Director of Supply Chain McGovern Dole Food for Education and Nutrition Program, Guinea-Bissau

Job Title: Director of Supply Chain McGovern Dole Food for Education and Nutrition Program

Job Location: Bissau, Guinea-Bissau

Department: Education

Reports to: Chief of Party with dotted lines to the Head of Operations

Anticipated Start Date: 1^st October 2019

Note: This position is contingent on donor funding.

About CRS:

Catholic Relief Services (CRS) is the official international humanitarian agency of the Catholic community in the United States. CRS works to save, protect, and transform lives in need in more than 100 countries, without regard to race, religion or nationality. CRS’ relief and development work is accomplished through programs of emergency response, HIV, health, agriculture, education, microfinance and peacebuilding.

PROJECT BACKGROUND

CRS is seeking applications from qualified candidates for a Director of Supply Chain position to provide oversight of commodity management and staffs in that department for an anticipated U.S. Department of Agriculture (USDA) McGovern-Dole International School Feeding and Child Nutrition Program (MGD) in Guinea Bissau. The MGD Program supports education, child development and food security in low-income, food-deficit countries around the globe. The program provides for the donation of U.S. agricultural commodities, as well as financial and technical assistance, to support school feeding, literacy and maternal and child nutrition projects.

JOB SUMMARY

The Director of Supply Chain will support the Chief of Party (COP) in the overall management of the FFE Guinea Bissau program supply chain. He will be directly responsible for providing oversight of supply chain Management and staffs in that department. S/he will plan, manage, and provide technical and operational oversight of all supply chain activities – including procurement, logistics, transportation, and warehousing – to ensure effective and efficient delivery of goods to the poor and vulnerable. S/he will anticipate and manage supply chain needs and challenges, and introduce improvement solutions, applying the principles of stewardship, integrity, transparency, and accountability

SPECIFIC RESPONSIBILITIES

Commodity Accountability & Reporting

• Ensure that efficient structures and systems are in place to assure accountability of FFE food commodities.
• Manage the protocol surrounding the acquisition and use of waybills including the approval of all waybills written for the movement of food
• Supervise the preparation of accurate Semi-annual Reports, Recipient Status Reports and Loss Reports for submission to USDA through CRS.
• Supervise the preparation of timely and accurate loss reports on behalf of the project.
• Review all Monitoring Reports on food distributions including regular warehouse inventories of warehouses.
• Make periodic visits to the Field to inspect school food stores and witness commodity issued to school kitchens and other logistics to ensure compliance with accepted procedures and principles.

Supply Chain Management

• Periodically review CRS’ commodity management, warehousing, transport and handling arrangements to assure compliance with USG Regulations.
• Lead design and implementation of a strategic sourcing and procurement process to identify, assess, select and contract suppliers that will deliver the maximum value for money to the organization. In close coordination with the procurement team oversee relationships with key suppliers and assess supplier performance.
• Ensure that adequate control and risk mitigation measures are in place at each stage of the supply chain of commodities.
• Oversee the analysis of commodity losses, consolidation of Damaged and Missing Commodity Reports.
• Ensure that unfit commodities all project warehouses are certificated and disposed of in accordance with Regulation 11.
• Support the MEAL team, the Commodity Supply Chain Management and Field Staff in the roll out and use of Field Based Technology for the capture and analysis of food and other data in the field.
• Manage logistical infrastructure, storage facilities and transportation resources. Oversee application of systems and procedures for inventory and commodity transportation, warehousing, and distribution, as well as for vehicle management to ensure proper handling and safeguarding of assets. Ensure related safety and security protocols are implemented.
• Oversee inventory control and the management of comprehensive goods tracking and record keeping systems throughout the whole supply chain cycle, from time of request until time of delivery. Ensure timely preparation and submission of various reports.

Commodity Staff Management and Capacity Building

• Effectively manage talent. Provide coaching, strategically tailor individual development plans, and complete performance management for direct reports. Monitor and assess performance to ensure adequate capacity for successful support of high quality programming.
• Conduct performance appraisals and regular coaching sessions to improve performance of supervisees
• Supervise the activities of the Commodity Supply Chain Manager and all other commodity management staff.
• Ensure program supply chain staffs have adequate knowledge to manage commodity as per USDA regulations.
• Arrange training program commodity staff in end use monitoring, warehouse management/record maintenance and report preparation.

