Preliminary remarks
1. European Union Election Observation Missions (EU EOMs) are independent in their findings and conclusions, but must, at all times, adhere to the standard EU methodology for election observation in both political/electoral and implementation/security matters, as outlined in the “Handbook for European Union Election Observation. 1 ” EU EOMs must follow standard guidelines, models and practices as specified by the European Commission and the European External Action Service (EEAS). All mission members must follow the EU Code of Conduct for election observation, as well as adhere to the UN “Declaration of Principles for International Election Observation and Code of Conduct for International Election Observers”.
2. The Core Team is an essential component of EU EOMs. The respective roles and responsibilities of all retained experts is a key element of a successful mission. All members of the Core Team must be experienced in election observation or related activities, fluent in the working languages of the mission, and be able to work cooperatively in a team. Experience and training within EU missions and initiatives will be considered an asset.
3. Please note that due to the evolving context of elections, the following Terms of Reference offer a general overview of the requested job profiles that is potentially subject to changes. The final version including the detailed description of the final profiles and responsibilities of each analyst/expert will be provided in the contract.
4. All Core Team members are required to participate in EU EOM briefings and debriefings organised by the EEAS and the European Commission. These activities are an integral part of the mission.
The working and reporting language of the mission will be French.
Interim reports will be submitted in French.
The final report will be submitted in French.
ELECTION ANALYST
The Election Analyst is responsible for assessing the performance of the election administration and other public authorities in the preparation and conduct of the electoral process.
S/he will analyse the effectiveness of the relationship between the Independent National Electoral Commission (CENI), CER, CED and CEC with other administrations (particularly the Ministry of Interior, the Ministry of Communication, the Ministry of Defence, the Ministry of Finance, the Ministry of Justice in particular the HCJ and the HCC) and international technical assistance. The Election Analyst should coordinate closely and share information with the Observer Coordinator, the Data Analyst, the Legal, Political and Media Analysts. S/he will work under the supervision of the CO and DCO.
S/he will:
1. Become familiar with the legal and regulatory framework for the election; assess the implementation of the national election legislation, at the level of the Independent National Electoral Commission of Madagascar and other governmental bodies responsible for administering elections, concerning, in particular, the delimitation of constituencies, voter registration, political party registration, candidate registration and the polling, counting and tabulation of results;
2. Assess the performance of the election administration and other governmental bodies concerning technical preparations for the election. Special attention should be paid to the measures taken to promote women’s participation;
3. Assess the potential for electoral violence before/during/after the electoral process;
4. Attend sessions of the election administration, follow the issues on its agenda, meet with relevant members of the different technical bodies that constitute the election management, and provide the EU EOM with information about the meetings and complaints brought to the election administration;
5. Assess the performance of the election administration, the extent of its effectiveness, independence, impartiality and transparent operation, and the degree to which it has the confidence of election stakeholders;
6. Assess the election administration’s capacity, in relation to voter education initiatives, training of election officials, material production and distribution;
7. Maintain regular relations with election analysts in other international observation missions, and international technical assistance provided to the CENI;
8. Conduct regular meetings with election analysts from NGOs (domestic and international) involved in the electoral process. Liaise with domestic observers’ groups;
9. Support the DCO in developing the analytical framework and implementing the EU election observation methodology;
10. In consultation with all other Core Team members and IT specialist, prepare STO report forms, ensuring that the information gathered can be processed effectively;
11. Coordinate, with the Data Analyst, the analysis of the data contained in observer report forms and highlight clearly anomalous results;
12. Brief mission members on important issues regarding their areas of responsibility;
13. Participate in observer briefings, debriefings and Core Team meetings;
14. Contribute to the preparation of interim reports, preliminary statements and the final report;
15. Contribute to the internal report, including suggesting any methodological improvements and information on possible areas of technical assistance;
16. Perform any other duties as required for the good functioning of the EU EOM;
17. If requested be available for the return visit and roundtable.
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