is owned or leased.
6. Statutory documents
7. Any other relevant supporting documents

Annexes

Please Include the following documents as annexes.

ANNEX 1 – CONFIDENTIAL BUSINESS QUESTIONNAIRE

All firms applying for prequalification are requested to complete their information in this form.

Name of Company

Physical Address of the business premises:

Contact Name and Title:

Email Address:

Telephone Number:

Years in operation:

ANNEX 2: PAST EXPERIENCE

Experience 1:

i. Name of Client (organization) …………………………………………………………………

ii. Address of Client (organization) ……………………………………………………..…………

iii. Name of Contact Person at the client (organization) ………………………..…………………

iv. Telephone No. of Client ………………………………………………………………………

v. Value of Contract……………………………………………………………………………

vi. Duration of Contract(date) ……………………………………………………………………

(Attach documental evidence)

Experience 2:

i. Name of Client (organization) …………………………………………………………………

ii. Address of Client (organization) ……………………………………………………..…………

iii. Name of Contact Person at the client (organization) ………………………..…………………

iv. Telephone No. of Client ………………………………………………………………………

v. Value of Contract……………………………………………………………………………

vi. Duration of Contract(date) ……………………………………………………………………

(Attach documental evidence)

Experience 3:

i. Name of Client (organization) …………………………………………………………………

ii. Address of Client (organization) ……………………………………………………..…………

iii. Name of Contact Person at the client (organization) ………………………..…………………

iv. Telephone No. of Client ………………………………………………………………………

v. Value of Contract……………………………………………………………………………

vi. Duration of Contract(date) ……………………………………………………………………

(Attach documental evidence)

Add more pages as applicable.

ANNEX 3: DECLARATION OF INTEREST

1**.** Any legal or natural person, excluding any permanent employee of MWA may make an offer in terms of this offer invitation. In view of possible allegations of favouritism, should the resulting offer, or part thereof be awarded to-

(a) any person employed by MWA in the capacity of MWA, consultant, or service provider, or

(b) any person who acts on behalf of MWA; or

(c) any person having a kinship, including a blood relationship, with a person employed by, or who acts on behalf of MWA; or

(d) any legal person which is in any way connected to any person contemplated in paragraph (a), (b) or (c),

it is required that:

The vendor or his/her authorized representative shall declare his/her position vis-à-vis MWA and/or take an oath declaring his/her interest, where it is known that any such a relationship exists between the Offeror and a person employed by MWA in any capacity.

2. Does such a relationship exists? Please circle one: YES NO

If YES, state particulars of all such relationships (If necessary, please add additional pages containing the required information):

NAME: ____________________________________________________________

POSITION: _________________________________________________________

OFFICE WHEREEMPLOYED: _________________________________________

TELEPHONE NUMBER: ______________________________________________

RELATIONSHIP: ____________________________________________________

NAME: ____________________________________________________________

POSITION: _________________________________________________________

OFFICE WHEREEMPLOYED: _________________________________________

TELEPHONE NO: ___________________________________________________

RELATIONSHIP: ____________________________________________________

3. Failure on the part of an Offeror to fill in and/or sign this certificate may be interpreted to mean that an association as stipulated in paragraph 1, supra, exists.

4. In the event of a contract being awarded to a Offeror with an association as stipulated in paragraph 1, supra, and it subsequently becomes known that false information was provided in response to the above question, MWA may, in addition to any other remedy it may have:

– recover from the MWA all costs, losses or damages incurred or sustained by MWA as a result of the award of the contract; and/or

– cancel the contract and claim any damages, which MWA may suffer by having to make less favourable arrangements after such cancellation.

_______________________

SIGNATURE OF DECLARANT

_______________________

POSITION OF DECLARANT

_________________________

Date

__________________________________

Tagged as: Kenya, Millennium Water Alliance