Senior Project Assistant – GCF Readiness Support to Angola

INTRODUCTION TO GGGI

The Global Green Growth Institute (GGGI) is a treaty-based international, inter-governmental organization dedicated to supporting and promoting strong, inclusive and sustainable economic growth in developing countries and emerging economies. To learn more please visit about GGGI web page.

CONTEXT

The Ministry of Environment (MINAMB) in the capacity of National Designated Authority (NDA) for Climate Finance has received grant funding from Green Climate Fund (GCF) to undertake a two-year Readiness project with the Global Green Growth Institute (GGGI) as delivery partner.

The project objectives are to support the development of the criteria and framework to nominate two direct access entities to the GCF; support the strengthening of the systems (including human, technical and institutional capacity) within the NDA in areas relevant to the objectives of the GCF and establish a mechanism and system within the NDA to enable the NDA to fulfil its roles and responsibilities to enhance their ability to access climate finance. In addition, it will support the enhancement of coordination mechanisms and no objection procedures following multi- stakeholder consensus; develop Angola’s GCF country programme and a strategy for private sector mobilization and a climate finance tagging system for tracking internal and external financial flows. At the final stage, this Readiness grant will develop or improve two concept notes for submission to the GCF.

The Senior Assistant will support the implementation of the project “Readiness Support to strengthen Angola NDA’s institutional capacity, mechanism and Country Programming for strategic engagement with Green Climate Fund (GCF)” which aims to directly enhance Angola’s readiness to access climate finance and develop the GCF Angola Country Programme, and another GCF Readiness Project. The role will be part-time as 50% FTE will work on this project with the other 50% on another GCF project expected to be approved during that period. The Senior Assistant will support the GCF Project Manager in the day-to-day basic transactional and implementation of the grant including but not limited to 1) preparing estimates, budgets, forecasts, reports, and other submissions as may be required; 2) leading the procurement process and facilitate the recruitment processes related tasks; 3) arranging and facilitating the workshops, multi-stakeholder consultations and any bilateral meetings with the NDA and key stakeholders, and providing backstopping as needed 4) leading the publication and dissemination of the NDA’s website content for relevant stakeholders in close collaboration with the consulting firm; 5) supporting other administrative related tasks related to the GCF grant agreement. The staff will be based in Luanda, Angola upon arrangement with the NDA.

PURPOSE

• Preparing estimates, budgets, forecasts, reports, and other submissions as may be required.
• Leading the procurement process and facilitating the recruitment processes related tasks.
• Arranging and facilitating the workshops, multi-stakeholder consultations and any bilateral meetings with the NDA and key stakeholders, and providing backstopping as needed
• Leading the publication and dissemination of knowledge products for relevant stakeholders in close collaboration with the consulting firm.
• Supporting other administrative related tasks related to the GCF grant agreement.
• Support the project manager and team to maintain regular and constructive contact with other national and international organizations working on climate change projects in Angola.
• Support the project manager and project team to facilitate effective communication and decision-making between GCF, GGGI, NDA and all stakeholders to ensure ongoing stakeholder cohesion and effective process management.
• Develop NDA’s website containing information on climate finance to strengthen the knowledge of in-country key stakeholders.
• Support the NDA to establish a broad-based multi-stakeholder engagement process. This includes the development of the GCF Country Programme.
• Support the selection and nomination process for two institutions to become potential direct access entities (DAEs).
• Support the development of a strategy for private sector mobilization and a climate finance tagging system for tracking internal and external financial flows.

ENGAGEMENT

Working with the NDA, GGGI, consultants and partners at all stages in the project implementation process by providing administrative support for the implementation of the project where needed to ensure alignment with both GCF and GGGI’s strategies and policies as well as assuring the overall direction and integrity of the project, and project administration.

• Maintain a good working relationship and share relevant information with stakeholders at an administrative level.
• Represent GGGI externally as part of the project team at meetings with the NDA and other key stakeholders.
• Support the project team to facilitate engagement with the private sector as part of development of the strategy for private sector mobilization to improve the availability of finance for climate change projects.

DELIVERY

The Senior Assistant will work closely with the team and the related government institutions at the national and sub-national level to deliver on the day-to-day project activities and will ensure that the following deliverables:

• Prepare and assist reconciliation of bank, cash and DOAC (Defrayment of Attendance Costs).
• Prepare all payments, cash withdrawal by bank and clearing cash advances, Enter all payment vouchers, receipt vouchers and other journals into Agresso on daily basis,
• Assist in monitoring of monthly program expenditure.
• Assist Regional Director to coordinate and manage GGGI wide audit which include internal and external audit.
• Support procurement activities of the country office ensuring adherence to decentralized and centralized procurement rules and regulations.
• Management invoice registration and payment, Process Travel Claims (TCs), other travel entitlements such as Daily Personal Expenses (DPE) and Terminal Expenses for staff, consultants, meeting participants and other official travelers. – Assist in preparation of quarterly travel plans.  Provide information and advice to the office, staff, and consultants about travel services as permitted by the rules.
• Assists in the organization of conferences, meetings, seminars, and workshops requesting, collecting and recording all information, processing expense claims and reports on behalf of meeting participants, contributing to the management of the event/meeting including logistics, security, protocol, hospitality.
• Prepare and manage estimates, budgets, forecasts, reports, and other submissions as may be required.
• Lead the procurement process and facilitate the recruitment process-related tasks.
• Lead the publication and dissemination of the NDA’s website content for relevant stakeholders in close collaboration with the consulting firm.
• Supporting other administrative related tasks related to the GCF grant agreement.

REQUIREMENTS

QUALIFICATIONS

• Bachelor’s degree in business administration or related fields.
• Fluency in written and spoken English and Portuguese is mandatory.
• At least 3 years of relevant professional experience in Angola.
• Good team player who can work as a multi-disciplinary and multi-cultural team member.
• Familiarity in working with international donors and government agencies in Angola is a strong asset.
• Ability to work with a range of stakeholders, including academia, banks, non-bank financial institutions, capital markets authorities, microfinance institutions, government officials, project investors, and CSOs.

FUNCTIONAL

• Experience in budgeting, reporting and project administration.
• Experience in capacity building and multi-stakeholder engagement
• An understanding of green and climate financing in Angola
• Demonstrated experience in project management support activities.

CORPORATE

• Understand and actively supports GGGI’s mission, vision and values.
• Promote the optimum use of public resources
• Promote an organizational culture of trust, transparency, respect and partnership.
• Process and share information easily.
• Manage emotions and stress positively, builds rapport and resolves conflict easily.
• Promote creativity and innovation among staff.
• Be able to lead where needed and provide solutions to project-level challenge.

 WORKING CONDITIONS

The Senior Assistant is an X5 grade level in GGGI’s national salary scale. Determination of base salary is subject to candidate’s experience, academic background, and internal equity. GGGI provides 15% of base salary towards retirement plan/long-term savings, 27 days of annual leave, and private health insurance. This is a national position and does not include relocation benefits.

GGGI is committed to providing a work environment that is sufficiently flexible to accommodate diverse life-cycle challenges and assist Staff members to achieve a better balance between work and personal/family commitments, thus ensuring high performance, long-term productivity, and well-being of Staff members.

Tagged as: Angola, GGGI