Request for Proposals (RfP)
Policy Expert
IUCN ESARO Kenya Country Office, BIODEV2030 Phase 2
RfP Reference: IUCN-05-09- PA04570-1
Welcome to this Procurement by IUCN. You are hereby invited to submit a Proposal. Please read the information and instructions carefully because non-compliance with the instructions may result in disqualification of your Proposal from this Procurement.
IUCN Contact: Tenders Kenya, tenders.kenya@iucn.org
DATE
ACTIVITY
10th September
Publication of the Request for Proposals
30th September
Deadline for expressions of interest
15th September
Deadline for submission of questions
20th September
Planned publication of responses to questions
30th September
Deadline for submission of Proposals to IUCN (“Submission Deadline”)
1st October
Clarification of Proposals
8th October
Planned date for contract award
15th October
Expected contract start date
Proposals must be prepared in English.
IMPORTANT: Submitted documents must be password-protected so that they cannot be opened and read before the submission deadline. Please use the same password for all submitted documents. After the deadline has passed and within 12 hours, please send the password to the IUCN Contact. This will ensure a secure bid submission and opening process. Please DO NOT email the password before the deadline for Proposal submission.
IUCN will use the following Pre-Qualification Criteria to determine whether you have the capacity to provide the required goods and/or services to IUCN. Please provide the necessary information in a single, separate document.
Pre-Qualification Criteria
1
3 relevant references of clients similar to IUCN / similar work
2
Confirm that you have all the necessary legal registrations to perform the work
3
State your annual turnover for each of the past 3 years
4
How many employees does your organisation have who are qualified for this work?
The Technical Proposal must address each of the criteria stated below explicitly and separately, quoting the relevant criteria reference number (left-hand column).
Proposals in any other format will significantly increase the time it takes to evaluate, and such Proposals may therefore be rejected at IUCN’s discretion.
Where CVs are requested, these must be of the individuals who will actually carry out the work specified. The individuals you put forward may only be substituted with IUCN’s approval.
IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:
Description
Information to provide
Relative weight
1
Methodology and work plan
25%
1.1
1.2
2
Qualifications and expertise of proposed consultants:
[If applicable add separate sub-criteria of specialisms required]
40%
2.1
2.2
2.3
3
Experts/Subject matter experts:
35%
3.1
3.2
3.3
TOTAL
100%
Submitted rates and prices are deemed to include all costs, insurances, taxes (except VAT, see below), fees, expenses, liabilities, obligations, risk and other things necessary for the performance of the Terms of Reference or Specification of Requirements. IUCN will not accept charges beyond those clearly stated in the Financial Proposal. This includes applicable withholding taxes and similar. It is your responsibility to determine whether such taxes apply to your organisation and to include them in your Financial Proposal.
Proposal rates and prices shall be exclusive of Value Added Tax.
All rates and prices submitted by Proposers shall be in [MZN].
For information only, the price needs to be broken down as follows:
Description
Quantity (days)
Unit Price
Total Price
1
Consultant daily fee
2
Logistic fee
TOTAL
You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.
IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.
Only Proposals that meet all of the pre-qualification criteria will be evaluated.
Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.
Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.
Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.
The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.
Thus, for example, if your Financial Proposal is for a total of CHF 100 and the lowest Financial Proposal is CHF 80, you will receive a financial score of 80/100 = 80%
Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.
The relative weights will be:
Technical: 70%
Financial: 30%
Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.
If you have a complaint or concern regarding the propriety of how a competitive process is or has been executed, then please contact procurement@iucn.org. Such complaints or concerns will be treated as confidential and are not considered in breach of the above restrictions on communication (Section 2.1).
The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
Attachment 1 Specification of Requirements / Terms of Reference
Terms of Reference for IUCN Consultancy
Title: National Expert on Sectoral Policy Instruments of Biodiversity-Friendly Reforms for Agricultural Production (Crop & Livestock) and Forestry Management
Objective of the Consultancy
This consultancy has the following objective(s):
Background
Project Reference: PA04570
Donor reference: Donor project reference (not donor reporting code!), where applicable
About IUCN
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,400 Member organisations and around 15,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
About the Project
The foundation of Kenya’s economic wealth is driven primarily by economic sectors which rely heavily on natural resources, such as agriculture and tourism. The government has put in place a range of policy, institutional and legislative frameworks to address major causes of environmental degradation and negative impacts on ecosystems emanating from industrial and economic development programmes. However, despite existing regulatory frameworks, the large number of protected areas (PAs) in Kenya and the increase protected area coverage of Key Biodiversity Areas (KBAs) -, species are continuing to decline, putting at risk Kenya’s sustainable development aspirations and people’s livelihoods. To effectively conserve Kenya’s diverse natural capital, understanding the conservation status and the root causes of the declining trends of biodiversity and ecosystem services is imperative. In this context and building on previous situation analyses (e.g. BIODEV Phase I), the productive sectors (e.g. mining, agriculture, fisheries, forestry, etc.) offer a great opportunity for Kenya to develop rapidly, but for this development to be sustainable much more effort is needed to mainstream biodiversity into these sectors. Creating a positive financial, political, and fiscal environment for conservation in Kenya raises an important question: What changes need to be made in key policies and strategies to incentivize the adoption of more sustainable practices in the productive sectors? In this context, issues ranging from the current tax and subsidies regime, legal and policy mechanisms, appropriate institutional approaches, and to fostering a favourable financing environment are among some of the important factors to consider. Sectoral policies for key productive sectors and economic, financial and trade policies could be better aligned with national conservation goals.
