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1.CONTEXT
Handicap International Federation (HI) Kenya wishes to comply with the Occupational Safety and Health Act 2007 which requires that all workplaces comply with its provisions and that of its subsidiary legislations.
To support this process, HI is recruiting a consultant to conduct the following exercise in the seven sites located in Nairobi, Kakuma and Dadaab.
2. DESCRIPTION OF THE EXPECTED SERVICE
The contracted firm is to provide the following services: –
2.1 Specific objectives of the assignment
• To conduct statutory compliance audit i.e. safety and health audit and fire safety audit in all the HI field stations indicated above to ensure the workplaces comply with the occupational safety and health act 2007
• To ensure that HI’s workplaces are duly registered with the Department of Occupational Safety and Health services.
2.2 Responsibilities and Tasks
The consultant will carry out the following activities: –
a) Comprehensive Risk Assessment
• Conduct a detailed risk assessment of all HI premises and operational sites covered under this assignment.
• Identify physical, environmental, operational, electrical, ergonomic, chemical, biological and security-related hazards. • Assess existing risk mitigation measures and recommend corrective and preventive actions to address identified gaps and weaknesses.
• Develop a risk register and prioritized action plan for mitigation of identified risks.
b) Fire Safety Audit
The consultant shall assess the current status of fire safety compliance and prepare a report covering, but not limited to:
2i. Potential sources of fire within the premises.
ii. Fire prevention measures including:
• General fire prevention arrangements
• Electrical installations and appliances
• Heating, cooking and power generation equipment
iii. Smoke and fire detection systems and alarm systems
iv. Fire suppression systems and their adequacy
v. Fire-fighting equipment, including testing, maintenance records and servicing arrangements
vi. Serviceability and accessibility of fire-fighting equipment
vii. Compliance with applicable fire safety legislation and standards
viii. Smoke control and ventilation measures
ix. Means of escape, emergency exits and evacuation routes
x. Emergency assembly points and emergency response preparedness
c) Safety and Health Compliance Assessment Assess HI’s compliance with the Occupational Safety and Health Act, 2007 and related regulations, including:
i. Employer and employee safety obligations.
ii. First aid facilities and emergency medical preparedness.
iii. Safety and health notices, signage and communication systems.
iv. Personal Protective Equipment (PPE) requirements and usage.
v. Work equipment safety and maintenance practices.
vi. Occupational hygiene standards and workplace conditions.
vii. Hazardous materials handling, storage and spill management. viii. Other applicable occupational safety and health compliance requirements.
d) Hazardous Conditions Assessment
• Identify hazardous conditions and practices across all locations.
• Recommend classification and zoning of hazardous areas where applicable.
• Develop routine inspection and monitoring checklists for continued compliance.
e) Emergency Preparedness and Response
• Review and update emergency response arrangements.
• Develop site-specific emergency and evacuation procedures.
• Develop emergency action plans, evacuation routes and assembly point guidance.
• Conduct fire and emergency drills and provide recommendations for improvement.
f) Fire and Safety Management Systems
• Develop or update HI’s Fire and Safety Policy.
• Develop supporting procedures, manuals, inspection tools and awareness materials.
• Propose improvements to fire detection, alarm and suppression systems where gaps are identified.
• Develop a Fire and Safety Training Programme and conduct training for relevant HI personnel
3. Scope and Target
The consultancy will be conducted across all HI operational locations in Nairobi, Kakuma and Dadaab.
The scope of work shall include, but not be limited to:
• Conducting a statutory Safety and Health Audit in accordance with the Occupational Safety and Health Act, 2007.
• Conducting a Fire Safety Audit and assessment of fire prevention, detection, suppression and emergency response systems.
• Conducting a comprehensive workplace Risk Assessment covering all operational activities and facilities.
• Assessing compliance with applicable occupational health, safety and fire safety legislation.
• Identifying hazards, unsafe conditions and compliance gaps.
