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The West African Health Organization (WAHO) is the specialized institution of the Economic Community of West African States (ECOWAS) responsible for health issues.
Its mandate is to provide high-level health care to the populations of the sub-region. Communicable and non-communicable diseases are the major causes of morbidity and mortality in the region; therefore, disease control and epidemic prevention are among the priorities of the 15 countries of the ECOWAS region and constitute a central tenet of WAHO’s activities.
The World Bank has provided grants to ECOWAS for WAHO to implement the following two (2) projects:
- The Health Security Program (HeSP) in West and Central Africa (P179078);
- The Sub-Saharan Africa Women’s Empowerment and Demographic Dividend-Plus (SWEDD+) Project P176693.
It is within the framework of the implementation of these projects that the OOAS is seeking to recruit a qualified and experienced Procurement Assistant.
Description of services
The Procurement Assistant will be responsible for assisting the Procurement Specialist (PS) on a daily basis in the effective and efficient conduct of procurement and contract management activities in World Bank funded projects and WAHO activities, in accordance with World Bank and ECOWAS requirements and procedures.
Functions and responsibilities:
Under the coordination of the General Coordinator of the Project Management Unit (PMU) of the West African Health Organization (WAHO) and the direct supervision of the Procurement Specialist, the Procurement Assistant will assist the latter (SPM) on a daily basis in the effective and efficient conduct of activities related to procurement and calls for tenders for projects and WAHO.
Among his or her tasks, he or she will be responsible for:
- Monitor and update all project procurement plans developed by the Procurement Specialist;
- Finalize the call for competition documents Call for Tenders, or Requests for Quotations (works and supplies and services other than consultancy services); Calls for Expressions of Interest, Requests for Proposals, draft contracts, etc.;
- Monitor and publish tender notices, expressions of interest and evaluation results on the websites and in the indicated channels;
- Support the convening of meetings of the opening, evaluation or compliance verification committees and drafting of the minutes of the meetings of said committees;
- Support the organization of bid evaluation committee meetings and send invitation letters and correspondence to members;
- Participate in meetings of the tender evaluation committees and replace the Procurement Specialist in the secretariat if necessary and ensure liaison with the user service;
- Monitor contract approval and execution chains;
- Draft contract award letters and purchase orders;
- Establish the schedule of meetings of the Evaluation Committee;
- Participate, in conjunction with the user service or beneficiaries, in the reception of goods/services and provide secretarial services for reception committees;
- Update the database of OOAS suppliers and consultants;
- Prepare quote requests submitted by the user service;
- Organize and ensure the updating of information on the markets in the STEP
- Ensure efficient physical and electronic archiving of procurement documents;
- Develop and update the market/contract monitoring dashboard weekly, half-yearly and annually;
- Replace the public procurement specialist in the event of absence;
- Carry out any other task assigned by the hierarchical superior or the OOAS.
Documents to provide
WAHO now invites eligible individual Consultants (“Consultants”) to express their interest in providing the Services. Interested Consultants will be required to provide information demonstrating that they have the relevant qualifications and experience to provide the Services.
Interested consultants are invited to submit an application package including:
- A letter of expression of interest addressed to the Director General of the OOAS and bearing the title of the position in the subject line;
- A recent, dated, signed CV highlighting the candidate’s qualifications, training, experience in procurement, including the names of projects and donors, skills and abilities for the mission;
- A copy of the diploma(s);
- A copy of the certificates/service certificates or work certificate attesting to the candidate’s professional experience as mentioned in his CV.
Qualifications, experience and skills
- Hold a university degree, equivalent to a bachelor’s degree +3 (Licence) in management, economics, law, engineering, procurement or other related disciplines;
- Have at least 3 years of professional experience in the management of procurement operations;
- Experience with World Bank and other international donor procurement regulations, procedures and standard documents;
- A high level of computer skills in computerized procurement systems.
- Proven experience working in a multicultural environment and with senior professionals, a variety of partners and diverse stakeholder groups;
- Very well organized and autonomous, with a positive attitude;
- Ability to write and speak in one of the three working languages of ECOWAS: English, French, Portuguese. A working knowledge of a second official language would be an advantage.
Selection method and procedure
The individual consultant will be selected based on the Individual Consultant Selection method in accordance with the World Bank’s Procurement Regulations for Borrowers Requesting Investment Project Financing (IPF), fifth edition of September 2023.
Following the call for expressions of interest, a shortlist of qualified candidates will be drawn up. The candidates thus pre-selected will be invited to an oral test to select the best candidate to invite to the contract negotiation.
Duration, place of assignment and nature of the agreement
The contract is concluded for a fixed period of two (02) years, renewable for the duration of the active program or project in the portfolio of projects financed by the World Bank, depending on satisfactory annual performance evaluations and available funding.
For this purpose, clear performance evaluation indicators will be defined.
OOAS reserves the right to terminate the contract if the consultant’s annual performance evaluation is not deemed satisfactory.
However, the decision to renew or terminate the contract must be subject to the non-objection of the World Bank.
The Procurement Assistant will be based at WAHO Headquarters in Bobo-Dioulasso, Burkina Faso. He or she will travel throughout the ECOWAS region as required.
Other information about the submission
Interested individual consultants may also obtain additional information on the reference documents at the email address below, during working hours, Monday through Friday, 08:00 to 16:00: [email protected]
They can also download the terms of reference or this call for expressions of interest from the WAHO website: https://data.wahooas.org/tenders/tenders/list
Interested and suitably qualified individual consultants are invited to express their interest by submitting their application electronically to https://data.wahooas.org/tenders/tenders/list
The deadline for receipt of applications is 25 November 2024 at 12:00 GMT.
The costs of preparing and sending the expression of interest are the responsibility of the consultant.