Warehouse Assistant – Projects Full Time

About Us

Mission for Essential Drugs and Supplies (MEDS) is a faith-based health solutions provider founded by an ecumenical partnership of the Kenya Conference of Catholic Bishops (KCCB) and the Christian Health Association of Kenya (CHAK). The Organization’s core mandate is being a reliable provider for quality and affordable Health Products and Technologies, Quality Assurance and Health Systems Strengthening Services. MEDS was established in 1986 and serves clients spread throughout Kenya, other regions in Africa and beyond.

Project Summary

MEDS has a contract with USAID Kenya called USAID Dawa za Ubora, which is scheduled to conclude in June 2026. The purpose of the contract is to obtain efficient, reliable and accountable supply chain management services for the procurement, warehousing, and distribution of health commodities for HIV, Malaria, Tuberculosis, Maternal/Neonatal/Child Health (MNCH) and Global Health Security (GHS) activities for patients across all 47 Counties in Kenya for adequate care, treatment and prevention for communicable diseases and other health needs.

About the role

The Warehouse Assistant is responsible for proper handling of USG products from receiving to dispatch, and ensuring good distribution practices as well as stock accuracy. The offer and contract are subject to availability of USG donor funding.

Job Responsibilities

1. Coordinate the receipt of USG products by overseeing receiving activities at the Third-Party Logistics (3PLs), ensuring proper handling, and posting products accurately in the system to maintain inventory integrity
2. Report on the status of inbounds and outbounds of Health Products and Technologies ( HPTs) to ensure adherence to established procedures by 3PLS
3. Ensure proper stock rotation to minimize product spoilage and maintain inventory accuracy
4. Participate in the preparation of HPT for shipment, ensuring proper labelling and packaging by 3PLs
5. Verify goods loaded against tally sheets and delivery notes during loading of trucks
6. Check and report the condition of the 3PLS warehouse environment to ensure it is clean and organized
7. Participate in physical stock counts and reconcile inventory records to ensure accuracy
8. Verify the implementation of quality control measures by 3PLS to maintain the integrity of HPT
9. Comply with all safety regulations and procedures to ensure a safe working environment
10. Verify processed orders at the 3PL to confirm that outgoing orders to clients are error-free, minimizing client complaints and enhancing service quality
11. Address client complaints by conducting thorough investigations, implementing corrective and preventive actions (CAPA), and resolving issues both physically and in the system to enhance customer satisfaction

Qualifications

• Diploma in Business related field, or Diploma in Health Systems Management or Enrolled Diploma in Pharmacy.
• At least two years of relevant work experience
• Technical competencies: strong organizational and time management skills, attention to detail and accuracy, physical fitness to lift and carry light objects; good communication and interpersonal skills

Tagged as: Kenya, Mission for Essential Drugs and Supplies