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Objective
To help UPO establish a proper Monitoring, Reporting and Evaluation tools that can be used to ensure high quality, accountability, and transparency in its operations. The MEAL and Quality Assurance Manager must ensure that UPO staff have the necessary skills to carry out their works in effectively, efficiently and timely manner. the consultant should identify challenges, opportunities, threat and risk analysis that can help UPO management to take effective action to improve it’s operations.
Purpose
To monitor and evaluate the entire on-going project activities and conduct impact studies across the field area.
Conduct a critical and in-depth monitoring process to make sure all project activities are in the right way and performing according to the parameters set in the project initiation proposal.
The tasks
MEAL Manual development; the M&E is responsible to re-develop MEAL manual and the relevant annexes that fit UPO and voluntary operations; this include M&E guideline that covers project cycle from A-Z as well as illustrative handbook, formats and templates to be applied immediately in UPO operation. All the manuals and the format to be written in both English and Arabic languages.
Staff skills development and trainings: you are is tasked to provide intensive trainings and orientations on the MEAL applications and the templates use, the training may target all the field and senior staff both at the field and Khartoum level. The MEAL is also responsible to provide on job train at least 4 associates and ensure that he equipped them with necessary weaponry skills on MEAL so that they continue operating beyond the consultancy tenure.
Establishment of proper program structure: the consultant is tasked to establish a proper program structure that can facilitate effective communication between the field, and UPO partners. The structure also should demonstrate the frequency, channels and methodologies/protocols of information sharing and project data management between the field team.
Quality control: is responsible to ensure maximum quality control is applied and technical specification and donors’ requirements are being adhered to in all UPO projects. This includes timely implementation of the activities, the impacts, budgetary aspect and value for money, and deliverables against the indicator performances.
Obtainment of partners and community feedback: obtain concrete feedback on UPO staff performances, their satisfactions, and other comments both positive and negatives to help UPO address the issues of concerns and improve its operations in a way that meets donors’ requirements.
Projects review and implementation: The MEAL &QA is tasked to review all the recently implemented projects, current and upcoming project and see the progress made against the planned activities, set-up DIP, monitoring, reporting and implementation plans. The QA also to check on the filing system, documentations, pictures, and other supporting documents of all the projects implemented.
Establishment of proper information management. in consultation with the communication team should establish a proper information management system as well archive and retrieve all the information and data of UPO projects including pictures, photos and documents and file them into the new system/tools.
Field coordination: to daily follow-up with the Area manager and program officers to ensure the activities are being timely carried out. This will ensure a proper coordination with other NGOs, UN, INGOs and relevant forums is taking place as well as attending the sectors meeting both at field and Khartoum level
Reporting and communication. Support and collect progress reports from the field on weekly, monthly, and quarterly basis to prepare a donor reports and internal reports to be submitted on the given timeline. The M&E officer also responsible to develop success stories and case studies for most of the projects been carried out in the past.
Coordination and fundraising: attend regular sectors coordination meetings assigned as well as responsible of drafting M&E plans and inputs in the proposal including the logical framework.
How to apply
submit your CV and cover letter to [email protected]
