Senior Procurement Operations Officer Full Time

Duties and responsibilities

Under the supervision and guidance of the Division Manager Procurement, and the direct technical supervision of the Regional Procurement Coordinator the Local Senior Procurement Operations Officer will in his/her duty station:

1. Advise/assist the various Sector Divisions involved in the supervision of Borrowers project implementation activities as required by the relevant Presidential Instructions
2. Advise Borrowers, Suppliers, Consultants, Contractors and other Entrepreneurs on all aspects related to the procurement of goods and services under Bank Group funded projects
3. Participate in Preparation and Appraisal missions for projects with routine procurement components with a view to assisting Borrowers and Sector Divisions Staff to define the most appropriate modalities for procurement
4. Prepare the procurement chapter in the Project Appraisal Report
5. During the project/program preparation cycle missions, assess the adequacy and effectiveness of the procurement capacity at the Executing Agencies and Project Implementation Unit as well as provide advisory technical support to the project/program team on matters of procurement as an input to a new project
6. Undertake assessment of Country Procurement Systems of his/her country based
7. Participate in the project/program Launching Mission to assist the project/program team in developing capacity building of the Executing Agency in the area of procurement
8. Review, provide comments and participate in working group meetings of lending and non-lending activities reports
9. Receive, review and approve all tender related documents requiring the Bank’s “No Objection”, “Approval” or “Action” under the Procurement Policy of the Bank; monitor practical aspects by assisting the Projects’ Task Managers to supervise the procurement activities carried out by the Borrower throughout the project cycle
10. Maintain an on-going system of monitoring the compliance with the Bank’s Procurement Policy by the Borrowers and actions taken by project management to implement internal and external audit recommendations and report on the status of implementation
11. Facilitate and undertake training seminars /workshops for the Borrower and Bank Staff
12. Ensure that procurement information and data entering in SAP by sector experts are effective, correct and accurate
13. Undertake Annual Post Procurement Review Report on on-going projects with a view to advising Management on lessons learnt
14. Provide or generate reports (monthly or quarterly or as requested)
15. Execution of audit findings as directed – initiating the necessary corrective actions to address all audit findings in Procurement function and prevent any repeat thereof

Selection Criteria

1. Hold at least a Master’s degree or equivalent in Public/Business Administration, Law, Engineering, Procurement, Economics or related fields
2. A minimum of five (5) years of relevant professional experience in providing procurement support and advice to the preparation and implementation of programs and projects financed by the Bank or any other similar institution in developing countries
3. Proven familiarity with and solid experience in the practice of procurement of goods and works and the acquisition of consultancy services under donor funding conditions, it would be desirable to have knowledge of Bank Procurement policy
4. Experience in supervising and effectively managing implementation ofdevelopments projects and programs
5. Ability to be flexible, open-minded with integrity, client and results oriented for achieving both Bank’s and Borrowers’ objectives
6. Effective consulting and advisory skills that enable Sector Staff and Borrowers to build their confidence and skills to deal with procurement issues
7. Good networking skills and judgment are required while working within teams and when building professional relationships with procurement specialists and sector specialists working in the Region
8. Ability to communicate effectively (written and oral) in English with a working knowledge of the French language,
9. Competence with standard MS Office software (Word, Excel, PowerPoint), preferably combined with knowledge and experience of SAP operations.

THIS POSITION DOES NOT ATTRACT INTERNATIONAL TERMS AND CONDITIONS (THE POST HOLDER WILL BE CONSIDERED AS A LOCAL STAFF AND WILL NOT HAVE INTERNATIONAL TERMS AND CONDITIONS OF EMPLOYMENT).

ONLY APPLICANTS WHO ARE NATIONALS OF KENYA OR are nationals of member countries of the bank who ALREADY HAVE A PRE-EXISTING LEGAL RIGHT TO LIVE AND WORK IN KENYA WILL BE CONSIDERED FOR THIS POSITION.  THE BANK DOES NOT Sponsor or sUPPORT APPLICATIONS FOR WORK PERMITS AND RELOCATION in relation to this post. 

Tagged as: AFDB, Nairobi, Procurement