Request for Proposals (RfP)
The development of guidance documents, case studies and reference materials to drive replication of Forest Landscape Restoration (FLR) good practices in Malawi.
IUCN-ESARO
Alliance for Restoration of Ecosytems in Africa (AREECA)
RfP Reference: IUCN-2024-07-P02954-03
DATE
ACTIVITY
18th July 2024
Publication of the Request for Proposals
25th July 2024
Deadline for submission of questions
26th July 2024
Planned publication of responses to questions
09th August 2024, 23:59 CAT
Deadline for submission of Proposals to IUCN (“Submission Deadline”)
23rd August 2024
Planned date for contract award
30th August 2024
Expected contract start date
Pre-Qualification Criteria
1
3 relevant references of clients similar to IUCN / similar work
2
Confirm that you have all the necessary legal registrations to perform the work
3
How many employees does your organisation have who are qualified for this work?
IUCN will evaluate Technical Proposals with regards to each of the following criteria and their relative importance:
Description
Information to provide
Relative weight
1
Clarity and completeness of the Proposal
Clear understanding of the assignment objectives and operationalization of the approach and methodology to undertake the assignment (10)
Explanation of the relevance and effectiveness of the methodological approach (5)
15
2
The conceptual and methodological approach
Approaches/methodology suggested in the technical proposal are well-defined, relevant, and correspond to the assignment of the TORs (25)
25
3
Consultants Competencies
Relevant qualification and experience (10)
Expertise of the individual/firm, demonstrated by past work and training. (5)
15
4
Approaches suggested in the technical proposal, including the work plan, are feasible and provide a clear path for successful, on-time, on-budget completion of the work.
Detailed workplan for delivery of outputs (20)
Work organisation, back-up services, quality control, logistics (5)
25
5
Evidence from previous related assignments in Malawi
Brief details of similar/relevant work done in Malawi. (10)
Samples of previous printed work. (10)
20
TOTAL
100%
Description
Quantity
Unit Price
Total Price
1
2
3
4
5
6
TOTAL
You may freely withdraw or change your Proposal at any time prior to the submission deadline by written notice to the IUCN Contact. However, in order to reduce the risk of fraud, no changes or withdrawals will be accepted after the submission deadline.
IUCN will firstly check your Proposal for completeness. Incomplete Proposals will not be considered further.
Only Proposals that meet all of the pre-qualification criteria will be evaluated.
Your Proposal will be assigned a score from 0 to 10 for each of the technical evaluation criteria, such that ‘0’ is low and ‘10’ is high.
Proposals that receive a score of ‘0’ for any of the criteria will not be considered further.
Your score for each technical evaluation criterion will be multiplied with the respective relative weight (see Section 4.4) and these weighted scores added together to give your Proposal’s overall technical score.
The financial evaluation will be based upon the full total price you submit. Your Financial Proposal will receive a score calculated by dividing the lowest Financial Proposal that has passed the minimum quality thresholds (see Section 5.3.2) by the total price of your Financial Proposal.
Thus, for example, if your Financial Proposal is for a total of CHF 100 and the lowest Financial Proposal is CHF 80, you will receive a financial score of 80/100 = 80%
Your Proposal’s total score will be calculated as the weighted sum of your technical score and your financial score.
The relative weights will be:
Technical: 70%
Financial: 30%
Thus, for example, if your technical score is 83% and your financial score is 77%, you will receive a total score of 83 * 70% + 77 * 30% = 58.1% + 23.1% = 81.2%.
Subject to the requirements in Sections 4 and 7, IUCN will award the contract to the bidder whose Proposal achieves the highest total score.
The contract will be based on IUCN’s template in Attachment 3, the terms of which are not negotiable. They may, however, be amended by IUCN to reflect particular requirements from the donor funding this particular procurement.
IUCN is a membership Union uniquely composed of both government and civil society organisations. It provides public, private and non-governmental organisations with the knowledge and tools that enable human progress, economic development and nature conservation to take place together.
Headquartered in Switzerland, IUCN Secretariat comprises around 1,000 staff with offices in more than 50 countries.
Created in 1948, IUCN is now the world’s largest and most diverse environmental network, harnessing the knowledge, resources and reach of more than 1,300 Member organisations and some 10,000 experts. It is a leading provider of conservation data, assessments and analysis. Its broad membership enables IUCN to fill the role of incubator and trusted repository of best practices, tools and international standards.
IUCN provides a neutral space in which diverse stakeholders including governments, NGOs, scientists, businesses, local communities, indigenous peoples organisations and others can work together to forge and implement solutions to environmental challenges and achieve sustainable development.
Working with many partners and supporters, IUCN implements a large and diverse portfolio of conservation projects worldwide. Combining the latest science with the traditional knowledge of local communities, these projects work to reverse habitat loss, restore ecosystems and improve people’s well-being.
Terms of reference to develop guidance documents case studies and reference materials to drive replication of Forest Landscape Restoration (FLR) good practices in Malawi.
Forest Landscape Restoration (FLR) is an ongoing process of regaining ecological functionality and enhancing human well-being across deforested or degraded forest landscapes. It involves the restoration of a whole landscape to meet present and future needs and to offer multiple benefits and land uses over time.
