JOB PROFILE | |
JOB TITLE | Office Manager (Bilingual Secretary) |
INSTITUTION | ECOWAS Regional Competitive Authority (ERCA) |
GRADE | G5/G6/G7 |
ANNUAL SALARY | UA20,581.97 USD32,474.24/UA24,770.16 USD39,082.35/UA29,051.08 USD45,836.80 |
STATUS | Permanent |
AGENCY | ECOWAS Regional Competitive Authority (ERCA) |
DEPARTMENT | Trade, Customs, Free Movement and Tourism |
DIRECTORATE | Office of the Director, Administration & Finance |
DIVISION | |
LINE SUPERVISOR | Director, Administration & Finance |
SUPERVISING | |
DUTY STATION | BANJUL, GAMBIA |
Applications should sent to: Office Manager (Bilingual Secretary)
ROLE OVERVIEW Under the supervision of the Director, Administration & Finance, the incumbent should play a vital role in the smooth running of the Department. From welcoming visitors, to reception of calls, fixing appointments, organizing the schedule of his/her superior, drafting of correspondence and filing documents, his or her duties will be critical to the daily activities of the Department /Directorate. In this regard, he/she should be quite accessible and responsive in the face of competing demands from both internal and external parties. ROLE AND RESPONSIBILITIES
· Administrative Management: organise meetings; receive, draft, type and make follow-up on administrative letters; book meeting rooms; request and provide supplies to the office. · Management of mail and documents: create a recording system of in-coming and out-going mails; ensure e-archiving and e-filing of documents using ECM software for easy retrieval when the need arises; manage documents (in-coming and out-going, filing of letters); ensure follow-up on documents submitted for signature or approval. · Computer skills: Knowledge of Ms Office, ECM and other Ecolink software when it is possible. Demonstrate ability in word processing in English, French and/or Portuguese. · Perform any other duty assigned by the supervisor
ACADEMIC QUALIFICATIONS AND EXPERIENCE · HND or equivalent in Secretarial Studies or Administration or a related field from a recognized higher institution; · 6 years’ experience in administrative and secretarial services; · Sound judgment and the ability to make reasonable decisions with little supervision; · Knowledge of related computer software and relevant ECM filing systems and correspondence-related procedures, guidelines and processes to preparing and using administrative documents and templates.
ELIGIBLE CANDIDATES Nationals of Gambia or other ECOWAS member-states resident in Gambia. |
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