Head of Administration and Finance Full Time

Aim of the position: The Head of Administration/Finance assures compliance (accountability) with AVSI’s internal policies and procedures, and according to those provided by the Donors. She/he performs each activity according to the Code of Ethics in line with AVSI Mission, Values and Method and shares the organizational culture with colleagues, beneficiaries and all stakeholders. She\he is a role model in understating, sharing and adhering to AVSI core values and behaviors (focusing on transparency, integrity, accountability, etc. as per AVSI Code of Ethics) and ensures their adoption and implementation.

Starting Date: 01/07/2025

Period: 12 months

Language: French

Reporting to: Directly report to the Country Representative

Main tasks and responsibilities:

• Under the lead of the Country Representative, he\she, plays a key role in the development and implementation of the country programme direction and strategy in all aspect related to administration/finance
• Collaborate with HR at the Country level for administrative issue related to employment and under the supervision of the Country Representative
• Ensure compliance with AVSI policies and local laws including NGO law, tax, and any other applicable local laws, providing a framework for effective policy implementation concerning Admin-Fin
• Developing and implementing annual departmental plans in line with the country annual plan and measuring performance against key indicators
• Under the supervision of the Country Representative, he\she is the liaison with HR at the local level for the administrative aspect of employment
• Promote the technical and professional growth of the Administration/Finance staff, including the staff of the peripheral offices
• Ensure all projects adhere to AVSI’s systems and procedures (administrative and financial) so that effective and efficient support functions contribute to improvement of programme quality
• Ensure that project implementation meets donor compliance requirements
• Ensure AVSI in complies with all legal and bureaucratic requirements in country
• Support field sites in the timely preparation of projected expenditures each month (cash book management) and discuss/analyse monthly Financial Planning and reports
• Exercise accurate budget control and ensure financial management at project sites are in line with relevant project proposals
• Oversee budgets revision/realignments for submission to donors and provide advice and assistance where necessary
• Ensure that an overview of project spending and financial reporting is maintained and provide advice and assistance whenever required

Essential Requirements:

• Education: University degree in Business Administration, Economics or equivalent
• Work experience: at least 5 years of global experience in finance / administration; at least 2 years of experience in development/Humanitarian context
• Language proficiency: Proficient knowledge of French and English (written and oral) C1

Required skills and experiences:

• At least 2 years of experience as finance/administration manager
• Proficient knowledge of the standard IT software
• Strong capacities of financial management and planning
• Leadership and training skills
• Corporate managing and organizational skills
• Capacities of managing of external audits
• References from previous employers are required

Tagged as: AVSI Foundation – ETS, Democratic Republic of the Congo