Having adopted FLR as a restoration approach, the Government of Malawi has for the last 7 years heightened the implementation of the recommendations in the 2017 National ROAM report by; mobilizing resources, providing the necessary policy and institutional enabling conditions and communicating the progress being made. While these efforts have yielded positive results, there is a need to reflect on and take stock of actions/practices/interventions/inventions deployed in Malawi for the last couple of years to identify and document good or best practices for rapid replication and accelerated scaling-up even as the country races towards the 2030 horizon. By developing clear guidelines for all tested and successful practices/actions/interventions/inventions in the country, policymakers and decision-makers will be informed on the strategic directions for accelerated restoration while at the same time build an important bank of information and reference for practitioners, farmers and landowners. By highlighting effective strategies and approaches these guidelines will lead to improved policy actions, informed planning and resource allocation for large-scale FLR efforts. Further, for FLR to contribute to improved climate resilience reduced pressure on and loss of biodiversity-rich habitats in Malawi, all relevant stakeholders need to have a common vision and common understanding on what works and what doesn’t for Malawi. With clear references and cases studies (successful and georeferenced projects, local and scientific knowledge and success factors), the guidelines will outline step-by-step processes, and essential considerations for successful restoration through identified actions, practices, interventions and inventions
The AREECA project in Malawi is keen on building capacities of local facilitators and extension workers to implement viable land use options at the landscape level, and improve the quality of planting material for forestry, agroforestry, and agricultural production. This project is part of Malawi’s commitment to restore 4.5 million hectares of degraded and deforested land as part of the AFR100 and Bonn Challenge initiatives.
With this assignment, AREECA seeks to produce guidelines for best practices in the country and produce communication materials for case studies – within AREECA and beyond – and tell a story of success factors to inspire more efforts towards 2030 and beyond. Further, to ensure successful dissemination of the said materials and any other FLR knowledge in the country, this assignment will involve the development of a FLR communication strategy touching on AREECA but also acting as a living document for general FLR communication in the country up to 2030 (five-year strategy). Working closely with the national programme officer, regional communication officer and the regional programme coordinator, the consultant will consult widely with the government officials and authorities, renown conservation/ecosystem restoration experts in Malawi, Panorama programme leads (IUCN & GIZ), key FLR players and stakeholders in Malawi, and AREECA consortium members in all the 4 AREECA countries.
Requiring basic knowledge in FLR and or ecosystem restoration, proven knowledge and skills in developing communication strategies, content and materials the consultant will also be required to identify and validate communication channels through which various materials will be disseminated.
The objective of this assignment is to develop best/good practices guidelines backed up with cases studies and reference materials that will serve as a resource for individuals and organizations seeking to implement effective restoration solutions in Malawi. This means addressing current communication gaps and enhancing information documentation, management, sharing, utilization, and learning among FLR stakeholders.
By leveraging the strengths within technical departments and capitalizing on opportunities across various partners involved in FLR efforts and initiatives, the developed guidelines will facilitate effective communication, foster collaboration, and ensure the success and sustainability of FLR in the country.
A national FLR communication strategy is a priority document to be developed together with editing, branding, printing, and publishing of key AREECA reports including the reports on harmonisation of laws and policies for FLR, the Adopt a Forest initiative and development of value chains and strengthening market access. The number of copies for these reports will be discussed and agreed during contract negotiations. Other communication materials related to case studies and or best practices – whether digital or print – will be discussed, developed, and validated and the number copies must be agreed upon during the contract negotiations.
Strategic objectives of the assignment
The consultant is expected to undertake the following tasks with reference to all FLR related documents in Malawi including the specific reports that are ready for printing and publishing:
NB: Where printing is required, the consultant will agree with the Programme Officer on the number of copies depending on the budget of this assignment and prevailing market conditions for print services.
The conformity of the deliverables will be assessed and confirmed by IUCN. The assignment will be conducted within Seventy (70) days from the date of contract signing.
The following will be the expected outputs of the assignment:
Deliverable
Details
Deadline
Inception report and detailed work plan
An inception report showing a clear understanding of the ToR for the assignment, workplan and agreed deliverable including number of communication materials to go for printing.
10 days
Draft guidance documents
40 days
Validation workshop
5 days
Final report of the assignment and guidance documents
15 days
The Timetable below summarises the chronological order of deliverables and indicates milestones at which IUCN will pay the Consultant.
Deliverable
Milestone payment
30%
40%
30%
The consultant will work closely with IUCN, FAO, the department of forestry, the department of land resources conservation and agriculture extension services and other relevant stakeholders for the assignment. The consultant will engage the above institutions and provide periodic progress reports. He or she will be reporting to AREECA Programme Officer- Malawi and AREECA Programme Regional Coordinator – ESARO.
The consultant will be required to have:
The technical evaluation will be made using the following criteria and maximum points:
Criteria
Information to provide
Relative weight
Clarity and completeness of the Proposal
Clear understanding of the assignment objectives and operationalization of the approach and methodology to undertake the assignment.
15
The conceptual and methodological approach
Approaches/methodology suggested in the technical proposal are well-defined, relevant, and correspond to the assignment of the TORs
25
Consultants Competencies
Relevant qualification, experience, and expertise of the individual/firm, demonstrated by past work and training.
15
Approaches suggested in the technical proposal, including the work plan, are feasible and provide a clear path for successful, on-time, on-budget completion of the work.
Detailed workplan
30
Evidence from previous related assignments in Malawi
Brief details of similar/relevant work done in Malawi.
15
Total
100%
Tagged as: International Union for Conservation of Nature, Rwanda
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