Contract Management

• Oversee all aspects of contracts management related to food commodity importation, handling, storage, and transportation from the port to each of the schools in the program area.
• Ensure that competitive contract prices are secured for the following:
  – Primary and secondary warehouses
  – Transportation from central warehouse, to regions, and then onto school locations
  – Surveyor
  – Fumigation
  – Clearing and Forwarding

Record Retention and Audit

• Ensure compliance with agency record retention policies.
• Ensure the maintenance of a record retention system, including hard copy and electronic filing systems.
• Ensure country program is prepared for audits and auditors.
• Ensure any audit findings are closed within a reasonable period and the cause of the finding has been effectively corrected.

Representation

• Serve as the primary representative of CRS/GB in relevant commodity related meetings.
• Maintain effective working relationships with NGOs, WFP, and other food pipeline agencies.

Competencies

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Set clear goals and manages toward them
• Collaborate effectively with staff and stakeholders
• Manage financial resources with integrity
• Applies program quality standards to project design and organizational learning

Agency-Wide Competencies (For All CRS Staff)

These are rooted in the mission, values, and guiding principles of CRS and used by each staff member to fulfill his or her responsibilities and achieve the desired results.

• Integrity
• Continuous Improvement & Innovation
• Builds Relationships
• Develops Talent
• Strategic Mindset
• Accountability & Stewardship

Representation

• Maintain effective working relationships with NGOs, WFP, local authorities, implementing partners and other civil society players

Key Working Relationships

Internal: Country Representative, HoOPS, HOP, Program Managers, Logistics Manager, Procurement Officers, Administrative Manager, HR Manager, IT Manager and other Support Managers, HQ Shipping, DRD for Management Quality, Internal and External Auditors.

External: Host Country port and shipping authorities, clearing and forwarding agents, shipping companies, transporters, vendors.

Supervisory Responsibilities: Logistics Management Information System (LMIS), Supply Chain Officer (TBC),

Travel Required: 30% of time of required travel to field offices.

QUALIFICATIONS & EXPERIENCE

• Master’s degree in Social Sciences, Economics, Business Administration, Logistics Management or equivalent experience.
• Knowledge of and experience with various public donors’ regulations. Understanding of the Federal Acquisitions Regulations (FAR), WHO regulations and Generally Accepted Commodity Accountability Principles (GACAP).
• At least 5 years’ experience in Administration, Commodity Management, and Logistics
• Three years’ experience in Title II commodities management as a Senior Manager.
• Experience with Food Aid programs especially Title II, with an in-depth knowledge of USAID Regulation 11 and 26, with OMB Circulars, A-122 and A-133, CRS Commodity Management Manual, and GACAP.
• Supervision experience required.
• Excellent writing and communication skills.
• Fluency in French and excellent English writing skills especially with the ability to produce quality written reports for the donor in English on a timely basis.
• Ability to communicate in Portuguese or Spanish is desired
• Demonstrated ability to work in multidisciplinary teams and independently to meet strict deadlines.
• Willingness to live in and travel to remote parts of the country with basic amenities.
• Excellent knowledge of computer word-processing and spreadsheet programs and in Foodlog+
• Proficient in MS Office package (Excel, Word, PowerPoint, Visio) and information management systems.

What we offer

CRS offers a comprehensive benefits package including medical, dental, life insurance, vision, generous retirement savings plan and the opportunity to work in a collaborative, mission-driven culture that is committed to improving the lives of the poor throughout the world.

***Our Catholic identity is at the heart of our mission and operations. Catholic Relief Services carries out the commitment of the Bishops of the United States to assist the poor and vulnerable overseas. We welcome as a part of our staff people of all faiths and secular traditions who share our values and our commitment to serving those in need. CRS’ processes and policies reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

Disclaimer: This job description is not an exhaustive list of the skill, effort, duties, and responsibilities associated with the position.

CRS’ talent acquisition procedures reflect our commitment to protecting children and vulnerable adults from abuse and exploitation.

EOE/M/F/D/V – CRS is an Equal Opportunity Employer.