Deputy Supply Chain Referent – Back Office (for Medical Supply Chain) Full Time

Main Purpose

Ensure the development of supporting tools and strategies for Medical Supply Chain stakeholders in close collaboration with the Front Office and the Health Services. This mainly includes maintaining, updating and identifying the OCG Supply Chain guidelines and SOP’s, but as well taking part of intersection initiatives and training strategies.

Your main responsibilities

Process and procedures :

• Analysis, simplification and sharing of the current internal macro, and micro-processes and standard operating procedures to be adapted to field operations, to possible mutualisation and to be developed in close collaboration with the Health Service.
• Establish, improve, and maintain the standard report formats for project, mission, field visit, and HQ purposes.
• Maintain and update the OCG supply guidelines and standardise the mission supply ones.
• Updating, maintenance and rationalisation of existing tools and related user manuals
• Support the Supply Chain Stakeholders within the implementation of the MSF Switzerland supply standards
• Back up of the Supply Referent back office for the intersection platforms and can be the focal point to some of them
• Work closely with the MSF Switzerland Health Service on Medical supply chain projects (e.g., Med Order, reporting tools).
• Contribute to the maintenance and development of Supply Chain documentation (Knowledge Management)
• Be the focal point for Medical Item Supply Management in the Supply Chain Unit

Human ressources :

• Collaborate on every Supply training (PPD, SCMT, Supply Pharma Week….) and other department training that could include a Medical Supply chain part (intersection for example)
• Creation and animation of Supply modules of various MSF trainings
• Briefing/debriefing (hq and field)
• Participate to the recruitment process for detachments and international position( correction of technical test and technicals interview)

Other :

• Can represent the Supply Chain Unit or OCG in current and futur OCG studies, working groups and plateforms.
• Can perform field visits for on-site training, coaching , assessments, support, and project monitoring

Requirements

Essential

• Fluent in French & English
• More than 2 years MSF field experience in Medical stock management and supply management or supervisory position
• Pharmacy/Medical degree or specialization in Medical Supply Chain.
• Advanced knowledge of MSF Supply Chain
• Advanced knowledge of Medical Item management (Good Storage and Distribution Practicices)
• Advanced Excel skills
• Sensitivity to softwares ( Microsft powerBI…)
• Attention to detail, strong analysis and synthesis
• Strong organisational skills
• Cross-functional oriented
• Very good communication skills
• Capacity to work independently, initiative
• Capacity of innovation
• Team spirit

Considered as assets

• University degree in Supply Chain Management or equivalent professional qualification/ certification an advantage
• Spanish and Arabic knowledge

About MSF

MSF is an equal Employer and does not charge any application/recruitment or training fee. MSFCH welcomes applications from people of all sexual or gender identities and encourages women to apply.

The protection of your personal data is important to MSF. By submitting your application, you consent to MSF using your personal data only for the recruitment process (i.e. receive all the information and documents necessary to proceed with the recruitment process, validation of best applications and selection of the most suitable candidate). Your personal data will be treated confidentially. MSF will not use your personal data in any other way other than for the purposes of this recruitment.

Tagged as: Médecins Sans Frontières en Suisse, Uganda