• Assessing emergency preparedness, evacuation procedures and business continuity arrangements.
• Reviewing first aid arrangements, signage, PPE requirements and workplace safety controls.
• Evaluating hazardous material management, storage arrangements and occupational hygiene conditions.
• Developing recommendations and corrective action plans to address identified risks and compliance gaps.
• Developing or updating Fire and Safety Policies, procedures, manuals and inspection tools.
• Developing and delivering Fire and Safety Training for HI personnel.
• Conducting practical fire and emergency evacuation drills at selected sites.
• Supporting submission requirements to the Directorate of Occupational Safety and Health Services (DOSHS), where applicable.
4. Profile of the consultant The consultant will need to have the following capacities:
• Proven track record of conducting fire safety, health and safety assessment exercises
• Knowledge of the Occupational Safety and Health Audit, 2007 and subsidiary regulations
• Must be registered with Department of Occupational Safety and Health – Ministry of Labour and social protection
5. Duration and Place of Performance of the Service
The consultancy will be for a maximum period of 10 weeks . The service shall be carried out in Nairobi, Kakuma and Dadaab unless required otherwise.
6. Work Plan
Based on the proposed assignment the time line shall be agreed upon by the consultant and HI.
7. Report
The consultant shall provide the following deliverables:
The following reports shall be submitted :-
• Preparation of draft and final HS report
• Presentation of final HS report to HI and submission to DOSHS
• Presentation of the submitted Safety and Health audit report to HI
• Preparation of draft and final fire reports
• Presentation of final report to HI and submission to DOSHS
• Presentation of the submitted fire safety audit report to HI
• Preparation of draft and final risk assessment reports
• Presentation of final report to HI and submission to DOSHS
All reports shall be submitted in both editable electronic format and PDF format.
8. Contact Person
During the performance of the service, the consultant will be assisted by the Logistics Manager in setting up the travel schedule and coordination between the field offices and the consultant
9. Appendices
Willingness to adhere to Handicap International’s Federation institutional policies (Prevention and fight against corruption, Child Protection, Protection of Beneficiaries against sexual abuse and harassment). Available on the website: https://hi.org/en/institutional-policies.
10. Evaluation
Application documents submitted will be evaluated in three (stages);
1. General Mandatory Evaluation Criteria
For firms or institutions
1.Certificate of Registration
2.Trade license Certificate/ Business Permit
3.PIN/VAT Registration Certificate
4.Current Tax Compliance Certificate
5.Personal Accident Insurance cover
For Individuals
1.National ID
2.Relevant certifications
3.PIN/VAT Registration Certificate
4.Current Tax Compliance Certificate
5.Personal Accident insurance cover
2. Technical Capacity Evaluation)
a) Profile and experience of the company:
i. The firm should have proven expertise and experience in undertaking the service delivery. Attach three reference letters
ii. Provide list of assignments undertaken similar scope of work within the last 2 years along with names of clients (including contact person, email contacts, Postal address and telephone numbers – this must include the three referees provided above)
b) Professional/technical capacity/ capability
i. The proposed staff should have relevant experience and professional qualifications in the relevant field
3. Financial Evaluation
At the Financial stage, the Lowest Competitive Evaluated bidder and within budget estimates will be considered for the award of the contract.
How to apply
11: How to Apply
Potential service providers who meet these requirements and are available within the time period indicated should submit an application letter and curriculum vitae indicating their relevant qualifications, skills and experience, their understanding of the TOR, detailed budget as well as three recommendation letters by the current and previous institutions where similar services are/were provided.
The deadline for submission of expression of interest (technical and financial budget proposal) is 20th June 2026 4PM
Interested and eligible bidders are requested to send soft copies of application and company profile documents listed below to the following email address:
[email protected]
(Please indicate Health and Safety Audit on the subject line in your email application)
The electronic copies of the application to reach Handicap International office on or before 21st June 2026 4PM