The incumbent will provide technical support to CGWEP with the responsibility for the logistics functions across Chad including supply chain, procurement, assets and fleet management, and Housing management. The Guinea worm Eradication Program in Chad is based in N’Djamena with decentralized field bases.
Tasks and Responsibilities:
A. LOGISTICS MANAGEMENT
1. Logistics TA will be responsible for ensuring all necessary logistics of the program. The Log TA is in charge of the regular running and/or set up of the base and field base including management of the logistics team. The Logistics TA must coordinate with administration, HR, and program field staff.
2. Participate in program planning and advising on logistics considerations.
3. Provide logistical support to the field offices, as well as advice on application of logistics management best practice, systems and procedures.
4. Take initiative in management improvement for the logistical functioning.
5. Ensure the implementation, monitoring and evaluation of new initiatives and procedures related to logistics.
6. Conduct special management reviews and/or follow-up on audit observations to assist in the improvement of office procedures and practices related to logistics.
7. Ensure a safe, respectful, efficient, and effective logistic team- work environment while building a sense of team by giving all staff the opportunity to grow professionally.
B. PROCUREMENT MANAGEMENT
1. Logistics TA will ensure the proper functioning of supply chain including procurement planning, purchasing of goods and services, their transport and storage.
2. Support the staff in handling of all procurement.
3. Ensures product technical information to be used by program in ordering process are maintained and documented/archived.
4. Provide overall supervision and coordination for supply chain with logistics officers (logistician and compound manager). Specific duties will include the following:
a. Serve as primary approving officer for office supply requests ;
b. Ensure office supply requests follow proper protocol ;
c. Track non-available items and submit weekly request, if necessary, to CR/CRA;
d. Coordinate all incoming and outgoing shipments while always prioritizing field technical
e. Track shipments in process; and investigate and report on any discrepancies between waybills and received items.
5. Serve as the procurement officer, establishing a procurement system and ensuring that all purchases for the organization are done transparently and fully in-line with established procurement manual at all times.
6. Ensure constant availability of running supplies/services/works such as fuel, office supplies, transportation means, Abate kits and other supplies needed by the field teams. etc.
C. WAREHOUSE AND ASSETS MANAGEMENT
1. Ensure appropriate storage and stock management standards across the country
2. Ensure TCC-supported programs maintain accurate inventories of all physical resources through the following:
a. Ensure stock delivered to supply hub is verified upon delivery ;
b. On a weekly basis, ensure through physical checks that stock cards or other documentation of inventory items are up to date and weekly inventory is submitted by the warehouse keepers. Any discrepancies between stock cards/inventories/waybills and physical counts must be reported weekly to the CR/CRA ;
c. Ensure inventories, stock included, accurately reflect all tools/stock database and equipment;
d. Ensure system of internal asset control including a properly documented waybill system;
e. Verify inventories on a weekly basis and ensure inventories are disseminated in a timely
f. Along with the relevant field logistics officers, maintain effective asset controls and tracking for all staging areas in the program area of responsibility.
3. Manage periodic inventories, stock clearance and investigations over discrepancies. Verify that TCC assets, materials and supplies are being used in an honest and transparent fashion.
4. Assist the CR to establish policies and procedures for transportation, procurement and logistics management TCC supported programs by providing direct, day-to-day management and oversight of the aforementioned areas.
5. Manage traceability & reconciliation between orders, deliveries, stock cards and distribution to the end user and liaise with the warehouse officers for problem solving.
6. Maintain an up-to-date asset inventory, including proper asset labelling; investigate and document any loss or damage.
D. FLEET MANAGEMENT
1. Directly supervise the field logisticians to ensure the following:
a. Drivers follow established policies and procedures;
b. Management of fleet of vehicles including supervision of logbooks, vehicle registration,
insurance, monthly fuel consumption and maintenance.
c. Support and organize weekly vehicle movement planning and staff movement; transport
decisions are taken with technical (field) considerations taking priority;
d. Logistics are properly established to ensure field needs are met immediately;
e. The CR/DCR are immediately aware of all transport or logistical needs threatening the ability of technical staff to do their jobs in a properly manner ;
2. Supervise the maintenance of Codan Radios and verification of field usage.
3. Supervises the organization, planning, and maintenance of the vehicles, motorcycles and bicycles.
1. Supervise the control of furniture, fixtures, and equipment in TCC buildings.
2. Ensure proper working & living conditions for all staff in each TCC premise, at all times, by maintaining an efficient general services approach.
1. Work cooperatively and harmoniously with government officials and TCC colleagues to strengthen TCC-supported programs in every way possible.
2. Represent The Carter Center with pride, integrity, professionalism, humility, respect for persons, and sensitivity to local culture and traditions. Be constantly aware that you represent an organization founded by a former President of the United States who believes in working aggressively and harmoniously to assist and strengthen health service delivery.
3. Work daily with awareness that the TCC works in support of the Chad Guinea Worm Eradication.
4. Other duties as required and/or assigned by the CR/DCR of the CGWEP.
COMPTENCES AND SKILLS
The successful applicant will have:
1. Substantial experience in Logistics Management, preferably in an INGO environment overseas and/or similar operating context in Chad.
2. Experience in supply chain and procurement, assets, fleet management with emphasis in mechanics, and housing management.
3. Knowledge of communications and technical equipment, and experience managing staff.
4. The ability to manage their own workload, work to strict time-frames and deal with complex issues.
5. Cross-cultural skills, strong written and communication skills and the ability to relate well to people.
6. Fluent in both English and French.
In your application, please, refer to KALETA.co as your source of information for this position