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Position Type: Local Staff
Job Summary:
ECODIT is seeking a Director of Finance and Administration (DFA) for the anticipated “USAID Conservation through Economic Empowerment in the Republic of Congo (ROC)”, a potential five-year project that will help reduce the threat to Congo Basin biodiversity and forests resulting from extractive practices and lack of economic alternatives. It will do so by focusing on opportunities to support “green industries” that improve the well-being of forests, wildlife and rural dwellers at a scale sufficient to impact large areas and diverse populations.
Job Duties:
The DFA will support the Chief of Party in his/her responsibility for management of project administration, finance, accounting and human resources. S/he will be responsible for effective, efficient, and timely submission of financial reports and for ensuring that administrative, financial and contracting systems are functioning to support the project’s success. S/he will be responsible for oversight of a team of 10-20 persons who will be brought on board to manage the project. S/he also will work closely with the ECODIT Home Office (HO) Project Manager (HOPM), ECODIT HO Project Accountant, and other ECODIT support staff.
The DFA will be required to perform the following responsibilities including but not limited to:
Financial Management
- Establish and maintain finance systems according to Company and donor standards.
- Plan, implement, maintain, and evaluate the project’s internal financial and accounting controls to ensure prevention and detection of fraud and errors.
- Supervise administrative and finance support staff.
- Manage procurement consistent with all relevant rules and regulations.
- Track financial and administrative performance of local subcontractors and grantees and maintain a clearly documented audit trail.
- Support the Chief of Party (COP) in analyzing and preparing budgets and financial reports, and monitor operations throughout the year to ensure adherence to budgets.
- Ensure timely and accurate processing of transactions, conforming to established accounting standards, Company policies and donor regulations.
- Prepare and monitor cash flow, advance requests, reconciliations, and Field Office inputs to monthly project invoices. Liaise with the Company Home Office/headquarters accounting, finance, and HR staff as needed.
- Oversee financial audits of the program. Respond to and implement audit inquiries, findings, recommendations and observations.
- Maintain close and ongoing communications with the project’s banking institution to ensure accounts and transactions are regularly monitored and balances verified.
- Oversee the project petty cash account.
Administration Management
- Ensure proper segregation of duties and internal controls among finance and administrative staff.
- Continuously improve the operational systems, processes, and policies in support of the Project – specifically, support better management reporting, information flow and management, business process and organizational planning.
- Ensure the clear and systematic filling organization of financial documents.
- Supervise and support project staff on interrelated compliance matters to ensure consistency with the Company, local laws, and the donor (USAID, other) rules and regulations.
- Ensure timely and complete vetting of vendors and supervise staff responsible for maintaining vendor due diligence documentation up to date.
- Ensure per diem, travel advance and other policies are strictly enforced.
- Supervise procurement and ensure that all project equipment, transport, and supplies are procured in a timely and appropriate manner and in accordance with the budget. This includes supervising and updating of the non-expendable property (NXP) inventory and verification of proper coding and tagging of NXP, per the donor (USAID, other) branding and marking requirements.
The DFA will be based in Brazzaville, Republic of Congo and may be required to travel to other parts of the ROC for project implementation.
Qualifications:
- 10 – 15 years of experience in administration and/or accounting
- Master’s degree (or equivalent) in the subject of finance, administration or accounting
- At least five years of experience in accounting or administration role with development projects financed by international donors (USAID experience preferred)
- Experience managing/supervising a team of 10-20 people
- At least five years of experience working in the Republic of Congo
- Excellent English language speaking skills
- Very good English writing and reading skills
While Nationals of the Republic of Congo are preferred, the position is open to those who meet the qualifications subject to USAID approval and authorization to work in the Republic of Congo.
Interested candidates should submit a brief cover letter and CV via the ECODIT website. Only shortlisted candidates will be contacted. ECODIT is an Equal Opportunity Employer and is proud of its diverse staff.