Phase II of BIODEV2030 was preceded by phase I, which took place from 2020 to 2022 and intended to advance the integration of biodiversity in the economic sectors, through the promotion of voluntary commitments in economic sectors that most threaten biodiversity. The first phase of BIODEV2030 was implemented in 16 countries, through three components: the first on the multistakeholder dialogue informed by a second component of scientific results on the state, trends, and threats to biodiversity in the country and the situational analysis on the opportunities and challenges for the implementation of voluntary commitments in agriculture, fishing, and extractive industry, followed by a third component of exchange of experiences and knowledge sharing between the 16 countries during the IUCN World Conservation Congress, the Africa Protected Areas Congress and the CBD CoP15. In Kenya, the project ended up identifying voluntary commitments for crop production (horticulture), livestock production and agroforestry (with a focus on wood energy).
BIODEV2030 phase II project is taking place in 15 countries, from 2024 to 2026, and intends to contribute to the implementation of the Kunming-Montreal agreement in 15 countries by promoting changes in production practices that reconcile biodiversity and economic development. For this, the project has three specific objectives:
Through Specific Objective 1, BIODEV2030 phase II will support the public authorities on analysing how well the existing SPPIs are aligned with the implementation of the Kunming-Montreal Agreement and provide recommendations for strengthening their alignment.
In support of the objectives outlines above, the IUCN Kenya country office is hiring a national expert on policy analysis to facilitate the dialogue process on the identification of SPPIs and the associated reforms needed to incentivize the change of practices on the production process and the entire value chain for positive impact on biodiversity.
Description of the Assignment
With the objective of supporting the identification of priority economic and sectoral policy instruments and examples of possible biodiversity-friendly reforms to provide input for the stakeholders involved in phase II of the BIODEV2030 project, the IUCN Kenya country office is hiring an expert on policy analysis that will facilitate the dialogue process on the identification of SPPIs and the reforms to incentivize the change of practices on the production process and the entire value chain.
The selected individual consultant will work closely with the BIODEV2030 Senior Programme Officer on the preparation and facilitation of the multistakeholder dialogue workshops based on the results from the joint work with the international expertise on the identification of priority economic and sectoral policy instruments and examples of possible biodiversity-friendly reforms to provide food for thought for the stakeholders involved in phase 2 of the BIODEV2030 project (TORs in annex 1).
Main tasks for the national policy analyst expert
Duration of the Assignment
from 15th October 2024 to 31st August 2025.
Deliverables and Activities
The consultant will provide the following deliverables and carry out the following activities:
Deliverable/Activity
Description
Deadline/number of days
Activity 1 – Preparation and presentation of inception report
5
Activity 2- hold aLiterature review – for Identification of priority sectoral policy instruments
10
Activity 3- InterviewKey Informant– focal points of key institutions and experts,
10
Activity 4 – Facilitate National 3
multistakeholder dialogue
10
Activity 5 – prepare3 policy briefs
9
Activity 6 Present together with the project SPO of final report/policy briefs to sectoral ministries
3
Activity 7 Produce the final report
3
Payment Schedule
The Timetable below summarizes the chronological order of deliverables and indicates milestones at which IUCN will pay the Consultant.
Deliverable
Milestone payment
Delivery of the inception report 1st November 2024
20%
Submission and approval of the first draft of 3 sectoral policy briefs presentation with project SPO of final report/policy briefs to sectoral ministries
40%
Presentation of the policy briefs in the multistakeholder dialogue platforms and submission of approved final report
40%
Skills and Experience
The consultant must have the following skills, education and experience as a minimum:
Supervision and coordination
The consultant will report to and work under the supervision of BIODEV2030 Senior Programme Officer.
Tagged as: International Union for Conservation of Nature, Kenya
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